Moving the Cash to the Cash Location

After you have set up the Location Information window and the Authorized Cash Movements window, you are ready to move the cash from general ledger account 739100 to each cash location. Complete the following steps to set up the Cash Control and dummy general ledger accounts and verify the general ledger account balances.

1. Set Up Cash Control GL
   Verify that the sum of all cash locations is equal to the amount in general ledger account 739100. Then, access the GL Activity window for general ledger account 739100. If the balance of the cash locations does not equal the balance in the general ledger account 739100, reconcile before proceeding.
2. Set Up Dummy Locations
   Set up a dummy correction location with general ledger account 739100 for each branch. Type conversion in the Description field on the Location Information window.
3. Perform a Cash Movement
   Use the Cash Control – Movements – Cash Movement tab to send and receive cash movements for each cash location. You will need the denomination count of each location. Then, send the cash from the dummy correction location to each cash location. Use the Cash Control – Movements – Cash Movement tab for each of your cash locations. This step creates an equivalent of a journal voucher entry on the Basic Journal Voucher window.
4. Verify balances for GL 739100 and GL 739XXX
   Access the GL Activity window on both general ledger accounts to verify the cash movement from general ledger account 739100 to 739XXX.
5. Verify each cash location, sum of the cash locations, and balance in general ledger account 739XXX.
   Verify that each cash location and the sum of all cash locations equal the balance in general ledger account 739XXX using the Cash Control – Inquiries – Inquiry by Location Types tab. Be sure to select the All Location Types check box. The Cash Control – Inquiries – Inquiry by Location Types tab will list each cash location and the cash amount for that location. For credit unions with one branch, the Cash Amount field on the Cash Control – Inquiries – Inquiry by Location Types tab should equal the cash general ledger account. For credit unions with multiple branches, sum the locations of each branch and compare the sum to the cash GL account for that branch.

Portico recommends that you move the cash from GL account 739100 to each cash location during non-working hours after all tellers are closed.