Shares

Related Topics

The Shares tab lists the credit union’s share and share draft processing options. Use the following links to learn more about the options in each section of the Shares tab:

To access the Credit Union Profile - Shares tab, under Administration on the Portico Explorer Bar, click Profiles. On the Profiles top menu bar, click System, then click Credit Union. The Credit Union Profile window appears. Click the Shares tab.

Credit Union Profile - Shares

How do I? and Field Help

The following fields and check boxes appear in the Share Draft section on the Shares tab:

Field/Check Box Description
Supported If selected, share draft processing is supported by the credit union. The 450 Report is generated during share draft processing. (Portico Host: 902 Transaction - SUPPORT field)
Returns/Return Code

If selected, the system will automatically transmit the specified share draft return items to the share draft processor through File Exchange (XROADS). If your credit union does not transmit returns through File Exchange (XROADS), selecting this check box will allow you to charge return fees and produce notices using the Share Draft Exception Items window.

(Portico Host: 902 Transaction - RETURNS field)

Indicates the default return or a non-return code that will appear in the Return Code field on the Share Draft Exception Items window. The return code indicates to the item processor the reason you are returning the share draft. The non-return code generates fees and notices on a share draft that the system does not return. The valid return codes are:

Blank - Do not return. The system will not return the draft, assess a fee, or produce a notice. System default.

08 - Uncollected funds

11 - Insufficient funds. The item processor will not resend the draft.

12 - Restraining order

13 - Garnished account

27 - Fraudulent Funds

35 - Forged Signature

51 - Insufficient funds

54 - Stop pay

55 - No account at credit union

56 - Closed account

58 - Referred to maker (Not valid for Travelers. Southwest Corp users must use code 08 for uncollected funds.)

59 - Request one photocopy (Chase and California Travelers)

60 - Advance notice stop pay (California Travelers) or fraud/forgery item (Southwest Corp)

The valid non-return codes are:

80 - Statement Message is FEE NEGATIVE DRAFT. The online history code is RN.

81 - Statement Message is FEE UNCOLLECTED FUNDS, followed by the share draft serial number. The online history code is UF.

82 - Statement Message is FEE MISC NON-RETURN, followed by the share draft serial number. The online history code is MI.

83 - Statement Message is FEE COURTSY PAY, followed by the share draft serial number. The online history code is NC.

The system-defined statement messages can be changed by using the Notice Messages window and message detail E.

When processing the entire exception items file on the Share Draft Exception Items window, Portico will use the return/non-return code defined in the Return Code field on the Credit Union Profile – Shares tab as the default return code with the following exceptions:

  • Stop Pay Exception Codes 98 and 99 will default to stop pay return code 54.
  • Exception code is A1 will default to the return code from New Return Item window.
  • Uncollected Funds Exception Codes A2 and A5 will default to uncollected funds non-return code 81.
  • Courtesy Pay Exception Codes CP, CO, CU, and CA will default to courtesy pay non-return code 83.
  • AM Cycle Exception Code A3 will default to the code defined in the Repost/Return Code field on the Credit Union Profile – Shares tab.

(Portico Host: 902 Transaction - RTN CDE field)
Stop Payments If selected, the credit union uses the Share Draft Stop Pays dialog box. The weekly 449 Report lists additions, deletions, and purges to the stop pay file. (Portico Host: 902 Transaction - STOP field)
Fees No longer used. (Portico Host: 902 Transaction - FEES field)
Allow Negative Balance Posting

If selected, share draft accounts are allowed to fall below a zero balance. The system checks this field when posting drafts. All share draft items will post regardless of the share draft balance. No balance limit can be specified. To specify a negative balance limit, use the Courtesy Pay share draft posting option. This check box cannot be selected, if the Supported check box is selected in the Uncollected Funds section or the Processing Option field is Y or X in the Courtesy Pay section.

(Portico Host: 902 Transaction - NEG BAL field)
Mod 10 Ck Digit

If selected, Mod 10 is used when calculating the share draft ID check digit on the Shares - Draft Info tab.

To determine the check digit for a specific draft ID, Portico will multiply every digit of the share draft ID by 1 or 2, beginning with a 1 under the first digit of the draft ID. The draft ID will be 10 or 16 digits long (not counting the to-be-determined" check digit). If the draft ID is less than 10 or 16 digits, the remaining spaces will be filled with zeroes. In this example, the draft is 8675309 and the credit union has chosen to use 10 digit draft IDs so the remaining spaces will be filled with zeroes.

0 0 0 8 6 7 5 3 0 9  
1 2 1 2 1 2 1 2 1 2  
0+ 0+ 0+ 1+6+ 6+ 1+4+ 5+ 6+ 0+ 1+8 = 38

If the product of the multiplied numbers is a two digit number, Portico will add the two digits together with the rest of the digits. For example, 9 x 2 = 18, add 1 + 8 to equal 9.

If a value does not exist in the Ck Digit Constant field... Portico will add the resulting digits, and take the difference between the sum of the above calculation and the next highest multiple of ten. This will result in the check digit assigned to the share draft account. For example, 40 - 38 = 2. The share draft ID will be 86753092.

If a value does exist in the Ck Digit Constant field... Portico will add the check digit constant to the total digits. For example, 38 + 11 = 49. Then, take the difference between the sum and the next highest multiple of ten. For example, 50- 49 = 1. This will result in the check digit assigned to the share draft account. The share draft ID will be 86753091.

(Portico Host: 902 Transaction - MOD 10 field)
Uses 17 Digit Draft IDs

If selected, your credit union may enter share and loan draft IDs up to 17 digits long. If not selected, the standard draft ID length of up to 11 digits will be used. The system default is not selected. (Portico Host: 902 Transaction - 17 DIGIT DFT ID field)

Reporting Analytics: SD Expanded ID Ind (All Header Processing Rules subject in the Credit Union Rules\All Credit Union Rules folder)
Ck Digit Constant

The constant used in the Mod 10 share draft check digit calculation. The check digit constant is optional. You can use the Mod 10 share draft check digit calculation with or without a check digit constant. The constant is derived from the bank CUID.

To determine the check digit to be used in the Mod 10 calculation, multiply each digit of the bank CUID by 1 or 2, beginning with a 2 under the first digit of the bank CUID. For example, CUID 12345.

1 2 3 4 5  
2 1 2 1 2  
2+ 2+ 6+ 4+ 1+0 = 11

If the product of the multiplied numbers is a two digit number, add the two digits together with the rest of the digits. For example, 5 x 2 = 10, add 1 + 0 to equal 1. The constant derived from the bank CUID (in this example, 11) should be entered in the Ck Digit Constant field.

(Portico Host: 902 Transaction - CNSTANT field)
Reset PTD Counter

Indicates when the Period-to-Date Drafts Cleared field on the is reset to zero. The valid options are:

M - Monthly. System default.

Q - Quarterly

S - Semi-annually

A - Annually

X - Reset counter when fee is charged

(Portico Host: 902 Transaction - SET CTR field)
NSF Counter Frequency

The number of days the system will include non-sufficient and non-sufficient returned drafts information on the Shares - Activity tab. Portico recommends using 90 days. The selected number of days will appear as the heading on the Shares - Activity tab for the column that appears between the Month To Date and 12 Month columns. For example, if 060 days appears in this field, the heading 60 Days will appear on the Shares - Activity tab . The system will display the number of non-sufficient and non-sufficient returned drafts the member has had for the last 60 days. The maximum number of days allowed is 730 (2 years), and the system default is zero (0) days.

Length: 3 numeric

(Portico Host: 902 Transaction - NSF CTR FREQ field)
NSF Counters

Indicates if the system will count non-sufficient drafts and non-sufficient returned drafts per item or per day. The number of non-sufficient drafts and non-sufficient returned drafts will appear on the Shares - Activity tab. The valid options are:

D - Count all non-sufficient drafts in one processing cycle as one item. Count all non-sufficient returned drafts in one processing cycle as one item. When the Repost field is D or Y, the PM processing cycle and the AM processing (re-post) cycle is considered one processing cycle.

I - Count each non-sufficient draft and each non-sufficient returned draft separately. Recommended.

N - Not supported. System default.

Note: If this field does not specify D or I, the system will display all blanks in the fields on the Shares - Activity tabs.

(Portico Host: 902 Transaction - S/D COUNTERS field 1)
Repost/Return Code

Indicates if the credit union wishes to attempt to re-post share drafts, which rejected due to insufficient funds, in the AM pass of the back-office cycle. The valid options are:

N - Do not attempt to re-post. System default.

Y - Try to re-post in the AM pass. Do not display posted items on the Share Draft Exception Items window. The exception items will appear in the Re-Posted Drafts section on the Share Draft Daily Activity Report 450.

D - Try to re-post in the AM pass. Display the posted items on the Share Draft Exception Items window. If the draft successfully posts in the AM pass, exception code A3 will appear on the Share Draft Exception Items window and the return code will be initialized to the value in the Report Return Code field. The exception items will appear in the Rejected/Adjusted Drafts section on the Share Draft Daily Activity Report 450.

(Portico Host: 902 Transaction - RE-POST field)

Indicates the default non-return code to be placed in the Return Code field on the Share Draft Exception Items window when the transaction successfully posted in the AM pass of the back-office cycle. Exception code A3 will appear on the Share Draft Exception Items window when the draft successfully posted in the AM pass of the back-office cycle. The valid values are:

80 - Statement Message is FEE NEGATIVE DRAFT. The online history code is RN. The Repost field must be D.

81 - Statement Message is FEE UNCOLLECTED FUNDS, followed by the share draft serial number. The online history code is UF. The Repost field must be D.

82 - Statement Message is FEE MISC NON-RETURN, followed by the share draft serial number. The online history code is MI. The Repost field must be D.

83 - Statement Message is FEE COURTSY PAY, followed by the share draft serial number. The online history code is NC. The Repost field must be D.

(Portico Host: 902 Transaction - CDE field)
Processing Order

Indicates if the credit union wishes to sort share drafts for the same day by ascending serial number by descending amount order(highest to lowest amount), or by ascending amount order(lowest to highest amount). The valid options are:

S - Serial Number order. System default.

D - Descending (highest to lowest) amount order.

A - Ascending (lowest to highest) amount order.

(Portico Host: 902 Transaction - DRAFT ORDER field)
On Us Check Processing

Indicates how to process on-us checks. The valid values are:

O - OnUs Checks Cleared at Teller Counter. System default.

C - OnUs Check Funds placed on Hold. The credit union does not clear on-us checks in the teller line. On-us check funds are verified and placed on hold based on the value in the Days field. The hold is released by matching the serial numbers during the check clearing process or when the check hold date has expired, whichever occurs first.

Keyword: SH

(Portico Host: 902 Transaction - ON US CHECK HOLD field)

Reporting Analytics: On-Us Check Hold (All Header Processing Rules subject in the Credit Union Rules\All Credit Union Rules folder)
On Us Check Processing Days

The number of business days (01 – 99) used to calculate the check hold expiration date.

(Portico Host: 902 Transaction - ON US CHECK HOLD DAYS field)

Reporting Analytics: On-Us Hold Days (All Header Processing Rules subject in the Credit Union Rules\All Credit Union Rules folder)
Assign ID Using

Indicates if the draft ID will be automatically assigned and the method that will be used to assign the ID. The valid options are:

N – Not Supported. System default.

I – Increment. Portico will automatically assign the share draft ID using the Begin ID field and End ID field assignments. The Increment field will determine the Next ID field.

R – Random. Portico will automatically assign the share draft ID using the Begin ID field and End ID field, but will randomly assign the share draft ID based on a number between 1 and the value in the Increment field. This value will be added to the value in the Next ID field.

M – Member Number. Portico will automatically assign the member number as the share draft ID.

If the Assign ID Using field is I – Increment or R – Random, you must specify values for the Begin ID field, End ID field and Increment field.

Portico will verify that the auto assigned share draft ID is not currently used by another member. If your credit union selected the Member Number option and the share draft ID is currently being used, the system message ‘Shr/loan draft ID xref record already exists’ will appear and you must manually enter the share draft ID. If your credit union selected the Increment or Random option and the share draft ID is currently being used, Portico will automatically calculate the next draft ID available.

(Portico Host: 902 Transaction - AUTO ID field)

Reporting Analytics: Draft ID Auto Assign (All Header Processing Rules query subject in the Credit Union Rules\All Credit Union Rules folder)
Begin ID

The beginning draft ID in the range. Valid values for each field are 10 numeric (9 numeric if using check digit calculation) or 17 numeric if the Uses 17 Digit Draft IDs check box is selected (16 numeric if using check digit calculation). If your credit union uses the check digit calculation (Mod 10 Ck Digit check box is selected), Portico will add up to the first 9 digits or 16 digits of the draft ID and calculate the last digit using the check digit calculation formula used today.

(Portico Host: 902 Transaction - BEGINNING SD ID field)

Reporting Analytics: Draft ID Begin (All Header Processing Rules query subject in the Credit Union Rules\All Credit Union Rules folder)
End ID

The last draft ID in the range. Valid values for each field are 10 numeric (9 numeric if using check digit calculation) or 17 numeric if the Uses 17 Digit Draft IDs check box is selected (16 numeric if using check digit calculation). If your credit union uses the check digit calculation (Mod 10 Ck Digit check box is selected), Portico will add up to the first 9 digits or 16 digits of the draft ID and calculate the last digit using the check digit calculation formula used today.

(Portico Host: 902 Transaction - ENDING SD ID field)

Reporting Analytics: Draft ID End (All Header Processing Rules query subject in the Credit Union Rules\All Credit Union Rules folder)
Next ID

The next draft ID that will be assigned.

(Portico Host: 902 Transaction - NEXT SD ID field)

Reporting Analytics: Draft ID Next (All Header Processing Rules query subject in the Credit Union Rules\All Credit Union Rules folder)
Increment ID

The increment that will be used to determine the next share draft ID to be assigned. Valid values are 1 to 1000.

If the Assign ID Using field is R – Random, Portico will use a system-generated random number as the increment value for the next share draft ID. This option will generate a random number between 1 and the value in the Increment field. This value will be added to the value in the Next ID field when a new share draft is added.

(Portico Host: 902 Transaction - INC field)

Reporting Analytics: Draft ID Increment (All Header Processing Rules query subject in the Credit Union Rules\All Credit Union Rules folder)
Back Office (O01)

The notice print option for the Share Draft Overdraft Protection Notices Report 455 (O01). The valid values for this field are:

B – Print in the back-office cycle

N – Do not print

(Portico Host: 902 Transaction - BO\SD(O01) field)
Over the Counter (OSD)

The notice print option for the Online S/D Overdraft Notices Report 271 (OEF). The valid values for this field are:

B – Print in the back-office cycle

N – Do not print

(Portico Host: 902 Transaction - OL\271(OSD) field)
Processor R/T

The routing and transit number of the credit union’s share draft processor.

(Portico Help Desk: Shr Dft R/Ts tab)

Reporting Analytics: SD PAYTHRU RT 1 - SD PAYTHRU RT 20 (CU Route and Transit Rules subject in the Credit Union Rules\All Credit Union Rules folder)
Bank CUID

The identification number assigned and used by the share draft processor to identify the credit union.

(Portico Help Desk: Shr Dft R/Ts tab)

Reporting Analytics: SD CU RT 1 - SD CU RT 20 (CU Route and Transit Rules subject in the Credit Union Rules\All Credit Union Rules folder)
Liability GL

The liability GL account associated with the share draft R/T and bank CUID combination.

(Portico Help Desk: Shr Dft R/Ts tab)

Reporting Analytics: SD LIAB GL 1 - SD LIAB GL 20 (CU Route and Transit Rules subject in the Credit Union Rules\All Credit Union Rules folder)
Suspense GL

The suspense GL account associated with the share draft R/T and bank CUID combination. The suspense general ledger numbers are in the range of 872200 through 872219.

(Portico Help Desk: Shr Dft R/Ts tab)

Reporting Analytics: SD SUSP GL 1 - SD SUSP GL 20 (CU Route and Transit Rules subject in the Credit Union Rules\All Credit Union Rules folder)
Auto Return

If selected, the share draft processor specified in the Bank CUID field accepts automatic share draft returns.

(Portico Help Desk: Shr Dft R/Ts tab)

Reporting Analytics: SD PAYTHRU1 RET - SD PAYTHRU20 RET (CU Route and Transit Rules subject in the Credit Union Rules\All Credit Union Rules folder)

Credit Union Profile - Shares

The following fields and check boxes appear in the Shares section on the Shares tab:

Field/Check Box Description
Average Balance

If selected, the member's average daily balance by share type will display, regardless of the dividend method, on the Shares - Activity tab. The Miscellaneous Reports Report 018, generated upon conversion, contains the share types to be included/excluded.

(Portico Host: 902 Transaction - AVG BAL field)
Reset Counter

Indicates when the period-to-date share withdrawal counter is reset. This reset field determines the time period. The valid options are:

M - Monthly

Q - Quarterly

S - Semi-annually

A - Annually

X - Reset counter when fee is charged

(Portico Host: 902 Transaction - COUNTER field)
Withdrawal Fee

The fee assessed on share withdrawals once the member exceeds the number of withdrawals allowed. The Withdrawals per Month field on the Share Profiles - Account Information tab specifies the number of withdrawals allowed. The number of withdrawals made during the period by the member appear in the Period-to-Date Withdrawals field on the Shares - Activity tab. The Reset Counter field specifies when the system resets the counter. Not applicable with Teller Administration. A valid fee amount can be 0 through 999.99.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this branch-level field. Branch-level fields are indicated by blue font and can be modified for an individual branch or for all branches. Displaying the Credit Union Profile window for branch 000 will reveal a Change All Branches check box that can be used to update the fields for all your credit union branches. The Change All Branches check box will not appear if you are viewing the Credit Union Profile window for a branch other than branch 000. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric including decimal

(Portico Host: 902 Transaction - W/D FEE field)
Fee GL Account

The general ledger account credited for share withdrawal fees. Not applicable with Teller Administration.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this branch-level field. Branch-level fields are indicated by blue font and can be modified for an individual branch or for all branches. Displaying the Credit Union Profile window for branch 000 will reveal a Change All Branches check box that can be used to update the fields for all your credit union branches. The Change All Branches check box will not appear if you are viewing the Credit Union Profile window for a branch other than branch 000. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric

(Portico Host: 902 Transaction - FEES GL field)

The following fields and check boxes appear in the IRA section on the Shares tab:

Field/Check Box Description
Require Deposit Codes

If selected, Portico requires input of IRA deposit codes on transactions. If not selected, the IRA deposit code will default to C (Current Year). System default.

(Portico Host: 904 Transaction - REQ CODES field)
IRAdirect express

If selected, the credit union uses IRAdirect express to process new IRAs and HSAs, withdrawals, and contributions.

(Portico Host: 908 Transaction - IRA DIRECT field)
Misc Description 1

The customized description displayed on the IRAs tab.

Length: 9 alphabetic

(Portico Host: 904 Transaction - MISC1 DESC field)
Misc Description 2

The customized description displayed on the IRAs tab.

Length: 9 alphabetic

(Portico Host: 904 Transaction - MISC2 DESC field)
Calculate Federal

If selected, Portico should automatically calculate IRA federal withholding on IRA distributions. The with holding amount is a percentage of the withdrawal amount. The default percentage is 10%. You can specify a percentage greater than 10% or a flat amount on the IRA Profile dialog box. To automatically calculate federal withholding, this check box must be selected, and the Federal Withholding check box must be selected on the IRA Profile dialog box.

(Portico Host: 904 Transaction - CALC FEDWH field)
Calculate State

The percentage used to automatically calculate the state withholding on IRA distributions. The default is 00.00 (0%), which indicates no automatic calculation.

Length: 5 numeric including decimal

(Portico Host: 904 Transaction - CALC ST WH field)
Federal GL Account

The general ledger account number that will be credited for the IRA federal withholding amount.

Length: 6 numeric

Keyword: GL

(Portico Host: 904 Transaction - FED WH GL field)
State GL Account

The general ledger account number that will be credited for the IRA state withholding amount. This is a branch-level field.

Length: 6 numeric

Keyword: GL

(Portico Host: 904 Transaction - ST WH GL field)

The following fields and check boxes appear in the Certificates section on the Shares tab:

Field/Check Box Description
Supported

If selected, the credit union supports certificate of deposit processing.

(Portico Host: 904 Transaction - SUPPORT field)
Display Date

Indicates whether Portico should display the certificate's available date or maturity date on the Account Listing grid. The valid options are:

A - Display the available date. The available date is the date on which the certificate funds are actually available to the member. Portico calculates the available date by adding one to the certificate's maturity date. For example, the maturity date is October 20. The available date is October 21 (20 + 1).

M - Display the maturity date. This is the date that appears in the Maturity Date field on the Certificates – General tab for the certificate.

(Portico Host: 905 Transaction - CD A\M DT field)
Print Form

Indicates whether the credit union prints a certificate purchase form. The valid options are:

N - Credit union does not print a certificate purchase form.

A - Credit union prints a certificate purchase form. The Payment Option field on the Certificate Purchase dialog box or Certificates – General tab must specify one of the following values: Back to certificate, Lowest numbered share, Dividend by Check, Lowest Share, interest payment account 01, 02, 75, 76, 77, or 81.

B - Credit union prints a certificate purchase form (Style B). All valid interest payment codes or interest payment accounts are allowed.

The certificate purchase form prints on the printer specified in the Certificate field on the Print Profile dialog box. You can order Certificate forms through your forms vendor. Portico recommends using Moore Business Forms.

This is a branch-level field.

(Portico Host: 904 Transaction - CD DOC field)
Print Certificate Number

If selected, Portico prints the certificate number on the certificate purchase form. The Print Form field must specify A or B. This is a branch-level field.

(Portico Host: 904 Transaction - PRT NBR field)
Term

Indicates how Portico will print the certificate term on the certificate purchase form. The valid options are:

O - Print the certificate term in months or days on the certificate document. All terms greater than 182 days will print in whole months.

D - Print the certificate term in days only on the certificate document. Any term greater than 9,999 days will print in whole months.

M - Print the certificate term in whole months only on the certificate document.

B - Print the certificate term in both whole months and days on the certificate document. Any term greater than 9,999 days will print in whole months only.

N - This option is not supported. System default.

The Print Form field must specify an option other than N if you select option O, D, M, or B. This is a branch-level field.

(Portico Host: 904 Transaction - TERM field)

Credit Union Profile - Shares

The following fields and check boxes appear in the Courtesy Pay section on the Shares tab:

Field/Check Box Description
Processing Option

Indicates if the credit union provides Courtesy Pay to its members. Courtesy Pay allows you to automatically post share draft items to a share draft account up to a credit union-defined negative available balance limit. The valid values are:

N - The credit union does not offer Courtesy Pay. System default.

Y - Courtesy Pay is available to all members. The negative available balance limit is specified on the Share Profiles - Courtesy Pay tab and Shares - Draft Info tab.

X - Courtesy Pay is available to all members except new members. Courtesy Pay will automatically be setup for new members, but will not be available until the new member period has expired. The negative available balance limit is specified on the Share Profiles - Courtesy Pay tab and Shares - Draft Info tab. The exception period for new members is specified in the New Account Period field. The system compares the value of the New Account Period field with the date in the Date Joined field on the Contact Information tab to determine whether a member is considered new.

Note: This field must be N if the Allow Negative Balance Posting check box is selected.

(Portico Host: 908 Transaction - CP SUPPORT field)
New Account Open

Indicates if you wish to base the new account eligibility period for Courtesy Pay on the Date Joined field on the Contact Information tab or the Opened field in the Dates group box on the Shares - General tab. The valid values are:

J - Date Joined. The system compares the value of the New Account Period field with the Date Joined field on the Contact Information tab to determine whether a member is considered new. Courtesy Pay will not be available until the new member period has expired.

S - Share Option. The system compares the value of the New Account Period field with the date in the Opened field in the Dates group box on the Shares - General tab to determine whether a share draft is considered new. Courtesy Pay will not be available until the new share account period has expired.

N - Not Used. System default.

Keyword: NA

(Portico Host: 908 Transaction - NA OPN field)
New Account Period

The number of calendar days up to 999 that the system will consider as the new account period for Courtesy Pay. The period can be calculated from either the Date Joined field on the Contact Information tab or the Opened field in the Dates group box on the Shares - General tab. Courtesy Pay will not be available until the new member or new share account period has expired.

Length: 3 numeric

Keyword: NP

(Portico Host: 908 Transaction - NA PER field)
Extended

If selected, the credit union can use the additional Courtesy Pay Options.

(Portico Host: 908 Transaction - CP EXTENDED field)
Online Posting

If selected, Courtesy Pay funds can be used to post share withdrawal transactions completed at the teller line. The Return/Non-return Fees check box must be selected on the Share Profiles - Account Information tab.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 908 Transaction - ONLINE OPT field)
Online Fee

The default fee amount assessed for withdrawal transactions posted using Courtesy Pay funds via the teller-line. Valid values are 0 through 999.99.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this credit union-level field. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric including decimal

(Portico Host: 908 Transaction - ONLINE FEE field)
Online Fee G/L

The general ledger account that will receive any Online Courtesy Pay fees assessed.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this credit union-level field. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric

(Portico Host: 908 Transaction - ONLINE FEE G\L field)
EFT ATM

If selected, Courtesy Pay funds can be used to post ATM transactions. The Courtesy Pay negative available balance limit is specified on the Share Profiles - Courtesy Pay tab and Shares - Draft Info tab. The Processing Option field must be Y or X.

(Portico Host: 908 Transaction - CP EFT field 1)
EFT Debit

If selected, Courtesy Pay funds can be used to post Debit Card transactions. The Courtesy Pay negative available balance limit is specified on the Share Profiles - Courtesy Pay tab and Shares - Draft Info tab. The Processing Option field must be Y or X.

(Portico Host: 908 Transaction - CP EFT field 2)
EFT Bill Pay

If selected, Courtesy Pay funds can be used to post Bill Pay transactions. The Courtesy Pay negative available balance limit is specified on the Share Profiles - Courtesy Pay tab and Shares - Draft Info tab. The Processing Option field must be Y or X.

(Portico Host: 908 Transaction - CP EFT field 3)
EFT Online Banking

Reserved for future development.

(Portico Host: 908 Transaction - CP EFT field 4)
EFT Audio

Reserved for future development.

(Portico Host: 908 Transaction - CP EFT field 5)
EFT Fee

The fee charged when Courtesy Pay overdrafting occurs from an EFT device. Valid values are 0 through 999.99. This is a branch-level field.

Length: 6 numeric including decimal

(Portico Host: 908 Transaction - CP EFT FEE field)
EFT GL Account

The general ledger account that the system will credit for Courtesy Pay EFT fees. This is a branch-level field.

Length: 6 numeric

(Portico Host: 908 Transaction - CP EFT G\L field)
Delinquent Loan

If selected, Portico will consider the member's delinquent loans when allowing Courtesy Pay. If a member has delinquent loans and Courtesy Pay, the member will not be able to use any available Courtesy Pay funds remaining in their account until the loans become current.

If not selected and the member has delinquent loans and Courtesy Pay, the member will be still be able to use any Courtesy Pay funds available. System default.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 908 Transaction - DELINQUENT field)
Grace Days

The number of grace days allowed for a loan that goes delinquent which excludes an account from being eligible for accessing Courtesy Pay funds. If a member on Courtesy Pay has a loan that becomes delinquent, that member will not be able to access those funds when the number of days past the next payment due date exceeds this number. The Grace field is valid for loans with Delinquency Method D calculations if the loan due date is in the past. For online Courtesy Pay, the Share Withdrawals field in the Delinquency Options section on the Credit Union Profile - Loans tab indicates the system requires an override teller ID on share withdrawals for members with delinquent loans. The Delinquent check box must be selected to use the Grace field. However, you can leave the Grace field blank to disqualify a member from using their Courtesy Pay funds because they have a delinquent loan even though it has only been delinquent 1 day. Valid values are 0 through 999.

Length: 3 numeric

(Portico Host: 908 Transaction - CP DELQ GRACE field)
Delinquent Credit Card

If selected, Portico will identify your credit card processor and determine if the credit card is delinquent before authorizing the use of Courtesy Pay funds. If a member has a delinquent credit card, Courtesy Pay funds will not be used to authorize debit/ATM transactions or cover share draft and ACH transactions until the credit card becomes current.

  • If your credit card processor is P-CPS, S-CSC, or E-FIS, Portico will review the due date and the payment amount:
    • When due date is less than the current process date and payment amount is greater than .00, then the credit card is delinquent.
    • When due date is less than the current process date, but the payment amount is 0.00, the credit card is considered current.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 908 Transaction - CP DELQ CC field)

Reporting Analytics: Delq CC for CP (All Header Processing Rules subject in the Credit Union Rules\All Credit Union Rules folder)
Delinquent Mortgage Loan

If selected, Portico will determine if the vendor mortgage loan is delinquent before authorizing the use of Courtesy Pay funds. The Loan is Delinquent indicator will appear on the Transactions - Vendor Credit Card, Mortgage & Education Payments tab, Loan Maintenance and Inquiry dialog box, the Loans tab, and the Overdraft Protection dialog box.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 908 Transaction - CP DELQ ML field)

Reporting Analytics: Delq Mtg for CP (All Header Processing Rules subject in the Credit Union Rules\All Credit Union Rules folder)
Consider Invalid Address

If selected, Portico will identify the active address, and then review the Address is Invalid check box on the Contact Information tab to determine if the member has an invalid address. . The Invalid Address indicator will appear in the Courtesy Pay group box on the Shares – Draft Info tab to notify you that the member’s address is invalid and Portico will not use Courtesy Pay funds to post ACH, share draft, ATM, debit card or Online Banking withdrawals, or to authorize debit card withdrawals. Courtesy Pay can be used for withdrawals completed at the teller line with a teller override when the member’s address is invalid if the Courtesy Pay available amount is sufficient to cover the withdrawal.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 908 Transaction - CP INVALID ADDRESS field)

Reporting Analytics: Invalid Address for CP (All Header Processing Rules subject in the Credit Union Rules\All Credit Union Rules folder)
EFT (OCP/OUE)

The notice print option for EFT items posted using the Courtesy Pay available balance or uncollected funds generated using the EFT Courtesy Pay Notices Report 273 (OCP/OUE). The valid values for this field are:

B – Print in back-office cycle

N – Do not print

O – Print online

L – Print laser

(Portico Host: 902 Transaction - CP\UF EFT(273) field)
EFT Notice Default

The default selection for the NTC check box on the Exceptions window for EFT items posted using the Courtesy Pay available balance or uncollected funds. If this field is Y – Print Notices, the NTC check box will automatically be selected. If this field is N – Do not print, the NTC check box will not be selected.

(Portico Host: 902 Transaction - NTC DEFAULT field)
Over the Counter (OCO/OUN)

The notice print option for EFT items posted over the counter using the Courtesy Pay available balance or uncollected funds generated using the EFT Courtesy Pay Notices Report 273 (OCO/OUN). The valid values for this field are:

B – Print in back-office cycle

N – Do not print

(Portico Host: 902 Transaction - CP\UF OTC(273) field)
Credit Union Profile - Shares

The following fields and check boxes appear in the Uncollected Funds section on the Shares tab:

Field/Check Box Description
Back Office

If selected, the system will pay drafts against uncollected funds for all members. Items paid using uncollected funds will appear on the Share Draft Exception Items window with a return code of 81 and an exception code of A2 or A5 after global action is taken. At least one of the following fields must be Y or X: Include Check Holds, Include ACH Pending, or Include Debit Holds.

This check box cannot be selected if the Allow Negative Balance Posting check box is selected.

(Portico Host: 908 Transaction - UNCOLL field)
Online

If selected, uncollected funds can be used to complete share draft withdrawals online.

At least one of the following fields must be Y or X: Include Check Holds, Include ACH Pending, or Include Debit Holds.

This check box cannot be selected if the Allow Negative Balance Posting check box is selected.

(Portico Host: 908 Transaction - UNCOLLECTED FUNDS O/L field)
EFT

If selected, uncollected funds can be used to complete EFT share draft withdrawals. EFT transactions include ATM, debit card, online banking, Bill Pay and Audio Response.

At least one of the following fields must be Y or X: Include Check Holds, Include ACH Pending, or Include Debit Holds.

This check box cannot be selected if the Allow Negative Balance Posting check box is selected.

(Portico Host: 908 Transaction - UNCOLLECTED FUNDS EFT field)
Include Check Holds

Indicates if check holds should be considered when calculating the available balance against uncollected funds when paying drafts against uncollected funds in the back-office cycle, online, and in EFT transaction. EFT transactions include ATM, debit card, online banking, Bill Pay and Audio Response. The valid values are:

Y - Yes, check holds are considered part of uncollected funds for all members.

X - Yes, check holds are considered part of uncollected funds for all but new members.

N - No, check holds are not considered part of uncollected funds for all members. System default.

Only check holds placed against the share draft account will be taken into consideration for uncollected funds. These are check holds that have been put on the system using a local, exception, or immediate hold. Other types of holds will not be taken into consideration for uncollected funds.

This field must be N if the Allow Negative Balance Posting check box is selected.

(Portico Host: 908 Transaction - CHECK HOLD field)
Include ACH Pending

Indicates if ACH Pending funds should be considered as uncollected funds when paying drafts against uncollected funds in the back-office cycle, online, and in EFT transaction. EFT transactions include ATM, debit card, online banking, Bill Pay and Audio Response. The valid values are:

Y - Yes, ACH Pending funds are considered part of uncollected funds for all members.

X - Yes, ACH Pending funds are considered part of uncollected funds for all but new members.

N - No, ACH Pending funds are not considered part of uncollected funds for all members. System default.

Note: If the Include ACH Pending field is Y or X, the Display ACH Pending field on the Credit Union Profile - ACH/Payroll tab and the Accumulate Pending check box must be selected on the ACH Processing Rules window.

Only ACH debits and credits that are pending against share draft accounts are used when posting against uncollected funds. The system does not distinguish between different share types when determining ACH uncollected pending funds. The same ACH pending funds could be used to clear drafts if the account has multiple share draft accounts.

This field must be N if the Allow Negative Balance Posting check box is selected.

(Portico Host: 908 Transaction - ACH PEND field)
Include Debit Holds

Indicates if debit holds should be considered as uncollected funds when paying drafts against uncollected funds in the back-office cycle, online, and in EFT transaction. EFT transactions include ATM, debit card, online banking, Bill Pay and Audio Response. The valid values are:

Y - Yes, debit holds are considered part of uncollected funds for all members.

X - Yes, debit holds are considered part of uncollected funds for all but new members.

N - No, debit holds are not considered part of uncollected funds for all members. System default.

Note: If the Include Debit Holds field is Y or X, the Debit Holds Supported check box must be selected on the ATM/Debit Processing Rules window.

This field must be N if the Allow Negative Balance Posting check box is selected.

(Portico Host: 908 Transaction - DEBIT HOLD field)
Fees Online Amount

The fee charged when uncollected funds are used for an online transaction. Valid values are 0 through 999.99.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this credit union-level field. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric including decimal

(Portico Host: 908 Transaction - UNCOLL OL FEE field)
Fees Online GL Account

The general ledger account that the system will credit for fees charged when uncollected funds are used for an online transaction.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this credit union-level field. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric

(Portico Host: 908 Transaction - UNCOLL OL G\L field)
Fees EFT Amount

The fee charged when uncollected funds are used for an EFT transaction. EFT transactions include ATM, debit card, online banking, Bill Pay and Audio Response. Valid values are 0 through 999.99.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this branch-level field. Branch-level fields are indicated by blue font and can be modified for an individual branch or for all branches. Displaying the Credit Union Profile window for branch 000 will reveal a Change All Branches check box that can be used to update the fields for all your credit union branches. The Change All Branches check box will not appear if you are viewing the Credit Union Profile window for a branch other than branch 000. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric including decimal

(Portico Host: 908 Transaction - UNCOLL EFT FEE field)
Fees EFT GL Account

The general ledger account that the system will credit for fees charged when uncollected funds are used for an EFT transaction. EFT transactions include ATM, debit card, online banking, Bill Pay and Audio Response.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this branch-level field. Branch-level fields are indicated by blue font and can be modified for an individual branch or for all branches. Displaying the Credit Union Profile window for branch 000 will reveal a Change All Branches check box that can be used to update the fields for all your credit union branches. The Change All Branches check box will not appear if you are viewing the Credit Union Profile window for a branch other than branch 000. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric

(Portico Host: 908 Transaction - UNCOLL EFT G\L field)

Credit Union Profile - Shares

The following fields and check boxes appear in the Overdraft Protection section on the Shares tab:

Field/Check Box Description
Allowed

Indicates if overdraft protection processing is used by the credit union. The valid options are:

N - Not supported. System default.

I - Increment. Overdraft using the amount in the Overdraft - Increment/Minimum field on the Share Profiles - Account Information tab as an increment.

M - Minimum. Overdraft in the back-office cycle using the amount in the Overdraft - Increment/Minimum field on the Share Profiles - Account Information tab as a minimum. If the overdraft amount needed is greater than the overdraft available balance, the available balance will be used as the overdraft amount in the back-office cycle. Overdraft online using the overdraft amount as an increment.

Exceptions due to insufficient funds will not occur for back-office transactions if the Allowed field is I or M.

(Portico Host: 902 Transaction - ALLOWED field)
Cover Negative Balance

If selected, overdraft protection processing during back-office processing should cover the negative available amount (system default). If not selected, any negative available amount should be ignored and only the actual transaction amount(s) that is trying to clear should be covered.

(Portico Host: 902 Transaction - NEG AV field)
Loan Amount

The amount for loan advances during overdraft protection processing. During back office processing, when the Allowed field is I, this value will be treated as an increment. When the Allowed field is M, this value will be treated as a minimum. During Online Processing, Portico overrides this value with the amount in the Minimum Advance Amount field on the Loan Profiles > Account Information - Advances section.

For example, if the Loan Type Minimum Advance Amount field is $100, then online overdrafts will require a minimum of $100. An online overdraft needing less than $100 will fail or pass to the next overdraft account listed on the member’s Share - Draft Info tab.

Valid values are 0 through 999.99 where zero indicates no overdraft transfer will occur.

Length: 5 numeric including decimal

(Portico Host: 902 Transaction - LN AMT field)
Online Overdraft

Indicates if the online overdraft protection option is supported by the credit union. This option offers overdraft protection when you complete a Single Deposit, Withdrawal, Payment or Loan Advance tab or OnUs Check Information dialog box, and the specified amount is not available. The valid options are:

N - Does not support online overdraft protection. System default.

S - Supports online overdraft protection only if you type a draft number in the Draft Number field on the Single Deposit, Withdrawal, Payment or Loan Advance tab and OnUs Check Information dialog box . This field must be S to support Merchant Verification.

A - Supports online overdraft protection. Does not require a draft number in the Draft Number field on the Single Deposit, Withdrawal, Payment or Loan Advance tab and OnUs Check Information dialog box .

If S or A appears in this field, the Supported check box must be selected in the Share Draft section and the Allowed field in the Overdraft Protection section must specify a value other than N.

This is a branch-level field. (Portico Host: 902 Transaction - O/L O/D field)
Transfer Type

Indicates the type of overdraft transfers that will appear on overdraft notices.

1 - Loans and Shares. System default.

2 - Loans Only with any balance

3 - Loans Only with a zero balance

4 - Loans with a zero balance and Shares

5 - Shares Only

(Portico Host: 902 Transaction - OD XFER field)
Cross Account Notices

If selected, an overdraft protection notice is to be produced for overdraft cross account members when funds are used for another member's overdrafting.

(Portico Host: 902 Transaction - OD XACT field)

The following fields and check boxes appear in the Holiday section on the Shares tab:

Field/Check Box Description
Supported

If selected, Holiday and Vacation club accounts are supported.

(Portico Host: 905 Transaction - SUPPORT field)
Check GL Account

While checks are no longer supported, a General Ledger account is used in the transfer process. If this field is zero, the default is 731000.

Minimum Balance

The minimum balance required in a club account before a transfer is performed. A valid amount can range from 0 through 999.99. When zero, any account balance greater than will be eligible for transfer. This is a branch-level field.

Length: 6 numeric including decimal

(Portico Host: 905 Transaction - MIN BAL field)

Credit Union Profile - Shares

The following fields and check boxes appear in the Dividend By Check section on the Shares tab:

Field/Check Box Description
Supported

If selected, the credit union uses the dividend check withdrawal feature. The Withdrawal by Check window allows you to print dividend checks on a continuous form or document insert printer and print a list of all the dividend checks. You can use the dividend check withdrawal feature to print dividend checks for all share and certificate types including IRA types.

If the Disburse Dividends Earned field on the Shares- General tab is Dividend by Check or the Payment Option field on the Certificates - Interest tab is Dividend by Check, Portico withdraws the dividend amount, and the member information appears on the Withdrawal by Check window the morning after Portico posts the dividends.

The Alternate Check Address dialog box lets you specify an alternate address on the dividend or interest withdrawal check printed by the Withdrawal By Check window.

Use the Dividend Disbursement Consolidation Methods field on the Interest/Div/Lt Chgs/Fees tab to have the system consolidate multiple dividend amounts paid to the individual member on the same date and print one check. The individual dividend amounts and the associated accounts will print on the check stub.

The IRA Withdrawal Code field on the Shares- General tab allows you to specify the IRA withdrawal code for the dividend check withdrawal from the member's IRA share account. The IRA Withdrawal Code field on the Certificates - Interest tab allows you to specify the IRA withdrawal code for the dividend check withdrawal from the member's IRA certificate.

(Portico Host: 905 Transaction - SUPPORT field)
Withdrawal Branch If selected, Portico will display all dividend withdrawal items for the branch the teller ID is signed into on the Withdrawal by Check window. (Portico Host: 905 Transaction - W\D BR field)
Withdrawal GL Account

The general ledger account credited during the back-office cycle when Portico withdraws the dividend amount(s) from the member's share or certificate account(s). Valid numbers can be 0 through 999999. However, the number specified must exist in your GL Chart of Accounts. System default 731000.

After you print the check using the Withdrawal by Check window, you must debit this general ledger account for the total amount of printed checks using the Basic Journal Voucher window if a general ledger account other than your checking account general ledger appears in this field.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this branch-level field. Branch-level fields are indicated by blue font and can be modified for an individual branch or for all branches. Displaying the Credit Union Profile window for branch 000 will reveal a Change All Branches check box that can be used to update the fields for all your credit union branches. The Change All Branches check box will not appear if you are viewing the Credit Union Profile window for a branch other than branch 000. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Do not maintain this field if there are any outstanding checks to be printed or verified in any of the credit union's branches.

Length: 6 numeric

(Portico Host: 905 Transaction - W\D G\L field)
Withdrawal Fee

The fee amount assessed by Portico for each dividend withdrawal check. You must specify the share account from which the system will take the fee in the Share Type for Dividend Check Fee field on the Interest/Div/Lt Chgs/Fees tab or the system will not assess a fee. The Share Type for CD Dividend Check Fee field on the Interest/Div/Lt Chgs/Fees tab defines the share type to be assessed the certificate dividend check fee.

A valid fee amount can be 0 through 999.99. The system will not assess a fee if 0 appears in this field.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this credit union-level field. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric including decimal

(Portico Host: 905 Transaction - W\D FEE field)
Fee GL Account

The general ledger account that should be credited during the back-office cycle when the system assesses the dividend withdrawal fees. The Supported check box must be selected and the Withdrawal Fee field must be greater than zero. Valid numbers can be 0 through 999999. However, the number specified must exist in the GL Chart of Accounts.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this branch-level field. Branch-level fields are indicated by blue font and can be modified for an individual branch or for all branches. Displaying the Credit Union Profile window for branch 000 will reveal a Change All Branches check box that can be used to update the fields for all your credit union branches. The Change All Branches check box will not appear if you are viewing the Credit Union Profile window for a branch other than branch 000. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric

(Portico Host: 905 Transaction - FEE G/L field)
Minimum Amount

The minimum dividend amount required to withdraw funds and print a check. The system will not withdraw the dividends or print a check if the dividend amount is less than the specified amount. The Supported check box must be selected.

If the Dividend Disbursement Consolidation Methods field on the Interest/Div/Lt Chgs/Fees tab indicates

that only one check will print for the combined dividend amounts, the system checks the total of all the dividends posted to the member's accounts with Dividend by Check in the Disburse Dividends Earned field on the Shares- General tab is Dividend by Check and the Payment Option field on the Certificates - Interest tab for the same effective date against the amount in the Minimum Amount field.

If the member receives a separate check for each account's dividend amount, the system compares the individual amount to the amount in this field.

A valid amount can range from 0 through 999.99. An amount of 0.00 indicates that any amount greater than zero will produce a check.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this credit union-level field. Click the Save button to save changes to the fields in this section only. The host transaction code (e.g. 902) in the section heading assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric including decimal

(Portico Host: 905 Transaction - MIN AMT field)

The following fields and check boxes appear in the Insurance section on the Shares tab:

Field/Check Box Description
Option

Indicates if life savings insurance is supported and if the Life Savings Insurance Report 235 will be produced. The valid values are:

N - Not supported. System default.

Y - Supported

X - Grandfathering is supported.

This method supports CUNA Mutual, Minnesota Mutual and other insurance groups.

(Portico Host: 901 Transaction - LSI OPT field)
Maximum

The maximum amount covered for life savings insurance in whole dollars.

Length: 5 numeric

(Portico Host: 901 Transaction - LSI MAX field)

Credit Union Profile - Shares

For share draft and ACH items. you can use the non-return fee tables in the Share Draft and ACH Exception Fees section on the Shares tab to define a flat fee amount or set up tiered fees based on the available balance after posting. You can define a beginning balance for each tier and specify different fee amounts for each category. Tiered fees do not apply to EFT and debit card items.

Users with the Portico - System (Profiles) - Credit Union (Shares) - Maintain permission can update this credit union-level field. Click the Save button to save changes to the fields in this section only. Please use caution when making changes to your credit union's processing rules.

The following fields and check boxes appear in the Share Draft and ACH Exception Fees section on the Shares tab:

Field/Check Box Description
Beginning Balance Tier 1

The available balance that applies to Fee 1. Balances must be defined in descending order. For example, if the Beginning Balance Tier 1 field is a positive amount (e.g. 10.00), the Beginning Balance Tier 2 field must be less positive (e.g. 5.00) or a negative amount (e.g. - 0.01), and the Beginning Balance Tier 3 field must be less positive (e.g. 2.00) or more negative (e.g. - 1.00) than the Tier 2 amount.

Length: 15 numeric including decimal

(Portico Help Desk: ACH/SD Exception Fees tab)
Beginning Balance Tier 2

The available balance that applies to Fee 2. Balances must be defined in descending order. For example, if the Beginning Balance Tier 1 field is a positive amount (e.g. 10.00), the Beginning Balance Tier 2 field must be less positive (e.g. 5.00) or a negative amount (e.g. - 0.01), and the Beginning Balance Tier 3 field must be less positive (e.g. 2.00) or more negative (e.g. - 1.00) than the Tier 2 amount.

Length: 15 numeric including decimal

(Portico Help Desk: ACH/SD Exception Fees tab)
Beginning Balance Tier 3

The available balance that applies to Fee 3. Balances must be defined in descending order. For example, if the Beginning Balance Tier 1 field is a positive amount (e.g. 10.00), the Beginning Balance Tier 2 field must be less positive (e.g. 5.00) or a negative amount (e.g. - 0.01), and the Beginning Balance Tier 3 field must be less positive (e.g. 2.00) or more negative (e.g. - 1.00) than the Tier 2 amount.

Length: 15 numeric including decimal

(Portico Help Desk: ACH/SD Exception Fees tab)
Fee Tier 1

The non-return draft or ACH fee amount the system will automatically charge (debit) the member’s share or share draft account in the back-office cycle for items that posts and the resulting available balance is greater than the balance in the Beginning Balance Tier 1 field, but less than the balance in the Beginning Balance Tier 2 field. The system charges the fee for the normal Federal Reserve return codes and only when the draft is returned by the Share Draft or ACH Exception Items window. If the Fee check box is selected on the Share Draft or ACH Exception Items window, the system will assess the fee and draw the account negative if necessary to assess the full fee amount.

Length: 5 numeric including decimal

(Portico Help Desk: ACH/SD Exception Fees tab)
Fee Tier 2

The non-return draft or ACH fee amount the system will automatically charge (debit) the member’s share or share draft account in the back-office cycle for items that posts and the resulting available balance is greater than the balance in the Beginning Balance Tier 2 field, but less than the balance in the Beginning Balance Tier 3 field. The system charges the fee for the normal Federal Reserve return codes and only when the draft is returned by the Share Draft or ACH Exception Items window. If the Fee check box is selected on the Share Draft or ACH Exception Items window, the system will assess the fee and draw the account negative if necessary to assess the full fee amount.

Length: 5 numeric including decimal

(Portico Help Desk: ACH/SD Exception Fees tab)
Fee Tier 3

The non-return draft or ACH fee amount the system will automatically charge (debit) the member’s share or share draft account in the back-office cycle for items that posts and the resulting available balance is greater than the balance in the Beginning Balance Tier 3 field. The system charges the fee for the normal Federal Reserve return codes and only when the draft is returned by the Share Draft or ACH Exception Items window. If the Fee check box is selected on the Share Draft or ACH Exception Items window, the system will assess the fee and draw the account negative if necessary to assess the full fee amount.

Length: 5 numeric including decimal

(Portico Help Desk: ACH/SD Exception Fees tab)
Maximum Fee Allowed The maximum amount of non-return share draft fee or ACH fees to be assessed in one back-office cycle. The system assesses the maximum amount when the sum of the non-return draft fee or ACH fees exceeds the amount in this field. A zero in this field indicates there is no maximum. Portico suggests setting this field to 0.00 or making it a multiple of the fee amount. The valid value must be greater than zero. If the maximum fee amount is reached, the system will assess the share draft or ACH fee and draw the account negative if necessary to assess the full fee amount.

Length: 5 numeric including decimal

(Portico Help Desk: ACH/SD Exception Fees tab)
Share Draft Fee GL Account

The general ledger account that the system will credit for the share draft non-return fees.

Length: 6 numeric

(Portico Help Desk: ACH/SD Exception Fees tab)
ACH Fee GL Account

The general ledger account that the system will credit for the ACH non-return fees.

Length: 6 numeric

(Portico Help Desk: ACH/SD Exception Fees tab)

Flat Fee Example: For a flat fee, enter the fee amount in the Fee Tier 1 field, and leave 0.00 in the Fee Tier 2 and Fee Tier 3 fields. In the Beginning Balance Tier 1 field, enter the maximum positive amount allowed and in the Beginning Balance Tier 2 field, enter the maximum negative amount allowed. Regardless of the member’s available balance, the flat fee amount in the Fee Tier 1 field is assessed.

  • If a debit item posts and the resulting available balance is -10.00 and the Fee check box is selected, the fee amount in the Fee Tier 1 column is assessed.
  • If a credit item posts and the resulting available balance is +100.00 and the Fee check box is selected, the fee amount in the Fee Tier 1 column is assessed. To avoid assessing a fee on a credit item, the Fee check box must be unchecked.

Flat Fee Example

Tiered Fee Example: When an item is paid, Portico will calculate the available balance after posting the item and use this balance to determine which fee tier to use. In the following example, the Beginning Balance Tier 1 field is negative .01. If the resulting available balance after posting is positive, no fee is assessed for the share draft or ACH item; thus, credit items will not be charged a fee by accident.

Tiered Fee Example

In this example, the Beginning Balance Tier 1 field is -.01, the Beginning Balance Tier 2 field is -300.00 and the Beginning Balance Tier 3 field is -500.00.

  • If an item posts and the resulting available balance is between negative .01 and negative 299.99, the fee amount in the Fee Tier 1 column ($5.00) is assessed if the Fee check box is selected.
  • If an item posts and the resulting available balance is equal to or more negative than negative 300.00 but less than negative 499.99, the fee amount in the Fee Tier 2 column is assessed if the Fee check box is selected.
  • If an item posts and the resulting available balance is equal to or more negative than negative 500.00, the fee amount in the Fee Tier 3 column is assessed if the Fee check box is selected.

Balances must be defined in descending order. For example, if the Beginning Balance Tier 1 field is a positive amount (e.g. 10.00), the Beginning Balance Tier 2 field must be less positive (e.g. 5.00) or a negative amount (e.g. - 0.01), and the Beginning Balance Tier 3 field must be less positive (e.g. 2.00) or more negative (e.g. - 1.00) than the Tier 2 amount. Fees may be defined in ascending or descending order, or may be defined the same for all categories.

Available for both share draft and ACH processing, the tiered non-return fee table will only apply to those items that are rejected as an exception item in the back-office cycle. This includes items paid in the back-office cycle with the following exception codes:

Share Draft exceptions paid in the back-office cycle:

  • A2 - Cleared uncollected
  • A3 - Repost-draft posted in the AM pass of the back-office cycle
  • A4 - Draft was paid by bringing members account negative
  • A5 - Cleared with overdraft protection funds
  • CP - Cleared with courtesy pay funds
  • CO - Combination of overdraft protection and courtesy pay
  • CU - Combination of uncollected and courtesy pay
  • CA - Combination of overdraft protection, uncollected and courtesy pay

ACH exceptions posted in the back-office cycle, but referred to the ACH Exception Items window due to processing options or ACH table post options:

  • EA2 - Cleared with uncollected funds
  • EA5 - Cleared with combination of overdraft protection and uncollected funds
  • ECP - Cleared with courtesy pay funds
  • ECO - Cleared with combination of overdraft protection and courtesy pay
  • ECU - Cleared with combination of courtesy pay and uncollected funds
  • ECA - Cleared with combination of overdraft protection, uncollected and courtesy pay
  • E1C - Cleared with ACH table set to force post into negative
  • E1D - Cleared with ACH table set to post to zero balance
  • E1E - Cleared with ACH table set to post below share type minimum required balance

EFT items will continue to post online at time of settlement and will not use the tiered fee table. If you allow EFT items to consider courtesy pay at the time of authorization, and the item is paid with courtesy pay funds, then the current fee amount defined on the EFT Processing Rules - ATM/Debit Processing Rules tab will be assessed regardless of the available balance. EFT NSF items that are approved in an offline mode using the credit union-defined offline limits will continue to be assessed the flat NSF fee amount defined specifically for EFT NSF items.

In support of the 2005 Joint Guidance on Overdraft Protection Program, you can define the first tier as a grace balance amount with a fee of .00, allowing your credit union to waive a fee for transactions that overdraw an account by a de minimus (small) amount, as stated in the guidelines.

Related Reports: Processing Rules Audit Report 910