Defining Share Types

Select the two-digit share type assigned to the share or share draft account type from the drop-down list, and select the green arrow. Fiserv recommends the following share types:

01 – 29 Regular Share

30 – 39 Club Accounts (Holiday/Vacation Club)

75 – 77 Share Drafts

80 – 89 IRAs

The credit union-defined statement description for the type of share account. This description appears on the member statement and prints immediately above the account history for this share type.

Users with the Portico - Products (Profiles) - Shares - Maintain permission can update this share type-level field. Click the Save button to save changes to the fields. The host transaction code (e.g. 921) above the tab assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 28 alphanumeric

(Portico Host: 921 Transaction - STMT MSG field)

Indicates the category (class) of this share type for processing and reporting purposes. The valid options are:

E - Escrow

M - Money Market

S - Share. System default.

X - Christmas Club

O - Other Club. For example, Vacation Club.

(Portico Host: 921 Transaction - SHR CLS field)

Indicates if IRA processing is supported on this share type. The valid options are:

T - Traditional IRA is supported.

R - Roth IRA is supported.

E - Coverdell ESA (Education) is supported.

N - IRA processing is not supported. System default.

IRA processing is allowed only when S or O appears in the Classification field. Share draft processing is not allowed on an IRA account

(Portico Host: 921 Transaction - IRA field)

If selected, the share type is active. The system default for the check box is selected (active). If you clear the check box, you cannot add a new share account under this share type. Inactive share types will not appear in the share type drop-down lists when adding a new share account, e.g. New Member Share dialog box. Inactive share types will still appear in the share type drop-down lists when processing a transaction for members with a pre-existing inactive share account, e.g. Transactions - Single Deposit, Withdrawal, Payment or Loan Advance tab.

(Portico Host: 921 Transaction - STATUS field)

If selected, share draft processing is supported on this share type. This check box must be selected on share type 75. Share type 75 is considered the primary share draft account. IRA processing is not allowed on share draft accounts.

(Portico Host: 921 Transaction - SHR DFT field)

If selected, HSA processing is supported on this share type. System default is not selected.

(Portico Host: 921 Transaction - HSA field)

If selected, the credit union uses this share type.

(Portico Host: 922 Transaction - ACTIVE ACCOUNTS field)

The general ledger account affected by all financial activity on this account type. The default for a share type is 901000. The number specified must exist in the GL Chart of Accounts.

Users with the Portico - Products (Profiles) - Shares - Maintain permission can update this share type-level field. Click the Save button to save changes to the fields. The host transaction code (e.g. 921) above the tab assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric

(Portico Host: 921 Transaction - GENERAL LEDGER BALANCE field)

The general ledger account affected by dividend activity in this account type.

Each share type requires a specific general ledger (G/L) account for dividend processing. Multiple share types may have one combined general ledger account for dividends; therefore, the same general ledger account could be specified on multiple processing rules. The general ledger account should represent dividend expense (380XXX) or dividends payable (820XXX).

Portico does not make a separate entry for each individual member, but makes one entry for the total dividend amount paid on a specific share type. Portico suggests that dividends be paid from the dividend expense account and not from the payable account. Paying dividends from the payable account causes the last dividend accrued to be excluded from the total dividend expense figure. If dividends are paid from the payable account, an extra entry will be required to ensure the proper expense amount is reflected on the income statement (300 Report).

The number specified must exist in the GL Chart of Accounts. The default GL account number is 380000.

Users with the Portico - Products (Profiles) - Shares - Maintain permission can update this share type-level field. Click the Save button to save changes to the fields. The host transaction code (e.g. 921) above the tab assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric

(Portico Host: 921 Transaction - GENERAL LEDGER DIVD field)

The credit union defined general ledger account to use for the automated accruals process for the specific share type.

Users with the Portico - Products (Profiles) - Shares - Maintain permission can update this share type-level field. Click the Save button to save changes to the fields. The host transaction code (e.g. 921) above the tab assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric

(Portico Host: 921 Transaction - GENERAL LEDGER ACCRUAL field)

If selected, the credit union is using the auto accrual feature where monthly accruals for share types specified at their associated processing rules may be system generated eliminating the manual process.

Users with the Portico - Products (Profiles) - Shares - Maintain permission can update this share type-level field. Click the Save button to save changes to the fields. The host transaction code (e.g. 921) above the tab assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

(Portico Host: 921 Transaction - AUTO ACCR field)

The number of share withdrawals allowed in the current period. The Reset Counter field in the Shares section on the Credit Union Profile - Shares tab specifies the period. Specify a fee amount in the Withdrawal Fee field in the Shares section on the Credit Union Profile - Shares tab to charge an online fee for withdrawals in excess of the allowed amount.

Length: 3 numeric

(Portico Host: 922 Transaction - W/D PER MONTH field)

The minimum required share balance for the share type. The back-office cycle will not draw the share balance below this amount.

Online withdrawals causing a share balance below this minimum amount will require an override teller. The valid value must be zero or greater.

Length: 8 numeric including decimal

(Portico Host: 921 Transaction - MIN W/D BALANCE field)

The minimum balance required to be exempt from the excess withdrawal fee. Once an account falls below this balance, the Withdrawals per Month field determines if a fee is assessed.

Length: 5 numeric (whole dollars)

(Portico Host: 922 Transaction - UNLIMITED W/D BAL field)

Indicates the number of Regulation D transactions allowed on this share type. When this option is greater than 0, transactions identified as Regulation D transactions will increment the share account’s Period-to-Date Reg D Txns counter on the Shares - Activity tab. These transactions include share draft and ACH withdrawals, automated overdraft protection transfers to another account, automatic transfers to another account of the member at the credit union or to a third party, and online transactions performed with the Regulation D check box selected. Transfers or withdrawals initiated through online banking, audio response, debit card purchases, and overdraft transfers for self service transactions will increment the counter if the Reg D Transaction Processing field is set to P – Update Reg D Counter and Allow Excess Transactions on the Credit Union Profile – Self Service tab.

The valid options are:

0 - Unlimited withdrawals or transfers are allowed. This share type is considered a transaction account. Share draft accounts are normally considered transaction accounts. System default.

6 - This share type is considered a savings or money market account. The following combined transactions cannot exceed six per month: checks or drafts made payable to a third party; debit card purchases; automatic transfers to another account of the member at the credit union or to a third party (including ACH transfers); transfers initiated through online banking; transfers or withdrawals initiated by telephone, text message, fax or through an automated audio response system; transfers to other accounts at the credit union for overdraft protection; transfers to accounts at other financial institutions.

The following types of withdrawals or transfers are not limited by Regulation D: withdrawals made in person at a credit union branch or shared service center; transfers or withdrawals made at an Automated Teller Machine (ATM); requests for withdrawals sent by mail or messenger to the credit union; telephone requests for withdrawals by check mailed to the member; payments to a loan account held at the credit union; transfers into the share account; share-to-credit card transfers initiated through online banking and audio response; share-to-mortgage loan transfers initiated through online banking and audio response.

Length: 3 numeric

(Portico Host: 922 Transaction - REG D COUNTER field)

The amount for share withdrawals during overdraft protection processing. During back-office processing, when the Allowed field in the Overdraft Protection section on the Credit Union Profile - Shares tab is I, this value will be treated as an increment. For example, if the Overdraft - Increment/Minimum field is $50.00, Portico will transfer $50.00 to the share account to cover the overdraft. To transfer the exact amount needed to cover the overdraft, specify $.01 in the Overdraft - Increment/Minimum field. When the Allowed field is M, this value will be treated as a minimum. During online processing, this value will be treated as an increment. The value zero indicates no overdraft transfer will occur.

Length: 8 numeric including decimal

(Portico Host: 922 Transaction - OVERDRAFT AMOUNT field)

The minimum balance required to exclude a member from the Flexible Fee program. In order for the dollar value of this field to be recognized by the Flexible Fee program, the dollar value must be manually entered on the Flexible Fee Conditions window.

Length: 5 numeric

(Portico Host: 922 Transaction - FEE MIN BALANCE field)

The fee exempt period for the share type in months. This is an information-only field. This field works in conjunction with the date in the Do Not Exclude After field on the Shares - Fees/Charge Off tab. System default is 000. The system does not look at these fields to determine if a fee should be charged.

Length: 3 numeric

(Portico Host: 922 Transaction - FEE EXEMPT PERIOD field)

Indicates if transfers are allowed to and/or from the share type using self service devices such as Audio Response and Virtual Branch Online Banking. The valid values are:

F – Funds can be transferred from the share type only, using self service interfaces/devices

T – Funds can be transferred to the share type only, using self service interfaces/devices

B – Funds can be transferred from the share type and to the share type using self service interfaces/devices

N – Funds cannot be transferred from the share type or to the share type using self service interfaces/devices. System default.

(Portico Host: 922 Transaction – SSI field)

If selected, this share type assesses Average Daily Balance (ADB) fees through the Flexible Fees program.

(Portico Host: 922 Transaction - ADB FEE field)

If selected, life savings insurance is supported for this share type. System default is not selected.

(Portico Host: 921 Transaction - LSI OPT field)

If selected, the share type is available for shared branching/Shared Service Center (SSC) access. The system default for credit unions with SSC is selected.

If not selected, access to this share type via shared branching/Shared Service Center (SSC) is not permitted.

When the Shared Service Center check box on the Share Profiles - Account Information tab is selected, then the SSC CU Level Access check box on the Shares - General tab is automatically selected for that share type. To remove access to this share type for a member, clear the SSC CU Level Access check box. The SSC CU Level Access check box and the SSC Mbr Level Access check box on the Shares - General tab should not be selected if you wish to prevent access to this share account via a shared service center acquirer credit union.

(Portico Host: 922 Transaction - SSC field)

If selected, the share type should be included on the Kiting Suspect Report 842/843 when the relationship of withdrawals to deposits is greater than or equal to the percentage defined by the credit union on the 842/843 Report Rules.

For share draft account types only checks cleared through the back-office cycle and ACH drafts/checks will be compared (to deposits) whereas share accounts, cash and check withdrawals will be compared (to deposits). IRA, certificates, escrow and club accounts cannot be included. Please refer to the 842/843 Report Rules for a complete definition of deposits and withdrawals.

(Portico Host: 922 Transaction - KITING REPORT field)

If selected, the statement period-to-date and year-to-date totals for return item fees and non-return item fees will display on the member's statement.

If not selected, the statement period-to-date totals and the year-to-date total for return item and non-return item fees will not appear on the member's statement. System default.

To comply with the Reg DD/TISA rule, the Returned/Overdraft Fees check box is automatically selected on all share types that have a Classification field of S-Share, M-Money Market, X-Christmas Club or O-Other Club, the IRA Processing field is N-Not supported and the HSA Processing check box is not selected.

The statement period-to-date and year-to-date non-return item fee totals will not display on the statement if the dollar amount for both fields is zero.

The statement period-to-date and year-to-date return item fee totals will not display on the statement if the dollar amount for both fields is zero.

(Portico Host: 921 Transaction - RTN\NRTN FEES field)

The minimum amount of an ATM withdrawal and Self Service Interface (SSI) withdrawal allowed on this share type. This field is used with proprietary ATMs and online ATM networks. The valid value must be zero or greater.

Length: 7 numeric including decimal

(Portico Host: 922 Transaction - MIN ATM WITHDRAWAL field)

The minimum amount of a POS withdrawal allowed on this share type. Be careful when using this field. Entering an amount in this field will cause a transaction to be rejected if it is less than the amount listed. For example, if a member purchases gas and the amount is less than the amount specified, the transaction will be rejected.

A value of zeros (0.00) indicates that a minimum withdrawal amount is not in effect for the share type.

A value greater than zero indicates that a minimum withdrawal amount is in effect for the share type; the amount the member requests must be equal to or greater than the amount in this field.

Length: 7 numeric including decimal

(Portico Host: 922 Transaction - MIN POS WITHDRAWAL field)

The minimum approval amount used for a partial approval of POS withdrawal on this share type. The Partial Approval check box must be selected on the ATM/Debit Processing Rules tab.

If the Partial Approval check box is not selected, Portico will not allow a partial approval for the POS transaction. If the cardholder does not have the funds to authorize the full amount of the transaction, the transaction will be denied.

If the Partial Approval check box is selected and the merchant supports partial approvals, Portico will attempt to authorize the full amount of the transaction using available funds, uncollected funds, overdraft protection, and courtesy pay. If the full amount of the transaction cannot be authorized, then Portico will look at the Minimum Partial Approval field on the Share Profiles – Account Information tab. When the available amount in the share account is greater than or equal to the value in the Minimum Partial Approval field, then Portico will continue to process the POS transaction and reply to the merchant with the partial approval amount that is authorized. If the transaction is a pre-authorization, Portico will place a debit hold on the account for the partial approval amount. Instead of denying the transaction completely, Portico can use partial approvals to approve a portion of the transaction amount in case the cardholder has other means to pay the remaining amount of the transaction. If the cardholder does not have the means to pay for the remaining portion of the transaction, then the merchant can send a reversal for the partial amount that was approved. When the available amount in the share account is less than the value in the Minimum Partial Approval field, then Portico will deny the transaction.

Length: 7 numeric including decimal

(Portico Host: 922 Transaction - W\D PA field)

Reporting Analytics: Partial Approval Amt (Share Processing subject in CU Rules folder)

If selected, the credit union supports OAR processing through Fiserv Card Services. System default.

(Portico Host: 922 Transaction - OAR field)

The number of share drafts allowed to process during the current period. The Reset Counter field in the Shares section on the Credit Union Profile - Shares tab specifies the period. This field is accessible only on share types specified as share drafts. The valid value must be zero or greater.

Length: 3 numeric

(Portico Host: 922 Transaction - DRAFTS ALLOWED field)

The minimum share draft amount allowed to be cleared. Any draft less than this amount will reject during share draft processing. This option is normally used for Money Market Draft accounts. This field is accessible only on share types specified as share drafts. The valid value must be zero or greater.

Length: 8 numeric including decimal

(Portico Host: 922 Transaction - MIN DRAFT AMOUNT field)

The available balance amount allowed to go negative before assessing a fee. If the available balance exceeds the grace amount, then a fee is assessed. Grace Amount Processing lets your credit union define a grace amount by share draft type to be considered in debit card, ATM, ACH, share draft and over-the-counter processing. Items will be force posted up to the grace amount into a negative available balance without assessing fees. Grace Amount Processing will be initiated after all overdraft protection transfer funds and line of credit funds are exhausted, and prior to uncollected funds and Courtesy Pay processing. A transaction paid with Grace Amount Processing will not be reported as an exception item. No fee will be assessed, nor will a notice be generated.

Debit card, ATM, ACH, share draft clearings and over-the-counter withdrawals are settled using the following order:

1. Share Account Available Balance
2. Overdraft Protection
3. Grace Amount Processing
4. Uncollected Funds
5. Courtesy Pay

Note: Grace Amount Processing does not require your credit union to use Courtesy Pay. Grace Amount Processing is only valid on share draft share types.

The credit union-defined negative amount a share must become before the account drops into Collections. The valid value must be less than zero. If the value is zero, the share type will not fall into collections. A negative sign must follow the dollar amount entered.

Length: 9 numeric including decimal

(Portico Host: 922 Transaction - COLLECTIONS AMOUNT field)

The credit union-defined number of grace days allowed before a non-Courtesy Pay share account is transferred to Collections. The number of days can be 0 through 999. System default is zero. If the member’s share draft account is not set up with Courtesy Pay (Courtesy Pay Option field is Not Allowed on the Shares – Draft Info tab), Portico will compare the date in the Criteria Met On field on the Shares - Collections tab with the value in the Non-Courtesy Pay Grace field to determine if the negative balance share draft account should be dropped into collections.

Example: If grace days is 0, and a share has a negative balance date of 04/25/12 on the Shares - General tab and there is no activity that brings the share positive in the PM pass of the 04/25/12 back-office cycle, the share will fall into collections at the end of the PM pass of the back-office cycle. If a share is not negative at the end of the PM pass of the 04/25/12 back-office cycle, but becomes negative during the AM pass of the back-office cycle, the negative date will be updated to 04/26/12. For the member to drop into collections, the share must remain negative until the PM pass of the 4/26/12 back-office cycle. If grace days is 1 and a share has a negative balance date of 04/25/12 on the Shares - General tab, the share will drop into collections during the PM pass of the 04/26/12 back-office cycle.

Length: 3 numeric

(Portico Host: 922 Transaction - COLLECTIONS GRACE field 1)

The credit union-defined number of grace days allowed before a Courtesy Pay share account is transferred to Collections. The number of days can be 0 through 999. System default is zero. If the member’s share draft account is set up with Courtesy Pay (Courtesy Pay Option field is not Not Allowed on the Shares – Draft Info tab), Portico will compare the date in the Criteria Met On field on the Shares - Collections tab with the value in the Courtesy Pay Grace field to determine if the negative balance share draft account should be dropped into collections.

Length: 3 numeric

(Portico Host: 922 Transaction - COLLECTIONS GRACE field 2)

The credit union-defined number of days the tickler date can be advanced into the future. The system subtracts the tickler date from the current date and compares the remainder to the number of tickler days specified in the Collections Tickler field. If the remainder is greater then the number of tickler days, the collection officer will receive an error message to prevent him/her from erroneously advancing the tickler date. If the Collections Tickler field is 000, this option is not used. System default is zero.

Length: 3 numeric

(Portico Host: 922 Transaction - COLLECTIONS TICKLER field)

The date through which the system last calculated dividends. The last dividend date can not be greater than the next dividend date. The system checks this date when you change dividend methods. The dividend method can only be changed on the first calendar day of the new dividend period.

(Portico Host: 921 Transaction - DIVIDEND DATES-LAST field)

The next date the system will post dividends to the member's account. The next dividend date should never be zero or less than the last dividend date.

(Portico Host: 921 Transaction - DIVIDEND DATES-NEXT field)

Indicates how often the system will pay dividends on this share type. The dividend dates should correspond with the dividend frequency. The valid options are:

M - Monthly. Only rate options 0, 5, or 6 are allowed.

Q - Quarterly. System default.

S - Semi-annually

A - Annually

(Portico Host: 921 Transaction - DIV FRQ field)

Indicates when the system will compound dividends for this share type. The valid options are:

D - Daily. Used only with dividend method C.

M - Monthly

Q - Quarterly. System default.

S - Semi-annually

A - Annually

With the exception of D (daily), the compounding code must equal the dividend payment frequency.

(Portico Host: 921 Transaction - COMP CODE field)

Indicates the method of determining the rate and balance used by the system when calculating dividends. The valid options are:

0 - Single/flat rate. This option must be selected if C (DOD/DOW) appears in the Method field. Plateau rates and balances are allowed with dividend calculation method C. System default.

5 - Split rates - Based on each eligible share balance in the dividend period. The appropriate plateau rate is multiplied by the portion of the balance within that plateau range. Rate option 5 is only valid if A (ADB) appears in the Method field.

6 - Plateau rate - Based on each eligible share balance during the dividend period. The appropriate plateau rate is multiplied by the entire balance within that plateau range.

(Portico Host: 921 Transaction - RATE OPT field)

Indicates the method used to calculate dividends on this share type. The valid options are:

A - Average Daily Balance (ADB)

C - Date-of-Deposit/Date-of-Withdrawal (DOD/DOW)

(Portico Host: 921 Transaction - DIVD METH field)

If selected, the system will pay dividends on closed accounts of this share type. System default.

DOD/DOW Dividend Calculation: When you close an account using the Transactions - Close Share Account tab, the system will do the following:

• Calculate the dividend owed
• Put that amount in the Dividend Amount field on the Transactions - Close Share Account tab
• Add that amount to the withdrawal amount when the transaction is completed

If you choose to not pay dividends on the account being closed, then you must type zero (0.00) in the Dividend Amount field on the Transactions - Close Share Account tab.

ADB Dividend Calculation: The system does not calculate ADB dividends online and immediately credit them to the member's account as with the DOD/DOW method. Instead, the system credits the dividends to the account at the end of the period when dividends post. If you want to pay dividends at the time the account is closed, you must manually calculate the dividend amount and perform a journal voucher transaction to transfer the dividend amount from the dividend general ledger account to the member's account before closing the account.

If you do not want the member to receive dividends at the end of the period, you must perform a journal voucher transaction after dividends are paid on the account to debit the member's account and credit the dividend general ledger account.

Both DOD/DOW and ADB Dividend Calculation Methods: When an account is closed, the system will update the Date Closed field on the Shares- General tab with the effective date of the close transaction and put the value 9 in the Share Hold field on the Shares - Holds Detail tab. This action will allow no online or back-office activity to occur on the account with the exception of the payment of dividends.

The accounts must be closed using the Share Close and Transfer process or the Transactions - Close Share Account tab.

If not selected, the system will not pay dividends on closed accounts.

DOD/DOW Dividend Calculation: The system will put 0.00 in the Dividend Amount field on the Transactions - Close Share Account tab and will not credit dividends to that account. If you choose to allow a specific member to receive dividends on the account being closed, then you must calculate the dividends manually and enter the amount in the Dividend Amount field on the Transactions - Close Share Account tab.

ADB Dividend Calculation: The member will not receive dividends at the end of the period.

(Portico Host: 921 Transaction - CLO DIV field)

This field is no longer used and cannot be updated.

(Portico Host: 921 Transaction - CYCL DIV field)

This field is no longer used and cannot be updated.

(Portico Host: 921 Transaction - CK HOLD DAYS NO DIV field)

The minimum average daily balance to receive dividends. If there is a value in this field, the Frequency field must specify M, and the Method field must specify A. If the member's average daily balance is less than the value in this field, the member will not receive a dividend for that period.

To indicate the minimum daily balance to receive dividends on DOD/DOW share types, the Rate Option field must specify zero (0), the Rate 1 field must specify 0.000, and the Balance 1 field must be greater than zero (0). If the member's balance on a given day is not equal to or greater than the amount specified in the Balance 1 field, the member will not receive dividends for that day.

All zeroes indicate no minimum balance is required. When calculating dividends, the system considers a negative balance the same as a zero balance. The valid value must be zero or greater.

Length: 8 numeric including decimal

(Portico Host: 921 Transaction - MIN BAL FOR DIV field)

If selected, rate changes are allowed on this share type.

(Portico Host: 921 Transaction - RATES ALLOWED field)

Indicates if the share type is included in a rewards program. The valid values are:

B - BancVue

F - Flexible Rewards

Blank - no rewards program

(Portico Host: 921 Transaction - EXT PROC field)

If selected, the system should print the word INTEREST instead of DIVIDEND as a description on statements and share and certificate reports.

If not selected, the system will print the word DIVIDEND as a description on statements and share and certificate reports. System default.

(Portico Host: 921 Transaction - PRINT INT field)

If selected, the credit union wants to disclose TISA information for this share type. The system will print the TISA information for this share type on statements. System default.

If not selected, the credit union does not want to disclose TISA information on the statement.

Some accounts may be exempt from TISA disclosure. Fiserv recommends that you consult your league or attorney to determine which types of accounts are exempt.

You can override the option selected for an individual member using the TISA Reporting check box on the Stmts/Reporting/Notices tab.

(Portico Host: 921 Transaction - TISA DSCL field)

The dividend rate applied through the amount specified in the corresponding balance field. The Dividend Rate 1 field indicates a flat dividend rate, when the Maximum Balance 1 field is zero.

Valid rates are 0 through 20.000 percent. Additional rate levels must be in ascending order.

Rate Field Length: 6 numeric including decimal

Balance amounts are in whole dollars. For example, if the Maximum Balance 1 field is $20,000, then any balance up to $20,000.99 uses the dividend rate in the Dividend Rate 1 field.

On plateau dividends, the balances must be in ascending order. If the balance is zero, then the following rates and balances must also be zero.

Balance Field Length: 6 numeric (whole dollars)

(Portico Host: 921 Transaction - RATE1 - RATE10 and BAL 1 – BAL 9 fields)

If selected, Courtesy Pay is available for this share type. The Limit field contains the corresponding default negative balance limit. All share draft accounts under this share type are automatically set up for courtesy pay using the specified limit. If no amount is specified in the Limit field, you must set up individual limits for each member using the Limit field in the Courtesy Pay group box on the Shares - Draft Info tab. The Processing Option field in the Courtesy Pay section on the Credit Union Profile - Shares tab must specify Y or X.

(Portico Host: 922 Transaction - COURTESY PAY OPT field)

The corresponding default negative balance limit for posting share drafts using courtesy pay. The negative balance limit can be any dollar amount including zeros. All share draft accounts under this share type are automatically set up for courtesy pay using the specified limit. If no amount is specified in the LIMIT field, you must set up individual limits for each member using the Limit field in the Courtesy Pay group box on the Shares - Draft Info tab.

Length: 9 numeric including decimal point

Keyword: LM

(Portico Host: 922 Transaction - COURTESY PAY LIMIT field)

As of November 2009, this option is no longer available. System default is not selected.

If this option was selected prior to November 2009, the Courtesy Pay limit is included in the share draft available balance displayed on the Account Listing grid, Shares – General tab, and Shares - Draft Info tab. The Courtesy Pay available balance will not be included in the calculated available balance that is displayed at ATMs, debit card transactions, Online Banking or Audio Response.

The Courtesy Pay available balance will only affect the displayed share draft balance. Portico uses the true share draft available balance to determine if there are sufficient funds to post a share draft item.

(Portico Host: 922 Transaction - COURTESY PAY AVB field)

If selected, the Direct Deposit check box on the ACH tab must be selected for the member to be eligible for Courtesy Pay processing.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 923 Transaction - DIR DEP REQ field)

The maximum number of days the share draft account can be negative before Courtesy Pay processing is suspended for the member.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 923 Transaction - SUSPEND IF NEG DAYS > field)

This option works with the Suspend if Negative Days > field. If Courtesy Pay processing has been suspended for the member due the account being negative for greater than the maximum number of days specified in the Suspend if Negative Days > field, you can use the Reactivate if Positive field to reactivate Courtesy Pay processing if a deposit is made that brings the account positive. The valid values are:

N-Not used

I-Immediately. Courtesy Pay funds are immediately available online.

D-Delayed. Courtesy Pay funds will not be available for use until the AM pass of the back-office cycle.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 923 Transaction - REACTIVATE IF POSITIVE field)

The number of calendar days between 01 and 60 before a negative share draft account balance caused by Courtesy Pay processing is automatically charged off. The date of the automatic charge-off is determined using the value in the Share Charge-off Days field and the date in the Went Negative field on the member’s Shares - General tab. For example, if the Share Charge-off Days field is 45 and the Went Negative field is 8/11/11, the negative balance as of 9/24/11 will be charged off at the end of the PM back-office cycle on 9/24/11. Portico will automatically charge off the entire negative share draft balance if a Courtesy Pay item created any portion of that negative share draft balance.

Valid values are 00 - 60. A value of 00 indicates that the option is not used. System default.

If the Courtesy Pay share type is also set up to fall into Collections, the account will fall into collections, when the Courtesy Pay negative amount is within the credit union-defined collection amount and is negative more than the credit union-defined number of grace days.

Users with the Portico - Products (Profiles) - Shares - Maintain permission can update this share type-level field. Click the Save button to save changes to the fields. The host transaction code (e.g. 921) above the tab assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 2 numeric

Keyword: DY

(Portico Host: 923 Transaction - CHG OFF DAYS field)

The general ledger account to which the share or share draft charge-off amount will be applied. The general ledger account specified must already exist in the GL Chart of Accounts.

Users with the Portico - Products (Profiles) - Shares - Maintain permission can update this share type-level field. Click the Save button to save changes to the fields. The host transaction code (e.g. 921) above the tab assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Length: 6 numeric

Keyword: GL

(Portico Host: 923 Transaction - CHG OFF G/L field)

The description of the general ledger account used for the share or share draft charge-off. If the general ledger transaction description is used then the description in this field will appear followed by the member number affected by the charge off. If the general ledger transaction description is not used then only the member number will display as the description.

Users with the Portico - Products (Profiles) - Shares - Maintain permission can update this share type-level field. Click the Save button to save changes to the fields. The host transaction code (e.g. 921) above the tab assists you with reviewing the audit report that documents updates to these fields. Please use caution when making changes to your credit union's processing rules.

Keyword: DE

Length: 28 alphanumeric

(Portico Host: 923 Transaction - G\L TRANSACTION DESCRIPTION field)

You can exclude a member from Courtesy Pay if the member is less than or greater than a specified age.

To exclude members greater than the age specified in the Age field, click the Greater than or equal option.

To exclude members less than the age specified in the Age field, click the Less than or equal option.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 923 Transaction - EXL AGE field 1)

The cut-off age used to restrict a member from Courtesy Pay.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

Length: 3 numeric

(Portico Host: 923 Transaction - EXL AGE field 2)

If selected, Courtesy Pay processing will be revoked if the share draft account went negative during the new account period.

If the share draft account went negative during the new account period, the Courtesy Pay Option field on the Shares - Draft Info tab will be changed to R - Revoked at the end of the new account period.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 923 Transaction - EXCLUDE IF NEG field)

If selected, Portico will total all the member's deposits to the specified share type during the new account period to determine if the member meets the minimum deposit amount specified in the Deposits Minimum field. If the member's total deposits to the specified share type during the new account period meet the minimum deposit amount specified in the Deposits Minimum field, the member is eligible for Courtesy Pay processing.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 923 Transaction - TOTAL ALL DEPS field)

The minimum deposit amount required during the new account period for the member to be eligible for Courtesy Pay processing. Valid values are in whole dollars 0 to 9999999. If the minimum deposit amount is not met, the Courtesy Pay Option field on the Shares - Draft Info tab will be changed to R - Revoked at the end of the new account period.

The Extended check box must be selected on the Credit Union Profile -Shares tab to use this option.

(Portico Host: 923 Transaction - DEPOSITS MINIMUM field)

The default note number for Courtesy Pay Loans. Portico will add CP to the beginning of the 4-character note number to identify the loan as a Courtesy Pay loan.

A Courtesy Pay loan will be created when the Create a Loan check box is selected on the Shares - Draft Info tab on the member's share draft account.

Length: 4 alphanumeric

Keyword: NT

(Portico Host: 923 Transaction - NOTE field)

The default loan type for Courtesy Pay loans. The loan type must be a valid loan type and have a loan payment type of 1.

Length: 2 alphanumeric

(Portico Host: 923 Transaction - LN TYPE field)

The default interest rate to be assessed a Courtesy Pay loan. The rate is used to calculate the amount of the interest due on the Courtesy Pay loan. Interest due is based on the loan principal for a specified time period.

The interest rate can be equal to or greater than zero but less than 36.500.

Length: 6 numeric including decimal point

Keyword: IR

(Portico Host: 923 Transaction - RATE field)

Indicates the default payment frequencies to be used by Portico when setting up a new Courtesy Pay loan. The valid values are:

1 - Weekly

3 - Biweekly

5 - Semimonthly

7 - Monthly. System default.

Keyword: PF

(Portico Host: 923 Transaction - FREQ field)

If selected, the loan will be reported to the credit bureau as Individual, indicating that the individual has contractual responsibility for this account and is primarily responsible for its payment. If not selected, the loan will not be reported to the credit bureau.

Keyword: RA

(Portico Host: 923 Transaction - RAC field)

If selected, back office will create the New Loan - Borrower Information tab as part of the Courtesy Pay new loan setup process.

(Portico Host: 923 Transaction - BRW field)

The credit union-defined purpose code assigned to the loan. This field can be used for reporting purposes.

Keyword: PC

Length: 2 alphanumeric

(Portico Host: 923 Transaction - PURP field)

The default loan officer who approved the loan.

Length: 2 alphanumeric

Keyword: LO

(Portico Host: 923 Transaction - LN OFF field)

The credit union-defined personal use code that can be used for reporting purposes.

Keyword: PU

Length: 1 alphanumeric

(Portico Host: 923 Transaction - PU field)

The credit union-defined collateral code assigned to the loan. This field can be used for reporting purposes.

Keyword: CL

Length: 2 alphanumeric

(Portico Host: 923 Transaction - CD field)

The credit union-defined collateral description for the courtesy pay loan. This field is informational only and only appears on the 350 and 700 Reports.

Length: 15 alphanumeric

Keyword: CD

(Portico Host: 923 Transaction - COL DESCRIPTION field)

Select the Associated Credit Bureaus, Inc. Special Comment Code. This description is used in conjunction with the Status field to further define the account for credit bureau reporting. The valid options are:

Blank - Removes any previously reported special comment code

B - Account payments managed by Credit Counseling Service

C - Paid by co-maker

H - Loan assumed by another party

I - Election of remedy

M - Account closed at credit grantor's request

O - Account transferred to another lender

S - Special Handling. Contact credit grantor for additional info

V - Adjustment pending

AB - Debt being paid through insurance

AC - Paying under a partial or modified payment agreement

AH - Purchased by another lender

AI - Recalled to military active duty

AM - Account Payments Assured by Wage Garnishment

AN - Account acquired by RTC/FDIC

AO - Voluntarily surrendered, then redeemed

AP - Credit line suspended

AS - Account closed due to refinance

AT - Account closed due to transfer

AU - Account paid in full for less than the full balance

AV - First payment never received

AW - Affected by natural disaster

AX - Account paid from collateral

AZ - Redeemed repossession

BA - Transferred to recovery. Requires Status code 71-97

BB - Full termination/status pending. Requires account type 3A (Auto Lease) or 13 (Lease)

BC - Full termination/obligation satisfied. Requires account type 3A (Auto Lease) or 13 (Lease)

BD - Full termination/balance owing. Requires account type 3A (Auto Lease) or 13 (Lease)

BE - Early termination/status pending. Requires account type 3A (Auto Lease) or 13 (Lease)

BF - Early termination/obligation satisfied. Requires account type 3A (Auto Lease) or 13 (Lease)

BG - Early termination/balance owing. Requires account type 3A (Auto Lease) or 13 (Lease)

BH - Early termination/insurance loss. Requires account type 3A (Auto Lease) or 13 (Lease)

BI - Involuntary repossession. Requires account type 3A (Auto Lease) or 13 (Lease)

BJ - Involuntary repossession/obligation satisfied. Requires account type 3A (Auto Lease) or 13 (Lease)

BK - Involuntary repossession/balance owning. Requires account type 3A (Auto Lease) or 13 (Lease)

BL - Credit card lost or stolen

BN - Paid by company who originally sold the merchandise

BO - Foreclosure proceedings started

BP - Paid through insurance. Requires Status code 13 or 61-65 and a current balance of 0.00.

BS - Prepaid Lease - Consumer Paid In Advance

BT - Principal deferred/interest payment only

CH - Guaranteed/Insured

CI - Account closed due to inactivity

CJ -– Credit line no longer available in repayment phase. Not valid for account statuses 13 and 61-65.

CK - Credit line reduced due to collateral depreciation

CL - Credit line suspended due to collateral depreciation

CM - Collateral released by creditor/balance owing. Not valid for account statuses 13 and 61-65.

CN - Loan modified under a federal government plan

CO - Loan Modified

CP - Account in Forbearance

CS - Used by Child Support Agencies Only when reporting collection accounts (No actual comment displays)

DE - Debt extinguished under state law. Not valid for account statuses 13 and 61-65. After Portico reports the loan in the credit bureau transmission, stop reporting the loan by changing the ECOA code to 0.

ZZ - Internal - Stops charged off loans from being paid off on the 632 Report

Keyword: RR

Reporting Analytics: CB Special Comment Code (Loan folder > Credit Bureau query subject and Month-end Information > Loan Month-End > ME Credit Bureau query subject)

(Portico Host: 923 Transaction - RMK field)

The maximum balance amount to which the Courtesy Pay loan term applies. On plateau terms, the balances must be in ascending order. If the Maximum Balance field is zero, then the subsequent Maximum Term and Maximum Balance fields must also be zero. If the Maximum Term field is greater than zero and the Maximum Balance field associated with the Maximum Term field is zero, then any amounts exceeding the amount in the last Maximum Balance field apply to the last term. A value of 001 in the Maximum Term field is one month.

Balance Length: 9 numeric including decimal

Term Length: 3 numeric

(Portico Host: 923 Transaction - BAL and TERM fields 1-6)