Post/Reverse Share Draft Exceptions

The Post Share Draft Exceptions window lets you post to a member's account the share drafts previously rejected in the back office process and reported as unposted drafts on the Share Draft Reject Report 450. To access the Post Share Draft Exceptions window, click Share Draft in the Operations menu on the Portico Explorer Bar. On the Share Draft top menu bar, click Post/Reverse Exceptions, then click Post Share Draft Exception.

The Reverse Posted Share Drafts window allows you to reverse an item that was originally paid in the back-office cycle that appears on the Exception Items window. To access the Reverse Posted Share Drafts window, click Share Draft in the Operations menu on the Portico Explorer Bar. On the Share Draft top menu bar, click Post/Reverse Exceptions, then click Reverse Posted Share Draft.

How do I? and Field Help

The steps to post share drafts previously rejected in the back office cycle and reverse share drafts processed in the back office cycle are very similar. On the top menu bar, enter the member number associated with the draft and click the green arrow. The member’s share draft IDs will now be available in the Draft ID drop-down list. Complete the following fields to post or reverse the share draft:

Field	Description
Draft ID	Click the down arrow and select the share type/draft ID combination drafts should post against. The draft identification is MICR coded on all drafts. Each member draft account must have a unique draft ID. The loan draft ID can be the same as a share draft ID. If the loan and share draft ID are the same, then the determination for how the draft will post depends on the serial (check) number. If the serial number is 0-8999, post as share draft. If the serial number is 9000 and above, post as loan draft. The Share Information group box displays the available balance and total balance in the share account.
Effective Date	Select the Effective Date down arrow to select the posting effective date from the pop-up calendar or enter a date in MM/DD/YYYY format. Keyword: ED The effective date used on the Post Share Draft Exceptions window can only be for the current month. The effective date used on the Reverse Posted Share Drafts window can be for the previous month as well as the current month.
General Ledger/Product Code	The general ledger account affected by this transaction. Click the Product Code down arrow and select the product code affected by this transaction. This field only appears on the Post Share Draft Exceptions window. GL Account Length: 6 numeric Keyword: GL or G1
Draft Serial Number/Reverse Draft Serial Number	The serial number of the share draft being posted or reversed. The draft serial number entered appears on the member's statement. Length: 6 numeric Keyword: D1-D6
Draft Amount/Reverse Draft Amount	The amount of the share draft. Length: 14 numeric Keyword: A1-A6
Trace Number	The item processor code that identifies the draft transaction. Trace numbers will print on the member's statements, except when the Print Draft Trace field on the 390 Report Rules is N. Length: 17 numeric Keyword: TN Post Share Draft Exceptions window Keyword: T1-T6
Draft R/T	The route and transit number of the share draft processor. The default is the route and transit number specified in the Processor R/T field on the Credit Union Profile - Shares tab. The Route/Transit field is matched to the suspense GL account defined in the Share Draft section on the Credit Union Profile - Shares tab to ensure the draft item is placed under the correct suspense GL on the Share Draft Exception Items window. Length: 9 numeric Keyword: RT When only one route and transit number exists in the selection list, Portico will automatically set the Draft R/T field to that route and transit number. If more than one route and transit number exists in the selection list, the correct route and transit number must be selected. The Draft R/T field is a required field.
IRD	Indicates if the check is a substitute item. A substitute check is a paper reproduction of the original check. To meet legal requirements it must: Contain an image of the front and back of the original check Bear a legend that states, "This is a legal copy of your check. You can use it the same way you would use the original check." Display a MICR line containing all the information appearing on the MICR line of the original check Conform in paper stock, dimension, and otherwise, with generally applicable industry standards for substitute checks Be suitable for automated processing in the same manner as the original check The valid values are: Blank - Original draft. System default. 2 - Qualified return of the original draft 4 - IRD draft 5 - Qualified return of an IRD draft Keyword: IR Post Share Draft Exceptions window Keyword: I1-I6

Click Add to add the draft item to the grid. You can also enter the draft information directly on the blank lines in grid.

To remove a draft item, select the Remove check box next to the item and click Remove. Click the All button to select all the check boxes. Click the All button again to clear all the check boxes.

Click Submit to post or reverse the items. The Post Share Draft Exceptions window debits the member account and credits the share draft suspense general ledger. The Reverse Posted Share Drafts window credits the member account and debits the share draft suspense general ledger. The system subtracts the number of reversed drafts from the Cleared counter fields on the Shares - Activity tab.

Click Reset to clear the fields and add a new draft item.

Post Share Draft Exceptions General Ledger Effects:

• DEBIT 901XXX Share general ledger account specified on the Share Profiles - Account Information tab
• CREDIT 872200 Share draft suspense general ledger account

Reverse Posted Share Drafts General Ledger Effects: The reversal creates a negative debit or credit amount to the general ledger debit or credit accounts used in the original share draft transaction.

• CREDIT 872200 Share draft suspense general ledger account (Subtracts the share draft amount)
• DEBIT 901XXX Share general ledger account specified on the Share Profiles - Account Information tab.

The accounting entry automatically prompts the system to debit share draft suspense general ledger 872200 and credit the member's account. The statement description displays the message REVERSE SD XXXX (where XXXX is the draft serial number).

Corrections:

• Post Share Draft Exceptions: To reverse the transaction on the same day, use the Reversals - Same-Day Reversals By CAN tab. To reverse an individual item, use the Reverse Posted Share Drafts window. For a prior-day correction, use the Reverse Posted Share Drafts window.
• Reverse Posted Share Drafts: Use the Adjustments – Share Deposit from General Ledger tab to reverse share drafts processed prior to the current day.

Related Reports:

• Financial Transaction Register Report 420
• Share Draft Daily Activity Report 450

Teller Balancing Effects: The teller balancing effects are as follows:

• Adds the transaction amount to the Transfers/JV amount field on the Balancing and Close tab
• Adds one to the Transfers/JV count field on the Balancing and Close tab