Forms Management Product and Master Codes

A product code is a two-character code that non-accounting personnel may use in place of a general ledger account number. The credit union defines a product code for each type of financial activity. A master code is an Portico-defined code that acts as a cross-reference to a credit union-defined product code.

Master codes act as a cross-reference to a credit union-defined product code and define the type of processing for the product code. You must associate each product code with the appropriate master code.

The first two characters of each master code indicate the master type that defines the type of processing. The first character defines the master type. There are four master types:

C - Drawer
D - Dividend
G - General Ledger
M - Member

The second character is the subtype associated with each master type. For example, the master code for fees and other income is GI. The master type is G, and the subtype is I.

For example, MO is the product code for money orders, it is associated to master code GOMO, when the system processes a MO transaction it looks at the master code and knows that the first character G indicates the type of processing, in this case general ledger, the second character O indicates the subtype code, in this case other, the last two characters MO indicate the unique identifiers, money orders.

The following table lists the valid master codes for Forms Management:

CDFC - Certificate
GKCC - Cashier's checks
GKCU - Credit union checks
GKOP - Operating checks
GKPD - Purchase drafts
GKSD - Sight drafts
GOMI - Miscellaneous Forms
GOMO - Money orders
GOTC - Regular Traveler's checks
GOT2 - Traveler’s checks for two
GOGC - Gift checks

The length of the serial number is based on the master code for the form. The following master codes allow for 14-digit serial numbers: GOGC, GOGK, GOMI, GOTC, GOT2. The following form master codes only allow 11-digit serial numbers: CERT, GOMO, GKCU, GKCC, GKOP, GKPD, GKSD.

These codes appear on the Master Code Table Transaction 9SV on the Portico Host. The 9SV Transaction lists all of the forms that Portico supports, both those with serial numbers and those without. Non-tracked forms may or may not have serial numbers and are identified by the master code ****. Only Portico can maintain the 9SV Transaction.