Completing a Physical Cash Count
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The Physical Cash Count tab lets you track physical cash inventory by denomination for a specific cash location. After you count the physical cash, enter the amounts by denomination on the Physical Cash Count tab. You can use the Physical Cash Count tab to balance at the end of the day or inventory the cash denominations for an ATM location before sending cash to the vault.
The Physical Cash Count tab creates a transaction history of physical inventories and is reflected on the Cash Control Journal tab.
To access the Physical Cash Count tab, under Teller Management on the Portico Explorer Bar, click Tasks & Activities. The Open tab appears on top. Click the Cash Control tab. The Movements tab appears on top.
On the Movements tab, click the down arrow on the Select a Cash Movement Type drop-down box and select Physical Cash Count .
How do I? and Field Help
To complete a physical cash count, complete the following steps:
- In the Location Information group box, click the down arrow on the Location drop-down box and select a cash location (ATM, Drawer, or Vault).
- The Branch field will default to the branch you are logged into. Click the down arrow to select a different branch or to select All. The location type selected determines the branches that appear in the drop-down list. Only branches with cash locations of that type will appear in the list. To use the Branch drop-down list, users must belong to a security group with the TlrMg Cash Control Tab – Movements Tab - Access All Branch Locations permission. Regardless of security permissions, the Branch field will be disabled if the location Type field is Member on the Location Information window.
- Click the Location ID down arrow and the select the cash location ID. The description of the location will automatically appear.
- Click the green arrow to view the cash location information.
- Enter the number of rolls, bundles and units for each coin and currency. When counting units, count how many pieces of each coin or how many of each bill, not the dollar amount for each coin or bill. For example, when counting nickels most tellers would count 5, 10, 15, 20, 25, etc. Instead, you should count how many nickels are in the drawer, 1,2,3,4,5, etc. The Units Per Bundle column shows how the federal government bundles currency. Most credit unions do not bundle the same way as the federal government.
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Enter the number of penny rolls, nickel rolls, dime rolls, quarter rolls, half dollar rolls, silver dollar rolls, and golden rolls in the cash location. Each roll contains 50 pennies, 40 nickels, 50 dimes, 40 quarters, 20 half dollar coins, 20 silver dollars, or 25 gold dollars. Length: 5 numeric |
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Enter the number of one bundles, two bundles, five bundles, ten bundles, twenty bundles, fifty bundles, and hundred bundles in the cash location. Each bundle contains 100 one dollar bills, 100 two dollar bills, 100 five dollar bills, 100 ten dollar bills, 100 twenty dollar bills, 20 fifty dollar bills, or 10 one hundred dollar bills. Length: 5 numeric |
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In the Coin group box, enter the number of unrolled pennies, nickels, dimes, quarters, half dollars, silver dollars, and golden in the cash location. In the Currency group box, enter the number of unbundled ones, twos, fives, tens, twenties, fifties, and hundreds in the cash movement. Length: 7 numeric |
The system calculates the amount of coins (rolls plus units) or currency (bundles plus units) included in the cash location and displays this in the Amount column, with the total of all items appearing in the Cash Total field.
- Total all bait money or mutilated money and enter the amount in the Non-Denominational Amount field in dollars and cents. Non-denominational money is mutilated currency or coins and foreign money. Length: 12 numeric including decimal
- Select the Print Cash Voucher check box to print a receipt for the cash location. Clear the Print Cash Voucher check box if you do not want to print a receipt for the cash location. The Print Cash Voucher check box on the Other tab of the Print Profile – Preferences dialog box determines the system default for the Print Cash Voucher check box on the Movements tab. If your credit union archives your teller close reports to Nautilus Essentials Documents, the cash voucher will be imaged automatically to Nautilus Essentials Documents in the Teller Work repository. You can access the cash voucher using the View Documents dialog box.
- The system will calculate the total amount included in the cash location, including the total amount of coin and currency. The Pending Amount field indicates the amount of money pending at a specific cash location. Click Submit to update the cash count.
To clear a pending amount caused by a shipment physically received but not received by the system, use the Cash Receive Only tab.
To clear a pending amount caused by member movements, manually balance the drawer or ATM.
To clear a pending amount caused by true differences, complete the Cash Movement tab using the pending amount and the correction account.
none | Group Cash Totals Report 812
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