Maintaining IRA Contributions and Distributions

Related Topics

The Account Information - IRAs tab lets you review and maintain IRA contributions and distributions. IRA transactions affecting a member's IRA or SEP account update this transaction immediately. Use the Account Information - IRAs tab to correct IRA codes and maintain IRA information.

To access the IRAs tab, under Member Services on the Portico Explorer Bar, select Account Information. The Overview tab appears on top. Select the IRAs tab. Locate the member using the search tool on the top menu bar. Select the down arrow to select the search method, then enter the search criteria. Select the green arrow or press ENTER to locate the member.

On the IRAs tab, click the Tax Year down arrow to select the tax year to display (Keyword: TX). Portico stores three years of IRA information, the current tax year plus the previous two tax years. Select the Type of IRA down arrow to select the type of IRA, then select the green arrow. The correct IRA contribution and distribution codes for the tax year and IRA type appears.

IRAs

How do I? and Field Help

To correct an IRA contribution or distribution, complete the following steps:

  1. Select the Incorrect Code down arrow to indicate if the incorrect code was a contribution or distribution (Keyword: TI).
  2. Select the Incorrect Code Description down arrow to select the incorrect IRA Code originally used (Keyword: IC). For a valid list of IRA codes, select withdrawal codes or deposit codes. The following codes are also permitted: SW - State withholding correction, FC - Fee correction, and FW - Federal withholding correction.
  3. Select the Correct IRA Code down arrow to select the correct IRA code (Keyword: CC). This field will increase the appropriate IRA total by the transaction amount. For a valid list of IRA codes, select withdrawal codes or deposit codes. The following codes are also permitted: SW - State withholding correction, FC - Fee correction, and FW - Federal withholding correction.
  4. Select the Account Type down arrow to select the share type or certificate number associated with the correction (Keyword: ST).
  5. Select the Effective Date down arrow to select the effective date of the correction from the pop-up calendar or enter the date in MM/DD/YYYY format (Keyword: ED). Dividend and interest calculations are based on this date.
  6. If desired, enter credit union-defined information in the Misc field (Length: 6 alphanumeric/Keyword: MC). The information in this field is included on the IRA Transaction Register Report 421.
  7. In the Amount field, enter the amount of the correction (Length: 12 numeric including decimal/Keyword: SA).
  8. If you select IRA deposit code E - Postponed Contributions, you must complete the Postponed Reason field and PP Year field.

    • From the Postponed Reason drop-down list, select the reason for the postponed contribution. For IRA owners who were affected by a federally declared disaster area, the postponed code is FD. For qualifying Armed Forces members, use the appropriate code for the owners’ area of operations. The valid options are:
      EO12744 - Arabian Peninsula
      EO13119 – Federal Republic of Yugoslavia
      EO13239 - Afghanistan
      FD - Federal Designated Disaster Extension Contribution
    • In the PP Year field, enter the original year of the postponed contribution must be entered for each of the postponed contribution types. This cannot be the current year and can only be up to two years in the past. For example, if the current year is 2018, you can enter 2017 or 2016.

  9. Select Save to save your changes.

Three tax years of IRA information are stored, the current year plus the two previous tax years. IRA transactions to a member's IRA or SEP account update the IRAs tab immediately. Maintenance is allowed on the current tax year only. Contribution amounts cannot be changed to a negative amount.

Payroll, ACH and dividend deposits use a default deposit code of C for the current tax year. Payroll withdrawals from an IRA share will not post if a valid IRA withdrawal code is not designated in the Statement Message field on the Payroll Posting Summary window.

You can enter the total amount distributed that was non-taxable in the Non-Taxable Amt field (Length: 12 numeric including decimal).

Select IRA Beneficiary to display the IRA Beneficiary Distribution List dialog box and review the distributions completed using the Transactions - IRA Withdrawal to Beneficiary tab and distributions that were manually added. Security Permission: IRAs - IRA Beneficiary Maintenance – View Only/Security Groups: Teller - Basic, Teller - Advanced, and Member Services – User

Select IRA Profile to open the IRA Profile dialog box and review and maintain information about the IRA account.

To display IRA history at the member level during a conversion or merger, click IRA History Load.

The Amount Information group box displays the following information:

Field Description

FMV

The member's IRA Fair Market Value as of 12/31 of the tax year. The amount includes all IRA share and certificate accounts and is calculated in the year-end cycle on 12/31. Dividends effective as of the 1st of the year are not included in this amount. This amount appears on the member's Fair Market Value Statement and Form 5498.

Length: 12 numeric including decimal

Stock FMV

The member's Stock Fair Market Value as of 12/31 of the tax year. The Stock FMV amount will be added to the FMV amount to report the total IRA FMV on the Fair Market Value Statement and Form 5498.

Length: 12 numeric including decimal

Required Min Dist

The member's Required Minimum Distribution amount for the tax year for Traditional IRA account holders once the member reaches 73 years of age. If the 503 Report is scheduled, Portico automatically calculates the RMD amount using the Uniform Lifetime Table provided by the IRS (see the 9SI Transaction), populates the field and produces the 503 Report notices, and populates Box 11 on IRS Form 5498. Use the following formula to calculate the RMD:

Fair Market Value (FMV)/Distribution Period based on Age = Annual Distribution Amount

Length: 12 numeric including decimal

Beginning Balance

The member's IRA balance at the beginning of the tax year. The beginning balance is the total of all IRA share and certificate balances.

Keyword: BB

Length: 12 numeric including decimal

Ending Balance

The current balance of all IRA share and certificates for the current tax year. For previous tax years, the balance displayed is the balance as of 12/31.

Keyword: EB

Length: 12 numeric including decimal

Federal Withholding

The total amount of Federal tax withheld from IRA distributions for the tax year. The valid value must be zero or greater. This field is informational only since the amount is included in the total distribution amount.

Keyword: WH

Length: 12 numeric including decimal

State Withholding

The total amount of State tax withheld from IRA distributions for the tax year. The valid value must be zero or greater. This field is informational only since the amount is included in the total distribution amount.

Length: 12 numeric including decimal

Non-Taxable Amt

The total amount distributed that was non-taxable. This field is informational only and is not used for reporting purposes.

Length: 12 numeric including decimal

Internal Txn Balance

The net balance of all internal transactions for the tax year. Internal transactions are identified by IRA codes I and IT. Withdrawals without an IRA code are also included in the net balance. A balance other than zero in this field should be reviewed carefully.

Keyword: IN

Length: 12 numeric including decimal

The Contributions group box indicates the amount contributed to the IRA account using the specified IRA deposit code (Length: 12 numeric including decimal). The following table lists the contribution types for a traditional IRA, Roth IRA and/or a Coverdell ESA:

Contribution Type Description

Regular

The total IRA contributions for the tax year deposited over a 15 1/2 month period - January 1st through April 15th of the following year. IRA deposits coded with a C or P are included in this total. This amount will be reported on Form 5498 if greater than zero.

Rollover

The total IRA rollover deposits for the tax year. IRA deposits coded with an R are included in this amount. This field includes rollovers and direct rollovers. Rollover deposits are reported on Form 5498.

Stock Rollover

The amount of stock value that has been rolled over into the IRA account. This amount is added to the total rollover amount that is reported on Form 5498.

Transfer

The total IRA transfer deposits received from other financial institutions. IRA deposits coded with a T are included in this amount. Transfers are not reported to the IRS. Keyword: TI

Traditional/Roth: Rechar

The amount of IRA deposits coded with a Z. The deposit code of Z is used for Recharacterization transactions.

Traditional: SEP

The total SEP (Simplified Employee Pension) contributions for the tax year. This amount includes IRA deposits coded with an A for the current tax year.

Roth: Conversion

The total amount of IRA deposits coded with a V. The deposit code of V is used for conversion from a Traditional IRA to a Roth IRA.

Dividend

The total dividends paid to the member's IRA (0 shares and certificates for the tax year. The valid value must be equal to or greater than zero. Keyword: DV

MISC 1

The total amount of IRA deposits coded with an X. The deposit code of X is credit union defined and is used for internal reasons only. This amount is not reported to the IRS. The description of this field can be customized by using the Misc Description 1 field in the IRA section on the Credit Union Profile – Shares tab.

MISC 2

The total amount of IRA deposits coded with an Y. The deposit code of Y is credit union defined and is used for internal reasons only. This amount is not reported to the IRS. The description of this field can be customized by using the Misc Description 2 field in the IRA section on the Credit Union Profile – Shares tab.

Traditional/Roth: Total Regular

The total amount of IRA deposits made to the member's Traditional IRA plus deposits made to the member's Roth IRA for a given year.

The Distributions group box indicates the amount distributed from the IRA account using the specified IRA withdrawal code (Length: 12 numeric including decimal). The following table lists the distribution types for a traditional IRA:

Distribution Type Description

Normal 7

The amount of IRA distributions coded with 7 for the tax year. Code 7 indicates a normal distribution of funds from a Traditional IRA account. Taxpayer age must be equal to or greater than 59 1/2.

Premature - No Exceptions 1

The amount of IRA distributions coded with 1 for the tax year. Code 1 is used for a premature distribution of funds from a Traditional IRA account when codes 2, 3, or 4 do not apply. Taxpayer age must be less than 59 1/2.

Premature - Exceptions 2

The amount of IRA distributions coded with 2 for the tax year. Code 2 indicates a distribution of funds from a Traditional IRA account for the following exceptions: - Roth IRA conversion or reconversion by a taxpayer less than age 59 1/2 - an IRS Levy under section 6331 - a series of substantially equal periodic payments

Disability 3

The amount of IRA distributions coded with 3 for the tax year. Code 3 indicates a distribution of funds from a Traditional IRA account due to a disability as defined under section 72(m)(7) of the Internal Revenue code.

Death 4

The amount of IRA distributions coded with 4 for the tax year. Code 4 indicates a distribution of funds from a Traditional IRA account to a beneficiary because the IRA account holder is deceased.

Direct Rollover to QRP

The amount of IRA distributions coded with G for the tax year. Code G is used for a direct rollover from a qualified plan, a section 403(b) plan, or a governmental section 457(b) plan to an eligible retirement plan.

Current Yr Recharacter

The amount of IRA distributions coded with N for the tax year. Code N is used for a recharacterization of an IRA contribution made in the current year and recharacterized in the current year to another type of IRA.

Prior Yr Recharacter

The amount of IRA distributions coded with R for the tax year. Code R is used for a recharacterization of an IRA contribution made for the prior year and recharacterized in the current year to another type of IRA.

Transfer Out

The amount of distributions coded with TO for the tax year. Code TO indicates distributions that are transferred directly to another financial institution. Transfers between Traditional and Roth IRA accounts are not reported to the IRS. Coverdell ESA distributions coded TO are reported on IRS form 1099Q as a Trustee-to-trustee rollover. Keyword: TO

Excess Current Yr 8

The amount of IRA distributions coded with 8 for the tax year. Code 8 indicates a distribution of funds from a Traditional IRA account to remove excess contributions plus earnings / excess deferrals taxable in the current year of distribution. Taxpayer age must be equal to or greater than 59 1/2.

Excess Prior Yr P

The amount of IRA distributions coded with P for the tax year. Code P indicates a distribution of funds from a Traditional IRA account to remove excess contributions plus earnings / excess deferrals taxable in the prior year. Taxpayer age must be equal to or greater than 59 1/2.

Excess Current Yr 81

The amount of IRA distributions coded with 81 for the tax year. Code 81 indicates a distribution of funds from a Traditional IRA account to remove excess contributions plus earnings / excess deferrals taxable in the current year of distribution. Taxpayer age must be less than 59 1/2.

Excess Prior Yr P1

The amount of IRA distributions coded with P1 for the tax year. Code P1 indicates a distribution of funds from a Traditional IRA account to remove excess contributions plus earnings / excess deferrals taxable in the prior year. Taxpayer age must be less than 59 1/2.

Earnings 8

The earnings on the excess contributions made to a Traditional IRA that were removed using code 8. This amount will be reported as taxable income on IRS form 1099R. This amount cannot be greater than the amount in the Excess Current Yr 8 field.

Earnings P

The earnings on the excess contribution made to a Traditional IRA that were removed using code P. This amount will be reported as taxable income on IRS form 1099R. This amount cannot be greater than the amount in the Excess Prior Yr P field.

Earnings 81

The earnings on the excess contributions made to a Traditional IRA that were removed using code 81. This amount will be reported as taxable income on IRS form 1099R. This amount cannot be greater than the amount in the Excess Current Yr 81 field.

Earnings P1

The earnings on the excess contributions made to a Traditional IRA that were removed using code P1. This amount will be reported as taxable income on IRS form 1099R. This amount cannot be greater than the amount in the Excess Prior Yr P1 field.

Beneficiary

The total amount that was disbursed to all beneficiaries from the deceased member's IRA account in the current calendar year. This amount is not related to the death amounts under code 4.

Total

The total amount of all distributions for the tax year. Federal and state withholding amounts are included. Distributions made using the Transactions - IRA Withdrawal to Beneficiary tab also updates this amount.

For Traditional: This amount does not include IRA distribution transactions using the codes of TO, IT, 8, P, 81, and P1.

For Roth: This amount does not include IRA distribution transactions using the codes of TO, IT, 8J and PJ.

For Coverdell ESA: This amount does not include IRA distribution transactions using the codes of TO, IT, 2, and 3.

Remaining

The remaining amount of required distributions that need to be taken for the year. This amount is calculated if the amount in the RMD field is greater than zero. The field calculation is the Required Minimum Distribution minus Total Distribution. If the Total Distribution amount is greater than the Required Minimum Distribution, then this field will display a zero amount.

The following table lists the distribution types for a Roth IRA:

Distribution Type Description

Normal T

The amount of IRA distributions coded with T for the tax year. Code T indicates a distribution of funds from a Roth IRA account in which it is not known whether the participant has met the 5-taxable-year holding period. The participant is at least 59 1/2, has died, or is disabled under section 72(m)(7). (See code 3 for a definition of disabled).

Premature - Current Year J

The amount of IRA distributions coded with J for the tax year. Code J is used for a premature distribution of funds from a Roth IRA account when codes Q and T do not apply.

Current Yr Recharacter

The amount of IRA distributions coded with N for the tax year. Code N is used for a recharacterization of an IRA contribution made in the current year and recharacterized in the current year to another type of IRA.

Prior Yr Recharacter

The amount of IRA distributions coded with R for the tax year. Code R is used for a recharacterization of an IRA contribution made for the prior year and recharacterized in the current year to another type of IRA.

Transfer Out

The amount of distributions coded with TO for the tax year. Code TO indicates distributions that are transferred directly to another financial institution. Transfers between Traditional and Roth IRA accounts are not reported to the IRS. Coverdell ESA distributions coded TO are reported on IRS form 1099Q as a Trustee-to-trustee rollover. Keyword: TO

Qualified

The amount of IRA distributions coded with Q for the tax year. Code Q indicates a qualified distribution of funds. The participant meets the 5-taxable year holding period and has reached age 59 1/2, died, or is disabled under section 72(m)(7).

IRS Levy

The amount of IRA distributions coded with 2 for the tax year. Code 2 indicates a distribution of funds from a Traditional IRA account for the following exceptions: - Roth IRA conversion or reconversion by a taxpayer less than age 59 1/2 - an IRS Levy under section 6331 - a series of substantially equal periodic payments

Excess Current Yr 8J

The amount of IRA distributions coded with 8J for the tax year. Code 8J indicates a distribution of funds from a Roth IRA account to remove excess contributions plus earnings / excess deferrals taxable in the current year of distribution.

Excess Prior Yr PJ

The amount of IRA distributions coded with PJ for the tax year. Code PJ indicates a distribution of funds from a Roth IRA to remove excess contributions plus earnings / excess deferrals taxable in the prior year.

Earnings 8J

The earnings on the excess contributions made to a Roth IRA that were removed using code 8J. This amount will be reported as taxable income on IRS form 1099R. This amount cannot be greater than the amount in the Excess Current Yr 8J field.

Earnings PJ

The earnings on the excess contribution made to a Roth IRA that were removed using code PJ. This amount will be reported as taxable income on IRS form 1099R. This amount cannot be greater than the amount in the Excess Prior Yr PJ field.

Beneficiary

The total amount that was disbursed to all beneficiaries from the deceased member's IRA account in the current calendar year. This amount is not related to the death amounts under code 4.

Total

The total amount of all distributions for the tax year. Federal and state withholding amounts are included. Distributions made using the Transactions - IRA Withdrawal to Beneficiary tab also updates this amount.

For Traditional: This amount does not include IRA distribution transactions using the codes of TO, IT, 8, P, 81, and P1.

For Roth: This amount does not include IRA distribution transactions using the codes of TO, IT, 8J and PJ.

For Coverdell ESA: This amount does not include IRA distribution transactions using the codes of TO, IT, 2, and 3.

The following table lists the distribution types for a Coverdell ESA:

Distribution Type Description

Normal 1

The amount of distributions coded with 1 (old code NM) for the tax year. Code 1 (old code NM) indicates a normal distribution of funds from a Coverdell ESA.

Excess Current Yr 2

The amount of distributions coded with 2 for the tax year. Code 2 indicates a distribution of funds from a Coverdell ESA to remove excess contributions plus earnings.

Excess Prior Yr 3

The amount of distributions coded with 3 for the tax year. Code 3 indicates a distribution of funds from a Coverdell ESA to remove excess contributions plus earnings taxable in the prior year.

Reporting Analytics: Excess Contrib/Earnings Previous Year (Coverdell IRA subject in the IRA folder and the ME Coverdell IRA subject in the Month-end Information\IRA Month-end folder)

Earnings Current Yr 2

The earnings on the excess contribution made to a Coverdell ESA that were removed using code 2. The earnings amount is reported in the Earnings box on IRS form 1099Q. This amount cannot be greater than the amount in the Excess Current Yr 2 field.

Earnings Prior Yr 3

The earnings on the excess contribution made to a Coverdell ESA that were removed using code 3. The earnings amount is reported in the Earnings box on IRS form 1099Q. This amount cannot be greater than the amount in the Excess Prior Yr 3 field.

Reporting Analytics: Excess Contrib/Earnings Removed(Coverdell IRA subject in the IRA folder and the ME Coverdell IRA subject in the Month-end Information\IRA Month-end folder)

Disability 4

The amount of distributions coded with 4 for the tax year. Code 4 indicates a distribution of funds from a Coverdell ESA account due to a disability as defined under section 72(m)(7) of the Internal Revenue code.

Reporting Analytics: Disbursed Disability Amount (Coverdell IRA subject in the IRA folder and the ME Coverdell IRA subject in the Month-end Information\IRA Month-end folder)

Death 5

The amount of distributions coded with 5 for the tax year. Code 5 indicates a distribution of funds from a Coverdell ESA account to a beneficiary because the Coverdell ESA account holder is deceased.

Reporting Analytics: Disbursed Death Amount (Coverdell IRA subject in the IRA folder and the ME Coverdell IRA subject in the Month-end Information\IRA Month-end folder)

Transfer Out

The amount of distributions coded with TO for the tax year. Code TO indicates distributions that are transferred directly to another financial institution. Transfers between Traditional and Roth IRA accounts are not reported to the IRS. Coverdell ESA distributions coded TO are reported on IRS form 1099Q as a Trustee-to-trustee rollover. Keyword: TO

Beneficiary

The total amount that was disbursed to all beneficiaries from the deceased member's IRA account in the current calendar year. This amount is not related to the death amounts under code 4.

Total

The total amount of all distributions for the tax year. Federal and state withholding amounts are included. Distributions made using the Transactions - IRA Withdrawal to Beneficiary tab also updates this amount.

For Traditional: This amount does not include IRA distribution transactions using the codes of TO, IT, 8, P, 81, and P1.

For Roth: This amount does not include IRA distribution transactions using the codes of TO, IT, 8J and PJ.

For Coverdell ESA: This amount does not include IRA distribution transactions using the codes of TO, IT, 2, and 3.

The Postponed Contributions group box displays the amount, reason, and year for postponed contributions.

Field Description

Amounts

The amount of the postponed contribution.

Reporting Analytics: Postponed Contribution Amount 1, 2, and 3 (Roth IRA query subject in the IRA folder, Traditional IRA query subject in the IRA folder, ME Roth IRA query subject in the Month-end Information -> IRA Month-end folder, and ME Traditional IRA query subject in the Month-end Information -> IRA Month-end folder)

Reason

The reason for the postponed contribution. For IRA owners who were affected by a federally declared disaster area, the postponed code is FD. For qualifying Armed Forces members, use the appropriate code for the owners’ area of operations. The valid options are:

EO12744 - Arabian Peninsula
EO13119 – Federal Republic of Yugoslavia
EO13239 - Afghanistan
FD - Federal Designated Disaster Extension Contribution

Reporting Analytics: Postponed Contribution Type 1, 2, and 3 (Roth IRA query subject in the IRA folder, Traditional IRA query subject in the IRA folder, ME Roth IRA query subject in the Month-end Information -> IRA Month-end folder, and ME Traditional IRA query subject in the Month-end Information -> IRA Month-end folder)

Year

The original year of the postponed contribution. This cannot be the current year and can only be up to two years in the past. For example, if the current year is 2018, you can enter 2017 or 2016.

Reporting Analytics: Postponed Contribution Year 1, 2, and 3 (Roth IRA query subject in the IRA folder, Traditional IRA query subject in the IRA folder, ME Roth IRA query subject in the Month-end Information -> IRA Month-end folder, and ME Traditional IRA query subject in the Month-end Information -> IRA Month-end folder)

The Other Contributions group box displays the contribution amounts for late rollovers, qualified repayments, federal disaster repayments, and birth/adoption repayments.

Field Description

SC Late Rollover

The late rollover contribution amount

Reporting Analytics: Late Rollover Amount (Roth IRA query subject in the IRA folder, Traditional IRA query subject in the IRA folder, ME Roth IRA query subject in the Month-end Information -> IRA Month-end folder, and ME Traditional IRA query subject in the Month-end Information -> IRA Month-end folder)

QR Repayment

The qualified reservist repayment amount

Reporting Analytics: Qualified Reservist Repayment Amount (Roth IRA query subject in the IRA folder, Traditional IRA query subject in the IRA folder, ME Roth IRA query subject in the Month-end Information -> IRA Month-end folder, and ME Traditional IRA query subject in the Month-end Information -> IRA Month-end folder)

DD Repayment

The Federal designated disaster repayment amount.

Reporting Analytics: Disaster Repayment Amount (Roth IRA query subject in the IRA folder, Traditional IRA query subject in the IRA folder, ME Roth IRA query subject in the Month-end Information -> IRA Month-end folder, and ME Traditional IRA query subject in the Month-end Information -> IRA Month-end folder)

BA Repayment

The repayment amount for birth and adoption distributions.

Reporting Analytics: Birth Adoption Repayment (Roth IRA query subject in the IRA folder, Traditional IRA query subject in the IRA folder, ME Roth IRA query subject in the Month-end Information -> IRA Month-end folder, and ME Traditional IRA query subject in the Month-end Information -> IRA Month-end folder)

EP Repayment

The repayment amount for Emergency Personal Response.

Reporting Analytics: Emergency Personal Response (Roth IRA query subject in the IRA folder, Traditional IRA query subject in the IRA folder, ME Roth IRA query subject in the Month-end Information -> IRA Month-end folder, and ME Traditional IRA query subject in the Month-end Information -> IRA Month-end folder)

DA Repayment

The repayment amount for Domestic Abuse Victim.

Reporting Analytics: Domestic Abuse Victim (Roth IRA query subject in the IRA folder, Traditional IRA query subject in the IRA folder, ME Roth IRA query subject in the Month-end Information -> IRA Month-end folder, and ME Traditional IRA query subject in the Month-end Information -> IRA Month-end folder)

TI Repayment

The repayment amount for Terminally Ill Individual.

Reporting Analytics: Terminally Ill Individual (Roth IRA query subject in the IRA folder, Traditional IRA query subject in the IRA folder, ME Roth IRA query subject in the Month-end Information -> IRA Month-end folder, and ME Traditional IRA query subject in the Month-end Information -> IRA Month-end folder)

The Distributions P/T field indicates if the distribution of funds was a partial distribution (P) or a total distribution (T).

General Ledger Effects: none

Related Reports:

  • IRA Transaction Register Report 421
  • IRA Recap Report 422
  • IRA Distributions 1099R Notice Report 109
  • IRA Contributions 5498 Notice Report 498
  • Fair Market Value (FMV) Form Report 496
  • Non-Financial Transaction Register Report 030
  • Teller Critical Activity Report 326

To perform a same-day correction, use the Reversals - Same-Day Reversals by CAN tab.

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