Services Detail: New Payroll and Distributions

To indicate if the member is transferring to a different payroll group, click the New Nbr down arrow and select the payroll group number. If the Payroll Posting Summary window was used to set up the payroll, the system will check the Adjust field on the Payroll Posting Summary window for the payroll to see whether the deduction and distribution amounts should be adjusted to the new frequency.

Length: 3 numeric

Keyword: PR

The member's total payroll amount received from the payroll sponsor company.

If the member is not on the current payroll, this is the amount that was last posted. The member's payroll record will appear on the Payroll Group Details window with the Stop Ded check box selected.

If the member is on the current payroll, but receives a zero dollar amount, the system will change this field to 0.00.

If a negative amount is received for the member and the Post Negative Amounts check box is selected on the Payroll Posting Summary window, a minus sign will appear after the payroll amount. If both a positive and a negative amount are received, the net amount will appear in the Amount field. This field is a display-only field if the Payroll Group field is N-Net payroll or D-Deduction payroll on the Payroll Posting Summary window.

Length: 8 numeric including decimal

Keyword: PA

The member share type that will receive the payroll funds. After distributions are made, Portico will deposit any remaining amount to this share type.

If the member has a distribution with a priority code of 099, Portico will deposit the remaining amount to a cross account member.

You can override the ACH transaction code for an ACH payroll by selecting a different share type in this field. For example, if ACH transaction code 22 posts a payroll to share type 75, you can select a different share type to post the payroll to a money market account.

Keyword: PS

If desired, click the Stop/Delete down arrow to indicate if Portico should delete the member's payroll deduction record, temporarily stop processing the member's entire payroll deduction, or stop the member's distributions. The valid options are:

N - Do not delete this member's payroll deduction record or stop this member's deduction or distribution. System default.

Y - Delete the member's payroll deduction record from the specified payroll and all distributions associated with the member's payroll deduction record.

S - Stop processing the member's payroll deduction temporarily. The system will not process the member's payroll deduction until you change this field back to N. This option is only valid if the payroll number was set up through the Payroll Posting Summary window. The member's deduction amount will not be included in the payroll's control amount on the Payroll Posting Summary window or in the member's information on the Account Listing grid. The amount will appear in the Stops/Deletes amount field on the Payroll Posting Summary window and the Stops/Deletes count will increase by one until this field is changed back to N. The system will then decrease the Stops/Deletes amount and count fields and increase the Additions amount and count fields on the Payroll Posting Summary window. However, the member's payroll record will still appear on the Payroll Group Details window with the Stop Ded check box selected until the record is deleted or reactivated. The member's payroll record will appear on the printed member status. If the credit union receives money for the member, the member will appear as an exception on the 262/263 Reports with the error code 34 - MEMBER 445 STOPPED, PRD SUSPENDED.

D - Stop processing distribution(s) until this field is changed back to N. The stop will take effect at the next payroll posting. Do not delete the member's distributions. The system will post the member's payroll deduction amount to the share type specified in the Share field. The payroll's control amount will not change, and the member will appear on the 262/263 Reports with the error code 30 - MEMBER 445 DISTRIBUTION STOPPED, NO DISTRIBUTION MADE. This option is only valid if the payroll number was set up through the Payroll Posting Summary window. The distribution amount will appear on the Payroll Group Details window with the Stop Dist check box selected.

B - Remove the member's payroll deduction amount from the payroll's control amount when the member has a payroll deduction record, but there was not a payroll deduction amount for the member on the current positive or ACH payroll posting. The amount will appear in the Back Office Stops/Del field on the Payroll Posting Summary window and will increase the Back Office Stops/Del counter field by one. The member will appear on the 262/263 Reports with the error code 16 - NO PRD THIS PAYROLL, MEMBER HAD DEDUCTION LAST PAYROLL. If the member appears on the next payroll posting, the system will change this field from B to N and add the deduction amount back to the payroll's control amount. The amount will appear in the Back Office Additions field on the Payroll Posting Summary window and will increase the Back Office Additions counter field by one. The system will decrease from the Back Office Stops/Del amount and counter fields. The member will appear on the 262/263 Reports with the error code 17 - PRD THIS PAYROLL, MBR HAD NO DEDUCTION LAST P/R. This field can only be changed to B by the system during the back-office cycle. You cannot change this field to B. The member's payroll record will appear on the Payroll Group Details window with the Stop Ded check box selected.

This field is only valid if the payroll number was set up through the Payroll Posting Summary window.

Keyword: PZ

To delete a payroll distribution, select this check box. Then, click Save. When the confirmation message appears, click Yes to delete the payroll distribution.

The order in which the system will post the member's distributions. The valid priority codes are 001 through 039, and 099.

A member can have a maximum of 40 distributions and each distribution must be assigned a priority code. If priority codes 001-015 exist and you add a distribution with the priority code 039, Portico will automatically change the priority to 016. Distributions occur in ascending order, starting with 001. System-generated loan distributions created by a new loan will be prioritized before other types of distributions; however, you can manually rearrange the distributions as you like.

You can use priority code 099 to post any excess funds to a cross-member account. Priority code 099 is not valid for distribution-only payrolls and cannot be assigned to a loan distribution.

The message MAXIMUM DISTRIBUTIONS EXIST, UNABLE TO COMPLETE TXN appears if 039 distributions already exist and you attempt to add one with a priority code other than 099.

Length: 3 numeric | Keyword: DP

The payroll distribution amount to be applied to the specified account.

Length: 10 numeric including decimal

Keyword: DA

The member number of the member receiving the distribution. Click the member lookup button to open the Member Search dialog box and locate a member.

Length: 12 numeric

Keyword: DM

The receiving account type. The valid options are:

C - Certificate

G - General ledger account. Cross-account distributions are not allowed for account types G and W.

L - Loan account

M - Mortgage loan account (resides on vendor package)

S - Share account

W - IRA withholding account. Cross-account distributions are not allowed for account types G and W.

Keyword: ST

The receiving share type, certificate number, note number, or general ledger account.

If you establish a payroll distribution for a share type that the member does not have, a message appears that indicates the share type does not exist and asks if you want to add the share type for the member. If you click Yes in response to the message, Portico will add a zero balance share type for the for the desired distribution.

Select this check box to synchronize the payroll distribution with a payroll-paid loan. Synchronization coordinates payroll and loan activities. For example, if the member makes a loan advance that changes the payment amount to an amount greater than the current distribution amount, the system will automatically change the distribution amount on the Member Payroll Maintenance dialog box.

This option is only valid for same member loan distributions. The Synchronize Loan Products field on the Payroll Posting Summary window must specify C or D for the synchronization to occur. System default is selected.

Note: This field is not valid for 900 series payrolls as these payrolls are not associated with a frequency. For interest-plus loans (payment type 007) the distribution amount will not automatically update due to loan maintenance, regardless if the Sync check box is selected.

Keyword: SL

The distribution start date. Click the down arrow to select the date from the pop-up calendar. The distribution will occur when the payroll is posted on or after this date. When a loan distribution is generated by a new loan transaction, the system will calculate the start date based on the loan's next payment due date. If you do not specify a date in this field, the system will automatically enter the system date. If the Payroll Group field is N-Net payroll or D-Deduction payroll on the Payroll Posting Summary window, the next available pay date from the payday schedule in Help Desk is automatically entered in the Start Date field.

Keyword: DD

The date Portico will stop the distribution. Click the down arrow to select the date from the pop-up calendar or enter the date in MM/DD/YYYY format. The distribution will not process when the payroll is posted on or after this date. This field will remain blank unless maintained by the credit union or the system updates the field. Back office will remove distributions when the stop date is more than one payroll frequency in the past.

If a payroll-paid loan is paid off during payroll processing, the system adds a stop date of the last transaction date. If a payroll-paid loan is paid off through activity other than a payroll posting, the system adds a stop date of the current paydate. The following criteria must be met in both cases:

• The balance of the loan is less than or equal to zero.
• The credit limit is less than or equal to zero
• The loan is a closed-end loan.

Distributions are purged once the stop date has expired.

To skip a payroll distribution, enter the number of payroll posting cycles to skip in the Skip column next to the distribution. When the distribution is skipped, the system decreases the number in this field by one, but does not decrease the Number of Payment Periods to Advance field on the Loans - Payment tab.

Length: 3 numeric

Keyword: DX

Click the Skip Date down arrow to select the date Portico will begin skipping the distribution from the pop-up calendar or enter the date in MM/DD/YYYY format. Skips occur when the payroll's effective date equals or exceeds the skip date. The skip date is required if you entered a number in the Skip field. This date must equal or exceed the distribution start date. The system will update the skip date based on the number of skips and payroll frequency. Once the Skip field equals zero (0), the skip date will remain the last date skipped. You must change the Due Date field on the Loans - Payment tab. The due date will now reflect the date the next payment is due after the skipped payment.

Keyword: DS

The total amount of payroll distributions.

Length: 12 numeric including decimal

The difference between the deduction amount and total distributions to be deposited to the share type specified in the Share Type field. If the member has a distribution with priority code 099, Portico will post the excess share amount to the account specified on the distribution line.