Receiving Cash

The Cash Receive Only tab lets you receive or reschedule cash movements placed intransit by the Cash Send Only tab. The cash is the expected cash due. This tab performs the following functions:

• Receives cash, by denomination and packaging (rolls and bundles), at the final destination. The system automatically takes the money out of the in-transit general ledger and posts the money to the cash general ledger, which completes the cash movement.
• Reschedules shipments within institution requirements. If the maximum reschedules or the maximum days between the scheduled date and the shipment date exceed the credit union parameters defined on the Location Information window, an override teller ID is required to perform the Cash Receive Only tab. However, if the maximum days between the scheduled date and the shipment date exceed the date in the Due Date Max field on the Authorized Cash Movements window, an override is not allowed.

To access the Cash Receive Only tab, under Teller Management on the Portico Explorer Bar, click Tasks & Activities. The Open tab appears on top. Click the Cash Control tab. The Movements tab appears on top.

On the Movements tab, click the down arrow on the Select a Cash Movement Type drop-down box and select Cash Receive Only.

How do I? and Field Help

To complete a receive cash movement, complete the following steps:

1. In the Location Information group box, click the down arrow on the Receiving Location drop-down list and select a cash location (ATM, Drawer, or Vault).
2. The Branch field will default to the branch you are logged into. Click the down arrow to select a different branch or to select All. The location type selected determines the branches that appear in the drop-down list. Only branches with cash locations of that type will appear in the list. To use the Branch drop-down list, users must belong to a security group with the TlrMg Cash Control Tab – Movements Tab - Access All Branch Locations permission. Regardless of security permissions, the Branch field will be disabled if the location Type field is Member on the Location Information window.
3. Click the Receiving Location ID down arrow and select the credit union-defined cash location ID. Only the cash locations within the branch selected will appear in the ID drop-down list. The description of the receiving location will automatically appear. If the drawer is assigned to a teller, the teller drawer must be open in order for the cash movement to be reflected correctly in the drawer totals. Cash movements performed when a teller drawer is closed will cause an overage or shortage in the opening totals of the drawer. To correct this issue, close the teller drawer with an adjustment to net balance, or complete a cash movement to correct the totals.
4. Click the green arrow to view the cash movement information. Click the double arrows to scroll through the scheduled cash movements.

The type, ID and description of the sending location, and the name of the teller who sent the funds automatically appears. If needed, the intransit location type and ID for intransit cash movements appears. If a security service is being used for the cash movement, the name of the security service appears in the Security Svc field.

The Coin and Currency group boxes list the cash included in the cash movement.

Field	Description
Rolls	The number of penny rolls, nickel rolls, dime rolls, quarter rolls, half dollar rolls, silver dollar rolls, and golden rolls in the cash movement. Each roll contains 50 pennies, 40 nickels, 50 dimes, 40 quarters, 20 half dollar coins, 20 silver dollars, or 25 gold dollars. Length: 5 numeric
Bundles	The number of one bundles, two bundles, five bundles, ten bundles, twenty bundles, fifty bundles, and hundred bundles in the cash movement. Each bundle contains 100 one dollar bills, 100 two dollar bills, 100 five dollar bills, 100 ten dollar bills, 100 twenty dollar bills, 20 fifty dollar bills, or 10 one hundred dollar bills. Length: 5 numeric
Units	In the Coin group box, the number of unrolled pennies, nickels, dimes, quarters, half dollars, silver dollars, and golden in the cash movement. In the Currency group box, the number of unbundled ones, twos, fives, tens, twenties, fifties, and hundreds in the cash movement. Length: 7 numeric

The system calculates the amount of coins (rolls plus units) or currency (bundles plus units) included in the cash movement and displays this in the Amount column.

The Non-Denominational Amount field indicates the total amount of mutilated currency or coins and foreign money. The Pending Amount field indicates the amount of money pending at a specific cash location (Length: 10 numeric including decimal).

The system calculates the total amount included in the cash movement, including the total amount of coin and currency

The Shipment Date and Time fields indicate the date and time the cash was shipped from the sending location to the receiving location. These are system-maintained fields.

Select the Print Cash Voucher check box to print a receipt for the cash movement. Clear the Print Cash Voucher check box if you do not want to print a receipt for the cash movement. The Print Cash Voucher check box on the Other tab of the Print Profile – Preferences dialog box determines the system default for the Print Cash Voucher check box on the Movements tab. If your credit union archives your teller close reports to Nautilus Essentials Documents, the cash voucher will be imaged automatically to Nautilus Essentials Documents in the Teller Work repository. You can access the cash voucher using the View Documents dialog box.

Click Submit to complete the cash movement.

To reschedule the due date and time for a shipment, click the Next Due Date down arrow to select a new due date from the pop-up calendar or enter a date in MM/DD/YYYY format. Then, enter a time in the Next Due Time field in military HH:MM format. Click Submit.

The Original Date and Time fields indicate the original date and time the cash shipment was due. The Updated Date and Time fields indicate the new date and time the cash shipment is due.

For a rescheduling error, access the transaction and correct the information. You may need to use an override teller ID if you have exceeded the maximum reschedules allowed.

When a shipment is received, Cash Control automatically takes the money out of the intransit general ledger and posts it to the cash general ledger, which completes the cash movement.

For a received error, use the Cash Movement tab to reship the movement using the original cash locations as the From and To cash locations.

General Ledger Effects:

If the Intransit field is Internal and the sending and receiving location types are defined with the same accounting branch on the Location Information window, the following general ledger effects occur:

• CREDIT In-transit cash general ledger account specified on the Authorized Cash Movements window for the specified amount
• DEBIT Credit union cash general ledger account specified on the Authorized Cash Movements window for specified amount

If the value in the Intransit field is Internal and the sending and receiving location types are defined with different accounting branches on the Location Information window the following general ledger effects occur:

• CREDIT In-transit cash general ledger account specified on the Authorized Cash Movements window for the specified amount
• DEBIT Interbranch clearing general ledger account 998400 for the accounting branch of the sending location
• CREDIT Interbranch clearing general ledger account 998400 for the accounting branch of the receiving location
• DEBIT Credit union cash general ledger account specified on the Authorized Cash Movements window for the shipment amount in the accounting branch of the receiving location

If the value in the Intransit field is External and the sending and receiving location types are defined with the same accounting branch on the Location Information window, the following general ledger effects occur:

• CREDIT Bank in-transit general ledger account specified on the Location Information window for the shipment amount
• DEBIT Credit union cash general ledger account specified on Authorized Cash Movements window for the shipment amount

If the value in the Intransit field is External and the sending and receiving location types are defined with different accounting branches on the Location Information window, the following general ledger effects occur:

• CREDIT Bank in-transit general ledger account specified on the Location Information window for the shipment amount
• DEBIT Interbranch clearing general ledger account 998400 for the accounting branch of the sending location
• CREDIT Interbranch clearing general ledger account 998400 for the accounting branch of the receiving location
• DEBIT Credit union cash general ledger account specified on the Authorized Cash Movements window for the shipment of the receiving location amount in the accounting branch of the receiving location

If the value in the Intransit field is Internal or External and the teller is rescheduling the cash movement, there are no general ledger effects.

Related Reports:

• Cash Subsidiary Ledger Journal And Trial Balance Report 811
• Group Cash Totals Report 812

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