Viewing On Hand and In Transit Inventory

The Quantity Inventory tab displays the inventory on hand and in transit at all your credit union's branches. You can view the forms inventory by form number, revision number, branch, location type or location ID.

The inventory information appears in form number, revision number sequence within the selected display option. Subtotals appear after each form number, revision number break. A grand total appears at the end of the information. You can request the total information instead of the detailed information. You can also print the inventory information.

The Forms Management check box must be selected in the Products section on the Credit Union Profile - Products & Services tab. The teller does not have to be open to access the Quantity Inventory tab for inquiry purposes.

To open the Quantity Inventory tab, under Teller Management on the Portico Explorer Bar, click Tasks & Activities. The Open tab appears on top. Click the Forms Management tab. The Movements tab appears on top. Click the Inquiries tab.

On the Inquiries tab, click the down arrow on the Select a Forms Inquiry Type drop-down box and select Quantity Inventory. The Quantity Inventory tab appears.

How do I? and Field Help

Complete the following information to display the inventory on hand and in transit:

• To only display the form inventory totals, select the Only Display Totals check box.
• To view the quantity inventory for a specific form, click the Beginning Form Number down arrow to select the form number. To view the quantity inventory for a range of forms, click the Beginning Form Number down arrow to select the beginning form number in the range. Then, click the Ending Form Number down arrow to select the ending form number in the range.
• To view the quantity inventory for a specific revision number, click the Beginning Revision Number down arrow to select the revision number. To view the quantity inventory for a range of revision numbers, click the Beginning Revision Number down arrow to select the beginning revision number in the range. Then, click the Ending Revision Number down arrow to select the ending revision number in the range.
• To view the quantity inventory for a specific branch, enter the branch number in the Beginning Branch field (Length: 3 numeric). To view the quantity inventory for a range of branches, enter the beginning branch number in the range in the Beginning Branch field. Then, enter the ending branch number in the range in the Ending Branch field. Length: 3 numeric
• To view the quantity inventory for a specific location, click the Beginning Location Type down arrow to select the location type. The valid options are: D - Drawer, S - Supplier, U - Mutilated, and V - Vault. Then, click the Beginning Location ID down arrow and select the receiving location ID. To view the quantity inventory for a range of locations, click the Beginning Location Type down arrow to select the location type. The valid options are: D - Drawer, S - Supplier, U - Mutilated, and V - Vault. Then, click the Ending Location Type down arrow to select the same location type. Click the Beginning Location ID down arrow to select the beginning location ID in the range. Then, click the Ending Location ID down arrow to select the ending location ID in the range.

Click Search to display the inventory of forms that meet the selection criteria. Click Reset to clear the selection criteria fields.

The Forms Quantity Inventory grid displays the inventory on hand and in transit at one or more of your credit union branches. Click More to scroll through the Forms Quantity Inventory. Click the printer icon button to print the inquiry results.

Column Heading	Description
Form Number	The credit union-defined form number from the window.
Revision Number	The revision number that corresponds to the form. For example, there may be two different styles of checks used by the credit union due to updates when the forms were ordered from the check vendor. You would use revision numbers to track the activity for each of the two styles. The system allows a maximum of three revision numbers for each master form ID. Once you have disbursed all forms within a specific revision number, Portico recommends that you delete that revision number.
Branch	The branch location of the form.
Location Type	The location type associated with the form.
Location ID	The location ID associated with the form.
Quantity on Hand	The number of forms physically held at the location.
Quantity In Transit	The number of forms in transit that will be received by the location.
Total Quantity	The total number of forms (on hand and in transit) at the location.
Amount On Hand	The dollar amount of the forms physically held at the location.
Total Amount	The total dollar amount of the forms (on hand and in transit) at the location.

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