Reviewing the Cash Control Journal

The Cash Control Journal tab displays cash movements for up to 90 days in the past. You can select cash movements by shipment date and time, sending location and ID, receiving location and ID, intransit location and ID, cash total range, teller, and branch, and override.

To access the Cash Control Journal tab, under Teller Management on the Portico Explorer Bar, click Tasks & Activities. The Open tab appears on top. Click the Cash Control tab. The Movements tab appears on top. Click the Journals tab.

On the Journals tab, click the down arrow on the Select a Journal Type drop-down box and select Cash Control Journal.

How do I? and Field Help

You can review the cash control journal using the following search criteria:

• To select the time period in which the activity occurred, click the Begin Date down arrow to select the beginning date for the desired cash movement history entries from the pop-up calendar or enter the date in MM/DD/YYYY format. In the Begin Time field, enter the beginning time for the desired cash movement history entries in military time HH:MM format. Click the End Date down arrow to select the ending date for the desired cash movement history entries from the pop-up calendar or enter the date in MM/DD/YYYY format. In the End Time field, enter the ending time for the desired cash movement history entries in military time HH:MM format.
• To search by sending location, click the Sending Location down arrow to select the sending location type. The valid options are: ATM, Bank, Correction, Drawer, Member, and Vault. The Branch field will default to the branch you are logged into. Click the down arrow to select a different branch or to select All. The location type selected determines the branches that appear in the drop-down list. Only branches with cash locations of that type will appear in the list. To use the Branch drop-down list, users must belong to a security group with the TlrMg Cash Control Tab – Movements Tab - Access All Branch Locations permission. Regardless of security permissions, the Branch field will be disabled if the location Type field is Member on the Location Information window. Click the Sending Location ID down arrow to select the credit union-defined identification of the sending location.
• To search by receiving location, click the Receiving Location down arrow to select the receiving location type. The valid options are: ATM, Bank, Correction, Drawer, Member, and Vault. The Branch field will default to the branch you are logged into. Click the down arrow to select a different branch or to select All. The location type selected determines the branches that appear in the drop-down list. Only branches with cash locations of that type will appear in the list. To use the Branch drop-down list, users must belong to a security group with the TlrMg Cash Control Tab – Movements Tab - Access All Branch Locations permission. Regardless of security permissions, the Branch field will be disabled if the location Type field is Member on the Location Information window. Click the Receiving Location ID down arrow to select the credit union-defined identification of the sending location.
• To search by intransit location, click the Intransit Location down arrow to select the intransit location type: Internal or External. An External intransit location is only allowed if the sending location type is bank. Leave blank for non-intransit. The Branch field will default to the branch you are logged into. Click the down arrow to select a different branch or to select All. The location type selected determines the branches that appear in the drop-down list. Only branches with cash locations of that type will appear in the list. To use the Branch drop-down list, users must belong to a security group with the TlrMg Cash Control Tab – Movements Tab - Access All Branch Locations permission. Regardless of security permissions, the Branch field will be disabled if the location Type field is Member on the Location Information window. In the Intransit Location ID field, enter the bill of lading number for internal intransit cash shipments or the bank verification number for external intransit cash shipments. This number identifies a specific intransit cash movement. Length: 8 alphanumeric
• To search by a cash total range, in the From Cash Total field, enter the beginning total cash amount for the desired cash movement history entries (Length: 12 numeric). In the To Cash Total field, enter the ending total cash amount for the desired cash movement history entries (Length: 12 numeric)
• To search by teller, in the ID Teller field, enter the 2-character teller ID of the teller who performed the cash movement. In the Branch Teller field, enter the 3-digit branch in which the teller performed the cash movement.

If desired, select the Only Display Overridden Transactions check box to only display the transactions that were completed using a teller override code.

Click Search to display the cash control journal that meets the selection criteria. Click Reset to clear the Selection Criteria group box and enter a new search criteria.

Click More to view additional cash control movements that meet the selection criteria. Click the export icon to export the journal information to Microsoft Excel. Click the printer icon to print the Cash Control Journal grid.

Column Heading	Description
Transaction Type	The type of cash movement transaction. The valid options are: C - Reschedule shipment due date (Cash Control Journal only) R - Receive cash shipment S - Send intransit cash shipment B - Send and receive non-intransit cash shipment P - Physical cash count acceptance (Cash Control Journal only)
Sending Location/Receiving Location	The sending location and receiving location. The valid location types are: A - ATM B - Bank (sending location only) C - Correction - non-intransit (sending location only) D - Drawer M - Member - non-intransit (sending location only) V - Vault
Transaction Date/Schedule Date	The system date the cash movement transaction was performed and the date the cash shipment is scheduled to be received.
Transaction Time/Schedule Time	The time the cash movement transaction was performed and the time the cash shipment is scheduled to be received.
Branch/Teller ID	The branch and teller associated with the cash movement.
Intransit Type/ID/Currency Total	The intransit receiving location type for intransit cash movements. The valid options are: I - Internal X - External (only allowed from bank) The bill of lading number for internal intransit cash shipments or the bank verification number for external intransit cash shipments. This number identifies a specific intransit cash movement. The total amount of currency in the cash shipment.
Coin Total/Non-Den Total	The total amount of coin in the cash shipment and the total amount of non-denominational money. Non-denomination money is mutilated currency or coins and foreign money.
Pending Total/Cash Total	The amount of money pending at a specific cash location and the balance of the cash location after the cash movement.

General Ledger Effects: none | Related Reports: Cash Subsidiary Ledger Journal and Trial Balance Report 811

Portico Host: ACC, ACJ