ACH Online Posting Setup
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ACH Online Posting allows late arrival ACH non-payroll credit transactions to post the same business day, online. Late arrival ACH non-payroll credit transactions are transactions received after the back office cycle has completed and that have an effective date indicating it should be posted for the current business day.
Non-FRB-transmitted ACH credits may not be posted using ACH Online Posting. Non-payroll ACH credit transactions are defined as ACH credit transactions that process through an ACH table that does not have a payroll number associated with it.
Online payroll posting also lets you post deductions for late ACH and exception payrolls. Portico will automatically post the credit to the specified share type and place a temporary hold for the total amount of the distributions.
As ACH files are received throughout the day, Portico will add the late arrival ACH credit transactions that have an effective date prior to or equal to the current business day to a file, which will be processed online. Portico initiates a Post ACH Online Exceptions window for each ACH credit transaction. The Post ACH Online Exceptions window performs the following:
- Updates the ACH History Inquiry dialog box
- Updates the direct deposit flag, last deposit date, and ACH credit counters on the member’s Account Information - ACH tab.
- Posts the member’s ACH credit online.
If the credit cannot be posted online, Portico attempts to post the credit in the next back-office cycle. Credits posted online will have an asterisk (*) after the member number on the ACH System Posting/Exception Report 170. You can monitor online posting using the Online Batches window. No changes occur in ACH daily balancing.
Using the credit union’s ACH Online Posting questionnaire, Portico Services will complete the following fields in the ACH/Payroll section on the Credit Union Profile – ACH/Payroll tab as indicated.
| Field/Check Box | Description |
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Post ACH Credits On-line |
If selected, the credit union can use ACH Online Posting. If the ACH item is a credit item and the effective date of the item is the current date, the item will post online. Otherwise, the ACH item will post in the back-office cycle. With ACH Online Posting, Portico posts incoming ACH credits online daily at 5:30 AM, 8:30 AM, 9:30 AM, 10:30 AM, 11:30 AM, 12:30 PM, 1:30 PM, 2:30 PM, 3:30 PM, 4:30 PM, 5:30 PM, 6:30 PM, 7:30 PM, and 8:30 PM Central. Note: ACH Online posting will take effect one day after the check box is selected. This is a branch-level field. |
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Teller ID |
The $teller to be used for ACH online posting. The teller ID must be open on the system to post the ACH online credits. |
For Expanded Teller Administration users, your credit union will specify the two-digit product code associated with the ACH clearing general ledger account in the Clearing Product Code field on the ACH Processing Options window for customers who support Teller Administration Level 3.
If the product code will not be applicable to all ACH tables, use the credit union’s ACH Online Posting questionnaire to specify the originating financial institution (OFI), the company identification (COID) and the ACH clearing product code associated with each table.
Credit Union Setup
Complete the following fields on the $Teller Service window as indicated.
| In this field/check box… | Enter the following… |
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Station ID |
NTWKTERM |
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Network Teller |
Do not select the check box. |
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Auto Close |
Month end only, no JV moves |
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Terminal Type |
L - Online ATM activity from CNS |
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Printer ID |
If you have an audit printer, enter your audit printer network printer. Otherwise, leave blank and select the Do Not Print Audit Messages check box. |
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Debit BIN |
Leave blank |
A $teller is required to post the ACH online credits. We recommend that the auto open/close feature be set up for the $teller. A previously existing $teller can be used, but we recommend that this $teller only be used for ACH Online Posting. If the designated teller is closed, the ACH online credits will not post. The auto close/open time should be set to 5:30 A.M. to ensure the teller is open before the first ACH file is processed.
ACH credits/deposits will be posted online 12 times per day Monday through Friday at 5:30 AM, 8:30 AM, 9:30 AM, 10:30 AM, 11:30 AM, 12:30 PM, 1:30 PM, 2:30 PM, 3:30 PM, 4:30 PM, 5:30 PM, and 6:30 PM Central. Plus, on Saturdays and Sundays, ACH credits/deposits will be posted online at 7:30 AM Central.
Setup Checklist
The following checklist contains the required steps for setting up ACH Online Posting:
| Task | Responsibility |
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Using the Teller Information window, create the $teller in branch 000. Press the space bar to blank out the override code and override authority fields. In the Reversal Processing Options group box, set all the fields to Y - Any. |
Credit Union |
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Using the Tellers window, check the teller list. |
Credit Union/Portico |
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Using the Open tab, open the teller. |
Credit Union |
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Set up the autoclose for the $teller on the $Teller Service window |
Credit Union |
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Create the autoclose DC20 Transaction for the $teller using 5:30 AM CST daily. This by zone. Clear the screen to sign back into the credit union. |
Portico |
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Using the ACH Processing Options window, check the ACH control table for the clearing product code and suspense product code. Refer to the Product Codes window for a list of codes and GLs. Use the Product Code Information window if necessary. |
Credit Union |
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On the Credit Union Profile – ACH/Payroll tab, select the Post ACH Credits On-line check box and enter the $teller. |
Portico |
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Using the Online Batches window, monitor online posting throughout the day. Be sure to add the 46A and APD Transactions to the correct Teller Security group. |
Credit Union |