Creating Exception Payroll Records

Complete the following steps to set up the exception payroll record:

1. Obtain a list of all the member deduction amounts from your sponsor.
2. Using this list, set up payroll records for each member with the corresponding deduction amount using the Member Payroll Maintenance dialog box or the Payroll Group Details window, if multiple additions, changes or deletions are required.
3. As you create the payroll records, the system maintains a running balance of the deduction amounts on the Payroll Posting Summary window.
4. When you finish entering all the payroll records, compare the sponsor's check total to the amount in the Control Amount field on the Payroll Posting Summary window. The two amounts should be equal.
5. To post the payroll, on the Payroll Posting Summary window, enter the sponsor amount in the Amount to Post field, change the Post field, verify that the Effective Date field is today’s date and click Save.
6. Create a separate undistributed payroll GL (usually 803XXX) for posting exception payrolls. Use the GL Information – GL History window, to view how each individual payroll affects the general ledger.

Most payroll deduction maintenance should not be entered until the credit union has received confirmation from the sponsor that the amount is being deducted or has been deducted from the member's paycheck.

For a distribute-only payroll, on the Payroll Posting Summary window:

Field	Option
Post	Yes (N)
Option	Distributions only (D)
Type	Exception (E)
Repeat Distribution	Excess to shares (S)
Share Balance	Post to minimum (M)
Hold	No holds allowed (N)

At the member-level, the Payroll Group Details window indicates a deduction amount, but distribution amount of 0.00.