Viewing the Inventory for a Location

The Location Inventory tab displays the inventory of the non in-transit forms available for a specific location in the branch you are logged into. The Location Inventory tab displays the exact serial numbers of the forms and also allows you to print the information that appears on the file.

You can only view the forms inventory for the branch you are signed into. Only forms received in the location by the Movements – Receive Forms tab will appear. Intransit forms will not appear.

No information appears on the Location Inventory tab until you complete the following windows/tabs:

• Location Information window
• Form Information window
• Movements – Receive Forms tab
• Movements – Send Forms tab

The Forms Management check box must be selected in the Products section on the Credit Union Profile - Products & Services tab. The teller does not have to be open to access the Location Inventory tab for inquiry purposes.

To open the Location Inventory tab, under Teller Management on the Portico Explorer Bar, click Tasks & Activities. The Open tab appears on top. Click the Forms Management tab. The Movements tab appears on top. Click the Inquiries tab.

On the Inquiries tab, click the down arrow on the Select a Forms Inquiry Type drop-down box and select Location Inventory. The Location Inventory tab appears.

How do I? and Field Help

Complete the following steps to display the inventory of the forms available for a specific location.

1. Click the Location Type down arrow to select a location type. The valid options are: D - Drawer, S - Supplier, U - Mutilated, and V - Vault.
2. Then, click the Location ID down arrow and select the receiving location ID. The branch associated with the location will appear.
3. Click the green arrow to display the inventory of forms available at the selected location.

The Forms Location Inventory grid displays the inventory of forms available at the selected location. Click the left and right arrows to scroll through the forms inventory of other locations. Click the More button to display additional forms in the location. Click the export icon to export the information to Microsoft Excel. Click the printer icon to print the inquiry results.

Column Heading	Description
Form Number	The credit union-defined form number from the Form Information window.
Revision Number	The revision number that corresponds to the form. For example, there may be two different styles of checks used by the credit union due to updates when the forms were ordered from the check vendor. You would use revision numbers to track the activity for each of the two styles. The system allows a maximum of three revision numbers for each master form ID. Once you have disbursed all forms within a specific revision number, Portico recommends that you delete that revision number.
Forms Description	The short description of the form from the Form Information window.
Beginning Serial Number	The beginning serial number of the available forms. If the form type is for traveler's checks, the beginning serial number indicates the first serial number within the package based on the increment specified on the Form Information window. The system will not allow a beginning serial number of zero. Note: For American Express master product codes GOTC, GOT2 and GOGC, the serial number must be alpha characters.
Ending Serial Number	The ending serial number of the available forms. If the form type is for traveler's checks, the ending serial number indicates the first serial number within the last package based on the increment specified on the Form Information window. Note: For American Express master product codes GOTC, GOT2 and GOGC, the serial number must be alpha characters.
Quantity In Range	The number of forms in the serial number range. The quantity represents the difference between the beginning and ending serial numbers. For traveler's checks, this number represents the number of packets from the beginning serial number range (based on the Increment field on the Form Information window) to the ending serial number (which is the first serial number of the last package based on the Increment field on the Form Information window).

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