Viewing Batch Totals

The JV Batch Totals dialog box displays the branch totals for a selected batch including the interbranch clearing GL amount for a selected batch. To access the JV Batch Totals window, click General Ledger within the Accounting menu on the Portico Explorer Bar. On the General Ledger menu bar, click Journal Vouchers, then click JV Batches. Click the button in the Totals column to open the JV Batch Totals window and view the branch totals for the selected batch, including the interbranch clearing GL amount for a selected batch.

How do I? and Field Help

To view a previously posted batch as it appeared at the time of posting, select the Display History check box. Then click the down arrow to select a date from the calendar or enter the date in MM/DD/YYYY format. Portico will use this date to display the batch with a posting date greater than or equal to the date entered. Batch history is stored for 30 days. Click the left and right arrow to scroll through the batch history. To display an unposted batch, this field must be blank. Keyword: DH for check box and HD for date

The batch name, I/B clearing account and status of the batch will appear.

Field	Description
Batch Name	The name of the journal voucher batch. To view the batch details for a specific batch, enter the batch name in the Batch Name field and click the green arrow. Each batch name is user defined and must be unique. Careful consideration should be given when creating batch names since reports can be sorted by this name.
I/B Clearing Account	The general ledger account to use for moving funds from one branch to another. If left blank, Portico will use the general ledger account specified in the Expanded JV Options section on the Credit Union Profile - Accounting tab (recommended).
Status	The status of the batch. The valid status options are: In Setup- The batch is being edited or is not scheduled to post. Auto Scheduled - The batch has been automatically scheduled to post in the next back-office cycle. The batch will be rescheduled based on the frequency specified. No Details - The batch has no general ledger entries defined. Posted - The batch has been successfully posted. Error - A processing error prevented the batch from being posted in the back-office cycle. No entries have been posted. All exceptions are explained on the 707 Report. Incomplete - Some of the general ledger entries associated with the batch were not successfully posted online. Posting - The batch is currently being posted online real time. Not Scheduled - The user must schedule the batch for posting. Scheduled - The batch will post in the back-office cycle of the post date specified. Verified - The batch has been successfully checked to ensure all entry amounts are greater than zero and debits equal credits. Length: 10 alphanumeric Keyword: ST

The branch totals for a selected batch including the interbranch clearing GL amount for a selected batch will appear:

Column Heading	Description
GL Account	The general ledger account number. When adding a general ledger account, consult the National Credit Union Association (NCUA) chart of accounts to ensure that the assigned number properly categorizes the account. This number dictates whether the Portico general ledger system classifies the account as income, expense, asset, liability, or capital. Portico does not allow a general ledger account number beginning with 0, 5, or 6. Length: 6 numeric (XXX-XXX format)
Branch	The branch corresponding with the general ledger account number. Length: 3 numeric
Debit Amount	The amount that will be debited in the journal voucher entry.
Credit Amount	The amount that will be credited in the journal voucher entry.
I/B Clearing Amount	The amount debited or credited to the I/B Clearing GL account.
I/B Clearing Credit/Debit	Indicates if the amount is a credit or a debit.

Click Close to close the dialog box.