Setting Up Online Payroll Posting

You can post deductions for late ACH, exception and positive payrolls online. Portico will automatically post the credit to the specified share type and place a temporary hold for the total amount of the distributions. With online payroll posting, you can set up your ACH payrolls for online posting one time and never have to worry again. If the ACH credit file is late, Portico will automatically post the deductions online at the next available posting window.

Positive online payroll posting requires additional set up by a Portico systems engineer.

All distributions are posted in the back-office cycle to ensure that distributions made using accumulated funds from multiple payrolls are successfully posted. The temporary hold protects funds that are designated for the member’s payroll distribution requirements. ACH debits do not post online. Only ACH credits that arrive during the day that have the current day as the effective date or less than the current day's effective date will be eligible for online posting. All ACH debits post in the back-office cycle.

The Payroll Register Report 262 and ACH Payroll Register Report 263 will display an asterisk (*) beside any payroll deduction posted online.

ACH credits/deposits will be posted online 12 times per day Monday through Friday at 5:30 AM, 8:30 AM, 9:30 AM, 10:30 AM, 11:30 AM, 12:30 PM, 1:30 PM, 2:30 PM, 3:30 PM, 4:30 PM, 5:30 PM, and 6:30 PM Central. Plus, on Saturdays and Sundays, ACH credits/deposits will be posted online at 7:30 AM Central.

Setup Checklist

The following list contains the required steps for setting up Online Posting.

Portico Customer Service Tasks:

Portico Customer Service will create the autoclose DC20 Transaction for the $teller using 5:30 AM CST daily. This by zone. Clear the screen to sign back into the credit union.
Using the credit union’s Online Posting questionnaire, Portico Services will complete the following fields in the ACH/Payroll section on the Credit Union Profile – ACH/Payroll tab as indicated.

Field/Check Box	Description
Post Online	If the check box is selected, the credit union allows late ACH, exception, and positive payrolls to be posted online. If the check box is not selected, all payrolls are posted in the back-office cycle. (Portico Host: 908 Transaction - POST ONLINE field)
Post Online Teller ID	The teller ID to be used for online posting of payrolls. This teller ID must be opened on the system to perform the financial transactions. Length: 2 alphanumeric (Portico Host: 908 Transaction - ONLINE TELLER field)
Allow Adjustments to Distribution Holds	If the check box is selected, the credit union allows tellers to modify the distribution hold amount specified in the Distribution Pending field on the Member Payroll Maintenance dialog box for members when the payroll deduction is posted online due to a late effective date. The Post Online check box must be selected. Portico places a temporary hold for the total amount of distributions. The hold will be released prior to the cycle and the payroll distributions will be posted before any other share draft activity in the batch cycle. Changes made to the distribution hold amount are immediately reflected in the available balance on the Account Information - Overview tab, and in the payroll distribution hold amount on the Available Funds Summary tab and Shares – Holds Detail tab. (Portico Host: 908 Transaction - DIST HOLD OPTN field)

Field/Check Box

Description

Post Online

If the check box is selected, the credit union allows late ACH, exception, and positive payrolls to be posted online. If the check box is not selected, all payrolls are posted in the back-office cycle.

(Portico Host: 908 Transaction - POST ONLINE field)

Post Online Teller ID

The teller ID to be used for online posting of payrolls. This teller ID must be opened on the system to perform the financial transactions.

Length: 2 alphanumeric

(Portico Host: 908 Transaction - ONLINE TELLER field)

Allow Adjustments to Distribution Holds

If the check box is selected, the credit union allows tellers to modify the distribution hold amount specified in the Distribution Pending field on the Member Payroll Maintenance dialog box for members when the payroll deduction is posted online due to a late effective date. The Post Online check box must be selected. Portico places a temporary hold for the total amount of distributions. The hold will be released prior to the cycle and the payroll distributions will be posted before any other share draft activity in the batch cycle. Changes made to the distribution hold amount are immediately reflected in the available balance on the Account Information - Overview tab, and in the payroll distribution hold amount on the Available Funds Summary tab and Shares – Holds Detail tab.

(Portico Host: 908 Transaction - DIST HOLD OPTN field)

Credit Union Tasks:

Using the Dollar ($) Teller Information window, create the $teller in branch 000. Press the space bar to blank out the override code and override authority fields. In the Reversal Processing Options group box, set all the fields to Y - Any.
Use the Dollar ($) Teller Open and Maintenance window to manually open the $teller. You can verify that the $teller is open by reviewing the teller list on the Tellers window.
Set up the autoclose for the $teller on the Dollar ($) Teller Service window. Complete the following fields on the Dollar ($) Teller Service window as indicated.

In this field/check box…	Enter the following…
Station ID	NTWKTERM
Network Teller	Do not select the check box.
Auto Close	Month end only, no JV moves - Close and re-open the $teller automatically at month end only. The system will only make the teller closing general entries between 739100 and 739200 for an ATM $teller. For an Audio Response or Touch Screen $teller, the system will make the teller closing general ledger entries between the checking general ledger account specified on the $Teller Open and Maintenance window for the $teller and 739200.
Terminal Type	L - Online ATM activity from CNS
Printer ID	If you have an audit printer, enter your audit printer network printer. Otherwise, leave blank and select the Do Not Print Audit Messages check box.
Debit BIN	Leave blank

A $teller is required to post the ACH online credits. We recommend that the auto close feature be set up for the $teller. A previously existing $teller can be used, but we recommend that this $teller only be used for Online Posting. If the designated teller is closed, the online credits will not post. The auto close/open time should be set to 5:30 A.M. to ensure the teller is open before the first ACH file is processed.

If desired, you can use the Online Batches window to monitor online posting throughout the day.
On the Payroll Posting Summary window, select the Post Online check box to allow the individual payroll to post online. This is only valid for exception, ACH and positive payrolls. For positive payrolls, you must contact customer service for file intervention. The Posted Online field displays the total credit amount posted online for the last posted payroll and the number of credits posted online for the last posted payroll.