Creating Recurring Entries

The Recurring Journal Vouchers window lets you add, view, and post recurring general ledger entries. You can search for recurring entries by branch, frequency, debit general ledger account, or credit general ledger account. To use the Recurring Journal Vouchers window, the Recurring GL check box must be selected in the Processing Options section on the Credit Union Profile - Accounting tab.

To access the Recurring Journal Vouchers window and view recurring entries, click General Ledger within the Accounting menu on the Portico Explorer Bar. On the General Ledger menu bar, click Journal Vouchers, then click Recurring Journal Vouchers.

How do I? and Field Help

Click the Branch down arrow to select the branch where the entries will be posted. To refine your search criteria:

• In the Freq field, enter the frequency of the entries. The valid values are:

A - Annually

B - Bi-weekly

D - Daily (7 days a week)

5 - Daily (5 days a week)

E - Semi-monthly

K - One time request, batch retained for future use

L - Monthly (Last day of each month)

M - Monthly

Q - Quarterly

R - One time request, batch not retained after successful completion

S - Semi-annually

W - Weekly

• In the Debit GL field, enter the general ledger account number that will be debited (Length: 6 numeric).
• In the Credit GL field, enter the general ledger account number that will be credited (Length: 6 numeric).

Click Search to display the recurring journal voucher entries that meet the selection criteria. Click Reset to clear the fields in the Search Criteria group box.

The entries in the Recurring Journal Voucher Entries grid are displayed in numeric order of the debit general ledger account number. The same debit and credit general ledger accounts may appear more than once.

Column Heading	Description
Debit GL	The general ledger account number that will be debited. Length: 6 numeric
Credit GL	The general ledger account number that will be credited. Length: 6 numeric
Freq	The credit union-defined frequency code. The valid values are: A - Annually B - Bi-weekly D - Daily (7 days a week) 5 - Daily (5 days a week) E - Semi-monthly K - One time request, batch retained for future use L - Monthly (Last day of each month) M - Monthly Q - Quarterly R - One time request, batch not retained after successful completion S - Semi-annually W - Weekly Length: 1 alphabetic Keyword: FC
Amount	The amount of the journal voucher entry. Length: 12 numeric including decimal
Description	The description of the journal voucher entry.
Last Posted	The last date that the journal voucher entry was posted.

To add a new journal voucher entry, click the Action down arrow and select Add. Then, enter the general ledger account number, credit union-defined frequency code, amount and description. Click Save to save the new entry

To change a journal voucher entry, click the Action down arrow and select Change. Then, modify the general ledger account number, credit union-defined frequency code, amount and/or description. Click Save to save the updated entry.

To delete a journal voucher entry, click the Action down arrow and select Delete. Then, click Save. You cannot delete an entry on the day the item was posted.

To post a journal voucher entry, click the Effective Date down arrow to select an effective date from the calendar or enter the date in MM/DD/YYYY format. Select the Post check box for the entries you wish to post (Keyword: PS), or click the All button in the grid heading to automatically select the Post check box for every journal voucher entry. Then, click Save. The system posts all entries in the back-office cycle using the Basic Journal Voucher window. If an error message appears on an individual entry, the system will not update any of the entries until the error is corrected. You cannot post an individual entry more than once on the same day.

General Ledger Effects:

• DEBIT XXXXXX General ledger account specified in the Debit GL field for the individual entry
• CREDIT XXXXXX General ledger account specified in the Credit GL field for the individual entry

Related Reports: General Ledger Journal and Trial Balance Reports 280 and 285

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