Accounting

The current business month for processing. This field is updated by the system and cannot be maintained. Valid months are 1 through 12, where January is 01 and December is 12.

(Portico Host: 901 Transaction - BUS MON field)

The next accounting close date. This date should be the last day of the current month. This field is updated by the system and cannot be maintained.

(Portico Host: 901 Transaction - CLS DTE field)

The general ledger account to be credited for the teller's check disbursements. System default is 731000. Note: Any changes to this field must be made only on the first business day of the month prior to opening.

Users with the Portico - System (Profiles) - Credit Union (Accounting) - Maintain permission can update this branch-level field. Branch-level fields are indicated by blue font and can be modified for an individual branch or for all branches. Displaying the Credit Union Profile window for branch 000 will reveal a Change All Branches check box that can be used to update the fields for all your credit union branches. The Change All Branches check box will not appear if you are viewing the Credit Union Profile window for a branch other than branch 000. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

(Portico Host: 901 Transaction - CHECK GL field)

The interbranch general ledger number the system will use when processing journal vouchers between branches. An entry to this general ledger will occur when the branch the teller is signed into is different than the branch indicated in the general ledger branch field on the following transactions:

Basic Journal Voucher (703/705)

Transactions – Teller Sales/General Ledger (860)

Miscellaneous Teller Disbursals (871/872

Member Journal Voucher (741)

Adjustments - Share Deposit from GL (269)

Adjustments - Share Withdrawal from GL (279)

Adjustments - Certificate Increase from GL (369)

Adjustments - Certificate Decrease to GL (379)

Adjustments - Loan Payment from GL (669)

Adjustments - Loan Advance from GL (679)

The general ledger account number chosen must begin with the prefix of 998. The other three digits of the general ledger are credit union defined. The system default if no credit union defined general ledger is specified will be 998400. This general ledger will have a balance in it when displayed at the branch level. The net of all of the credit union's interbranch general ledgers should be zero. The current system defined interbranch general ledger numbers include:

998100 - Shares

998200 - Loans

998300 - Certificates

998400 - Cash Control

998500 - Insurance/Indirect Lending

998600 - Accounts Payable

998900 - Shared Service Center

A zero general ledger account number is allowed for credit unions that do not use branch accounting or do not have any 998-xxx general ledgers defined.

Note: The following is applicable to the 269/279, 369/379, 669/679, 741, and 860 transactions.

• When the teller branch and the member Branch are not the same, the system will make an entry to the system-defined interbranch GL.
• When the teller branch and the general ledger branch are not the same, the system will make an entry to the credit union defined interbranch GL as defined by this field.
• If both of these statements are true, both entries will be made.

There should be no direct hits to this GL, and anything other than a zero balance is out of balance.

Length: 6 numeric

(Portico Host: 901 Transaction - I/B GL field)

Select this check box to require a teller override (90 and non-90 series teller IDs)to complete a share deposit or withdrawal from a general ledger.

Note: The system edits for delinquent loans, check holds, and other account activity when a non-90 series teller ID is used to perform the following transactions: Adjustments – Share Withdrawal to General Ledger, Transactions - Deposits, Withdrawals, Payments, Transfers, On Us Check Information, Share Journal Vouchers, Transactions – Money Orders, and Transactions – Travelers Checks and Miscellaneous Tracked Forms.

If not selected, the system will allow any teller to perform the following actions:

• Take the account below the minimum withdrawal balance as defined on the Share Profiles - Account Information tab for the share type
• Access funds pledged against a loan
• Access funds held by a check hold, automatic transfer hold, or share holds entered on the Shares - Holds Detail tab
• Access payroll committed funds
• Exceed the number of transactions permitted under Regulation D

Note: If the Level field on the Credit Union Profile - Teller tab specifies 1 or 3, this check box cannot be selected.

(Portico Host: 905 Transaction - JV OVRD field)

Select this check box to store recurring general ledger entries on the Recurring Journal Vouchers window and eliminate manually adding the entries each month.

(Portico Host: 905 Transaction - RECUR G\L field)

Select this check box to use Asset Depreciation to track asset depreciation.

(Portico Host: 905 Transaction - ASSET DEP field)

Select this check box to use Asset Liability Management.

(Portico Host: 905 Transaction - ASSET LIAB field)

Select this check box to use a third-party Accounts Payable system.

(Portico Host: 905 Transaction - ACCT PAYABLE field)

Select this check box to use system-generated monthly accruals for share types, certificate types, and loan types.

(Portico Host: 906 Transaction - AUTO ACCR field)

Select this check box to post projected loan accruals at branch level for each loan type. If the Branches Allowed check box is selected on the Credit Union Profile - Credit Union tab, system default for the Loan Types by Branch check box is selected (Y).

If not selected, the system will post monthly accruals at credit union level for each loan type. If the Branches Allowed check box is not selected on the Credit Union Profile - Credit Union tab, system default for the Loan Types by Branch check box is not selected (N).

(Portico Host: 906 Transaction - BR field)

Indicates if the credit union elects to automatically post the reversal accrual batches created on a specified day or if the user must schedule the batch to be posted using the JV Batch Posting Summary window. Valid values are:

A - Auto post on day specified in Post Day field.

P - Do not auto post. User must schedule batch to be posted.

(Portico Host: 906 Transaction - AUTO REV field)

The calendar day of the month to post the reversing accrual batches. When the Post Reversals Method field is A, the batch will be automatically posted on the specified day. If the Post Reversals Method field is P, the batch will be created with the day specified but will not be posted until the user changes the batch status on the JV Batch Posting Summary window from Pending to Scheduled.

The valid options are:

00 - Does not reverse. Valid only when the Post Reversals Method field is P

01 - 31 - The calendar day of the month to post the reversing accrual batches

Length: 2 numeric

(Portico Host: 906 Transaction - DAY field)

Select this check box to use Expanded JV batch processing.

(Portico Host: 906 Transaction - JV BATCH field)

Select this check box to insert the value in the Reference ID field on the JV Batch Details window as the first 9 characters of the description of the journal voucher entry. System default is not selected. Not available in Portico User Experience.

(Portico Host: 906 Transaction - DESC field)

Indicate if the batch will use the Reference ID field on the JV Batch Details window. This will appear as the system default on the JV Batch Posting Summary window, but may be overridden at the batch level. The valid values are:

R - The Reference ID field is required for each detail entry.

N - The Reference ID field is not used. System default.

Y - The Reference ID field may be used but is not required.

Not available in Portico User Experience.

(Portico Host: 906 Transaction - REF field)

The default I/B Clearing GL that will appear as the system default on the JV Batch Posting Summary window. This general ledger must exist in every branch of the credit union. If a credit union does not have branches, enter the same general ledger account specified in the Online Clearing GL Account field. The I/B Clearing GL is used by the system to move funds between branches. The net balance of all of the credit union interbranch general ledgers will be zero. Portico recommends selecting a 998-series GL that is not being used for any other purpose.

Length: 6 numeric

(Portico Host: 906 Transaction - IB CLR GL field)

The default O/L Clearing GL that will appear as the system default on the JV Batch Posting Summary window. This general ledger must exist in every branch of the credit union. The O/L Clearing GL is used by the system when posting Expanded JV batches online. After a batch posts, the balance in this general ledger will be zero. Portico recommends selecting a 998-series GL that is not being used for any other purpose.

Length: 6 numeric

Keyword: OG

(Portico Host: 906 Transaction - OL CLR GL field)