Adding Collateral Details and Comments

The Collateral Information dialog box lets you enter details about a collateral item associated to the loan. The collateral types available are Vehicle, Stocks, Property, and Other. The collateral type determines what fields will appear on the Collateral Information dialog box. The Details tab lets you enter specific details about each collateral item. The Comments tab lets you enter comments about each collateral item.

To access the Collateral tab, under Member Services on the Portico Explorer Bar, click Account Information. The Overview tab appears on top. Click the Loans tab. Locate the member using the search tool on the top menu bar. Select the down arrow to select the search method, then enter the search criteria. Select the green arrow or press ENTER to locate the member.

Click the Select a Loan Account down arrow to select the loan note number and description. Then, click the green arrow. The General tab appears on top. Click the Collateral tab. Click the Details icon button in the Collateral Summary grid to display the Collateral Information dialog box and add more information about the collateral.

Vehicle Collateral - Details Tab

How do I? and Field Help

Click the Collateral Type down arrow to select the type of collateral on the loan. The valid values are: Vehicle, Stocks, Property, and Other. Click the green arrow to display the Details tab for the collateral type.

Enter the description of the collateral in the Collateral Description field (Length: 25 alphanumeric).

Complete the following fields to add the details for a vehicle collateral type.

Field	Description
Description	The description of the collateral. Keyword: DE Length: 25 alphanumeric
Type	Click the down arrow to select the type of vehicle collateral. The valid values are Vehicle, Boat, and Motor Home. Keyword: TC
Vehicle Identification Number (VIN)	The Vehicle Identification Number for the vehicle purchased. Keyword: VI Length: 17 alphanumeric
Manufacturer's Suggested Retail Price	The suggested retail price on the vehicle. Keyword: MS Length: 10 numeric including decimal
Year	The model year of the member's vehicle. Keyword: AY Length: 4 numeric
Make	The manufacturer of the vehicle. For example, Chevrolet or Ford. Keyword: VM Length: 15 alphanumeric
Model	The vehicle model. For example, Malibu or Mustang. Keyword: VL Length: 20 alphanumeric
Value	The dollar value in whole dollars of the collateral. Keyword: VA Length: 9 numeric
First First Name	The first name of the first registered owner of the vehicle. Keyword: FN Length: 25 alphanumeric
First Middle Name	The middle name of the first registered owner of the vehicle. Keyword: NI Length: 25 alphanumeric
First Last Name	The last name of the first registered owner of the vehicle. Keyword: LN Length: 25 alphanumeric
First Suffix	The suffix (Jr., Sr, MD, etc.) of the first registered owner of the vehicle. Keyword: SF Length: 5 alphanumeric
Second First Name	The first name of the second registered owner of the vehicle. Keyword: JF Length: 25 alphanumeric
Second Middle Name	The middle name of the second registered owner of the vehicle. Keyword: JM Length: 25 alphanumeric
Second Last Name	The last name of the second registered owner of the vehicle. Keyword: JL Length: 25 alphanumeric
Second Suffix	The suffix (Jr., Sr, MD, etc.) of the second registered owner of the vehicle. Keyword: JS Length: 5 alphanumeric
Line 1 and Line 2	Line 1 and 2 of the address for the individual listed as the asset owner. Click the Copy Member Address button to copy the member’s address and phone numbers from the Contact Information tab to the Collateral Information dialog box. Portico will determine if the Use Primary check box or Use Alternate check box is selected on the Contact Information tab and copy the ‘in use’ address and the member’s home and work phone numbers to the Collateral Information dialog box. Keyword: T1 and T2 Length: 24 alphanumeric
City	The city where the individual listed as the asset owner resides. Keyword: NC Length: 18 alphanumeric
State	Click the down arrow to select the state where the registered owner resides. Click the down arrow to select the state from the drop-down list. Keyword: SS
Zip	The postal ZIP Code for the address listed. For domestic addresses, the ZIP code must be either 5 or 9 digits. A valid ZIP Code must be entered without the dash. Alpha characters are not allowed. Keyword: ZP Length: 9 numeric
Home	The home phone number of the registered owner. Keyword: PH Length : 10 numeric
Work	The business phone number of the registered owner. Keyword: BP Length: 10 numeric
Title Applied For	Select the Applied for check box if a title has been applied for this vehicle. Then, click the down arrow to select the date the application for title was made from the pop-up calendar or enter the date in MM/DD/YYYY format. Keyword: AT (check box) and AP (date)
Title Received	Select this check box to indicate that the title was received. Then, click the down arrow to select the date the title was received from the pop-up calendar or enter the date in MM/DD/YYYY format. Keyword: TR (check box) and TD (date)
State of Issue	The state abbreviation of the state where the title is issued. Click the down arrow to select the state that issued the title. Keyword: TS
Disposition	Information about the administration or control of the vehicle title. Keyword: DS Length: 25 alphanumeric
State Assigned Title Number	The state assigned title number. Keyword: TN Length: 20 alphanumeric
Filed	Click the down arrow to select the date the lien on the vehicle was filed from the pop-up calendar or enter the date in MM/DD/YYYY format. Keyword: LD
County	The county where the lien against the vehicle was filed. Keyword: LC Length: 9 alphanumeric
Released	Click the down arrow to select the date the lien on the vehicle was released from the pop-up calendar or enter the date in MM/DD/YYYY format. Keyword: LR
Repossessed Date and Amount	Click the down arrow to select the date the vehicle was repossessed from the pop-up calendar or enter the date in MM/DD/YYYY format. Then enter, the value of the repossessed vehicle. Length: 9 numeric Keyword: RD (date) and RA (amount)
Sold Date and Amount	Click the down arrow to select the date the repossessed vehicle was sold from the pop-up calendar or enter the date in MM/DD/YYYY format. Then enter, the value of the sold vehicle. Length: 9 numeric Keyword: SD (date) and SA (amount)

The Transmit check box is maintained by the system and is automatically checked when title information has been successfully transmitted to Dealertrack (Keyword: FI). You must schedule the New Loans Report 081S in order to transmit title information to Dealertrack. If your credit union uses branches, then you must schedule the 081S Report in each branch. Transmissions to Dealertrack will occur daily. Only new title information created on the day a loan is booked is transmitted to Dealertrack.

On the Comments tab, enter any additional comments (Length: 650 alphanumeric). The Characters Remaining field indicates the number of characters up to 650 remaining. Click Save to save your comments. Click Clear Comments to clear any unsaved comments in the Comment Text box.

Stock Collateral - Details Tab

Complete the following fields to add the details for a stock collateral type.

Field	Description
Description	The description of the collateral. Keyword: DE Length: 25 alphanumeric
Participant	The name of the applicant who owns the stock. Keyword: SP Length: 12 alphanumeric
Certificate Number	The number of the certificate. Keyword: SC Length: 10 alphanumeric
Stock Symbol	The symbol of the stock. Keyword: SY Length: 8 alphanumeric
Stock Price	The price of the stock. Keyword: SS Length: 12 numeric
Value	The value of the stock. Keyword: SL Length: 9 numeric
Units	The number of shares of stock pledged. Keyword: SU Length: 7 numeric
Collateralization Percent	The percentage of the stock that can be used as collateral. Keyword: SR Length: 3 numeric
Collateralization Value	The value of the stock that can be used as collateral. Keyword: SV Length: 9 numeric

Property Collateral - Details/Address Tab

Collateral Information - Details/Address

Complete the following fields to add the details for a property collateral type.

Field	Description
Description	The description of the collateral. Keyword: DE Length: 25 alphanumeric
Loan Amount	The original loan amount. Keyword: LA Length: 12 numeric
Appraised Value	The appraised value of the property. Keyword: AV Length: 9 numeric
Appraised Date	Click the down arrow to select the appraisal date from the pop-up calendar, or enter the date in MM/DD/YYYY format. Keyword: AD
First Mortgage Balance	The outstanding balance on the first mortgage. Keyword: FB Length: 9 numeric
First Mortgage Held By	The name of the lender associated with the first mortgage on the property. Keyword: FH Length: 44 alphanumeric
Parcel Number	The parcel number of the property. Keyword: PN Length: 35 alphanumeric
County	The county in which the property is located. Keyword: CY Length: 10 alphanumeric
Other Lien 1	The other lien on the property. Keyword: O1 Length: 40 alphanumeric
Other Lien 2	The other lien on the property. Keyword: O2 Length: 40 alphanumeric
This property is listed as the applicants address	Select the check box if the property is the applicant's principal residence. Keyword: AF
Someone other than the spouse is part owner	Select this check box if the property is co-owned by someone other than the applicant's spouse. Keyword: OF
Residence Type	Click the down arrow to select the type of residence. The valid values are credit union-defined on the Customized Field – Update window. Keyword: TY Length: 1 alphanumeric
Property Type	Click the down arrow to select the type of property. The valid values are credit union-defined on the Customized Field – Update window. Keyword: TP Length: 1 alphanumeric
Purchase Date	Click the down arrow to select the original purchase date from the pop-up calendar, or enter the date in MM/DD/YYYY format. Keyword: PD
Purchase Price	The original purchase price of the property. Keyword: PP Length: 12 numeric
Foreclosure Date and Amount	Click the down arrow to select the date the property was foreclosed on from the pop-up calendar or enter the date in MM/DD/YYYY format. Then enter, the value of the foreclosed property. Keyword: FD (date) and FT (amount) Length: 9 numeric
Sold Date and Amount	Click the down arrow to select the date the foreclosed property was sold from the pop-up calendar or enter the date in MM/DD/YYYY format. Then enter, the value of the sold property. Keyword: SD (date) and SA (amount) Length: 9 numeric
Address Line 1 and 2	The street address where the property is located. If the Address is Foreign check box is selected, the foreign city's name must reside in the Address 2 field. Click the Copy Member Address button to copy the member’s address and phone numbers from the Contact Information tab to the Collateral Information dialog box. Portico will determine if the Use Primary check box or Use Alternate check box is selected on the Contact Information tab and copy the ‘in use’ address and the member’s home and work phone numbers to the Collateral Information dialog box. Keyword: A1 and AD Length: 24 alphanumeric
City	The city where the property is located. If the Address is Foreign check box is selected, the foreign country's name must reside in the City field. Keyword: CT Length: 18 alphanumeric
State	Click the down arrow to select the state where the property is located. If the Address is Foreign check box is selected, enter the foreign country code in the State field. For Canada, enter the province code in the State field. Keyword: ST
ZIP	The ZIP code where the property is located. For domestic addresses, the ZIP code must be either 5 or 9 digits. For foreign addresses, the ZIP code can be up to 10 characters. If the Address is Foreign check box is not selected: A valid ZIP Code must be entered without the dash. Alpha characters are not allowed. If the Address is Foreign check box is selected: The member ZIP Code field is optional. Alpha characters are allowed. Keyword: ZP Length: 9 numeric (10 alphanumeric if the Address is Foreign check box is selected.) Reporting Analytics: Property Fgn Zipcode (Property subject in the Loan\Collateral folder and the ME Property Information subject in the Month-end Information\Loan Month-end\Collateral folder)
Home	The home phone number of the property owner. Keyword: PH Length: 10 numeric
Work	The business phone number of the property owner. Keyword: PW Length: 10 numeric
Country	Click the down arrow to select the country where the property is located. Keyword: CO
Address is Foreign	Select this check box if the property is located outside the United States. If the Address is Foreign check box is selected, the foreign city's name must reside in the Address 2 field and the foreign country's name must reside in the City field. In the State field, enter the foreign country code. For Canada, enter the province code in the State field. Keyword: FA
Homestead of Mortgagor	Select this check box if the property is the homestead of the mortgagor. Keyword: HO

Property Collateral - Title/Legal/Insurance/Deed Tab

Collateral Information - Title/Legal/Insurance/Deed

Complete the following fields to add the title, insurance and deed information for a property collateral type.

Field	Description
Title Company	The name of the title company. Keyword: TC Length: 30 alphanumeric
Title Insurance	Select this check box if the property has title insurance. Keyword: T1
Title Search Completed	Select this check box if a title search has been completed. Keyword: T2
Property Description	The description of the property. Keyword: LD Length: 50 alphanumeric
Insurance Company	The name of the insurance company. Keyword: IN Length: 30 alphanumeric
Agent	The name of the insurance agent. Keyword: IA Length: 30 alphanumeric
Phone Number	The phone number of the insurance agent. Keyword: IP Length: 10 numeric
Policy Number	The policy number of the insurance policy. Keyword: IB Length: 15 alphanumeric
Expiration Date	Click the down arrow to select the policy expiration date from the pop-up calendar or enter the date in MM/DD/YYYY format. Keyword: IE
Renewal Received	Click the down arrow to select the date the policy renewal was received from the pop-up calendar or enter the date in MM/DD/YYYY format. Keyword: IR
Country	The country where the insurance company is located. Keyword: IC Length: 10 alphanumeric
Line 1 and 2	The street address where the insurance company is located. Keyword: I1 and I2 Length: 24 alphanumeric
City	The city where the insurance company is located. Keyword: I3 Length: 18 alphanumeric
State	Click the down arrow to select the state where the insurance company is located. Keyword: IS
ZIP	The ZIP code where the insurance company is located. Keyword: IZ Length: 10 alphanumeric
Mortgage Date	Click the down arrow to select the mortgage date from the pop-up calendar or enter the date in MM/DD/YYYY format. Keyword: DD
Borrower Name	The legal name of the borrowers. Keyword: DB and DN Length: 25 alphanumeric
Trustee Name	The legal name of the trustee. Keyword: DT Length: 25 alphanumeric
Trustee Address 1 and 2	The street address where the trustee resides. Keyword: D1 and D2 Length: 24 alphanumeric
City	The city where the trustee resides. Keyword: DC Length: 18 alphanumeric
State	Click the down arrow to select the state where the trustee resides. Keyword: DS
ZIP	The ZIP code where the trustee resides. Keyword: DZ Length: 10 alphanumeric

Other Collateral - Details Tab

Complete the following fields to add the details for an other collateral type.

Field	Description
Description	The description of the collateral. Keyword: DE Length: 25 alphanumeric
Value	The value of the collateral. Keyword: OV Length: 9 numeric
Model	The model of the collateral. Keyword: OM Length: 14 alphanumeric
ID Number	The ID number associated with the collateral. Keyword: ON Length: 17 alphanumeric
Collateral	Additional information about the collateral. Keyword: OT Length: 100 alphanumeric

Click Delete Collateral Information to delete the collateral item.

Click Save to save your changes. Click Cancel to close the dialog box without saving your changes.

Portico Host: 64T (vehicle title)