ACH Notification of Change - New

The Notification of Change Item - New dialog box electronically sends, receives, and refuses ACH Notification of Change forms. You also can inform the Originator when you receive invalid or incorrect information, such as a member number. To use the Notification of Change Item - New dialog box, the Notification of Change check box must be selected on the Credit Union Profile – ACH/Payroll tab and you must be set up as an ACH originator with your Federal Reserve Bank.

To access the Notification of Change Item - New dialog box, on the Portico Explorer Bar, click ACH in the Operations menu. On the ACH top menu bar, click Exception Processing, then click Notification of Change Items. Click Add Item on the Notification of Change Items window to display the Notification of Change Item - New dialog box.

Notification of Change

The system extracts and transmits the NOC items to the Federal Reserve Bank. All NOC records with the NOC has been sent to Federal Reserve check box not selected on the Notification of Change window will be sent. NOC items entered on Saturday are sent to the Federal Reserve Bank the following Monday night. The system purges all NOC items 90 days after the effective date specified in the Effective Date field on the Notification of Change Item dialog box. Portico closes the NOC file at 5:00 p.m. CST.

Changing information on the Notification of Change window will not alter the original information entered on the Exception Items window.

How do I? and Field Help

Using the 178 and 170 Reports, complete the following information to process a notification of change.

Field	Description
Member or GL option	Click the Member option if the ACH item is for a member account. Click the GL option if the ACH item is for a general ledger account number.
Account	The member number or general ledger account number associated with the ACH item. Length: 12 numeric for member number or 6 numeric for general ledger account number Keyword: AN
Branch	The branch number of the general ledger account. Length: 3 numeric
Item	The number of ACH record spaces available for this application. If a member or general ledger account has more than one return the item count will be incremented for each new record added. Length: 5 numeric
CU Routing	The credit union's routing and transit number. If you do not specify a routing and transit number, the system will default to the routing and transit number specified in the R/T Number field in the ACH section on the Credit Union Profile - ACH/Payroll tab. If your credit union has more than one routing and transit number, the system will display the lowest R/T regardless of the routing and transit number specified in the R/T Number field in the ACH section on the Credit Union Profile - ACH/Payroll tab. Length: 8 numeric Keyword: RT (CR for 462 Txn)
NOC has been sent to Federal Reserve	Select this check box if the NOC record has been sent to the Federal Reserve Bank. To stop a NOC, access the Notification of Change window for the account number involved in the ACH transaction. Clear the NOC has been sent to Federal Reserve check box and click Save. The record will remain on the system, but it will not be processed by the system.
Description	The description of the items in the batch. The description will appear on the member's statement. Length: 10 alphanumeric Keyword: DE Found on the 178 Report.
Batch Discretionary Data	The batch discretionary data. This information can be used to enable special handling of ACH items in the batch, as defined by the originating and the receiving financial institutions. Length: 20 alphanumeric Keyword: BD Found on the 178 Report.
Routing/Transit	The routing and transit number of the originating financial institution for an ACH transaction. Length: 8 numeric Keyword: OR Found on the 170 Report.
Company ID	The unique company ID of the originator of the ACH transaction. The originator can be the credit union or the company sending the ACH item. For ACH scheduled transfers, you can leave this field blank if posting by company name and/or OFI. On the ACH Processing Options window, enter zeroes in this field if posting by company name or batch description. Length: 10 alphanumeric Keyword: CI Found on the 178 Report.
Company Name	The name of the originating financial institution as it should appear at the receiving institution. The company name, OFI, and/or company ID can be used as the criteria for posting ACH. The company name can be used in addition to the OFI and/or company ID to post ACH or in place of the OFI and/or company ID. You can leave this field blank if posting by company ID and/or OFI. To post by company name only on the Member Transfer File Information dialog box, specify the company name in this field. The company name must be an exact match to the company name appearing on the ACH file. Leave the Originating Financial Institution and Company ID fields blank. On the ACH Processing Options window: To post by company name only, specify the company name in this field. The company name must be an exact match to the company name appearing on the ACH file. Leave the Originating Financial Institution field blank. In the Company ID field, enter zeroes. The Post by Company Name check box must be selected on the Credit Union Profile – ACH/Payroll tab to post ACH items through the post by company name only table first. To post by batch description, specify the batch description in this field. The batch description must be an exact match to the batch description appearing on the ACH file. Leave the Originating Financial Institution field blank. In the Company ID field, enter zeroes. The Post by Batch Description check box must be selected on the Credit Union Profile – ACH/Payroll tab to post ACH items through the post by batch description table first. If the Match On field is Batch Description on the ACH Processing Options window, Portico will only allow 10 characters in the field. Length: 16 alphanumeric Keyword: CN Found on the 178 Report.
Descriptive Date	The ACH item descriptive date. Length: 6 numeric in MM/DD/YY format Keyword: DD Found on the 178 Report.
Trace Number	The trace number assigned by the originating institution. Length: 7 alphanumeric Keyword: TR Only the last 7 digits (including any leading zeros) of the trace number on the 170 Report should be entered. (Found on the 170 Report.)
Effective Date	The date on which settlement should occur for ACH origination items. Or, the date on which the NOC was sent for ACH NOC items. Length: 6 numeric in MM/DD/YY format Keyword: ED Found on the 178 Report.
Item Discretionary Data	The discretionary data (DD) code as specified on the ACH file and is used to additionally qualify an ACH item. This field will be blank if there is not a DD code on the ACH file. If the item is a point-of-sale (POS) transaction that you are returning, you must specify a card transaction type code in this field even if the item was sent to Fiserv without a discretionary data code. If you do not, the Federal Reserve Bank will reject the item with an R26 - Mandatory Field Error. The valid card transaction code types are: 01 - Purchase of goods or services 02 - Cash 03 - Return reversal 11 - Purchase reversal 12 - Cash reversal 13 - Return 21 - Adjustment 99 - Miscellaneous transaction Length: 2 alphanumeric Keyword: ID Found on the 170 Report.
Transaction Code	Click the down arrow to select the required NACHA transaction code specified on the item received. (Found on the 170 Report.) The system will convert the incoming ACH transaction code to the appropriate transaction code. Valid options are: 05 - Loan Advance 22 - Credit to share draft/checking - valid for micro-entries, valid receiving transaction for same-day outgoing ACH credit item 23 - Prenote or ENR of credit to share draft checking 24 - Acknowledgment to share draft/checking 27 - Debit to share draft/checking - valid for micro-entries, valid back-office transaction for Person-to-Person (P2P) credit transactions and same-day outgoing ACH debit items. 28 - Prenote of debit to share draft/checking - valid receiving transaction for micro-entries, frequency must be Request, and effective date must be 3 business days in the future. 32 - Credit to shares/savings - valid for micro-entries, valid receiving transaction for same-day outgoing ACH credit item 33 - Prenote or ENR of credit to shares/savings 34 - Acknowledgment to shares/savings 37 - Debit to shares/savings - valid for micro-entries, valid back-office transaction for Person-to-Person (P2P) credit transactions and same-day outgoing ACH debit items. 38 - Prenote of debit to shares/savings - valid receiving transaction for micro-entries, frequency must be Request, and effective date must be 3 business days in the future. 42 - Automated general ledger deposit (credit) - valid receiving transaction for same-day outgoing ACH credit item 43 - Prenotification of general ledger credit authorization 47 - Automated general ledger payment (debit) - valid back-office transaction for same-day outgoing ACH debit items. 48 - Prenotification of general ledger debit authorization 52 - Automated loan account deposit (credit) - valid receiving transaction for same-day outgoing ACH credit item 53 - Prenotification of loan account credit authorization 54 - Acknowledgment to loan 55 - Debit to loan (reversal only) Length: 2 numeric Keyword: TC
Individual ID	The individual identification number that is the accounting number by which the receiver is known to the originator. For incoming Person-to-Person (P2P) transactions using the code ‘WEB,’ the sender’s name will appear in the Individual ID field on the incoming transaction. To help your members determine where a transaction originated, Portico will move the name from the Individual ID field to the Statement Description field in the member's financial transaction history. Length : 22 alphanumeric Keyword: II Found on the 170 Report.
Bank Account Nbr	The bank account number for the ACH item. Length: 17 alphanumeric Keyword: BI Found on the 170 Report.
Member Name	The receiving account holder's name. A name must be entered in this field for Standard Entry Class code WEB . For Standard Entry Class code ENR, use the following format when typing the name of the person receiving the benefits: First Name - Characters 1-7 Last Name - Characters 8-22 For example, type Jonathon Member as JONATHOMEMBER and type Julie Member as JULIE MEMBER. Federal requirements dictate that the last name must always begin in position 8. If the receiver of benefits is a company (representative payee indicator = B), enter the company name starting in position 1. Length: 22 alphanumeric Keyword: NM Found on the 170 Report.
Correction Code	Click the down arrow to select the correction code. Portico will automatically display the appropriate fields in the Correction Data group box. The valid options are: C01 - Incorrect Account Number C02 - Incorrect Route and Transit Number C03 - Incorrect Route and Transit Number and Incorrect Account Number C05 - Incorrect Transaction Code C06 - Incorrect Account Number and Transaction Code C07 - Incorrect Routing/Transaction Number, Account Number and Transaction Code C08 - Incorrect Foreign Receiving Account Number C09 - Incorrect Individual Identification Number C13 - Addenda Format Error Indicates the ACH NOC refusal code. This code allows you to refuse an ACH NOC item received from another financial institution. These codes are not currently supported: C61 - Misrouted Notification of Change C62 - Incorrect Trace Number C63 - Incorrect Company Identification Number C64 - Incorrect Individual Identification Number C65 - Incorrectly Formatted Addenda Information C66 - Incorrect Discretionary Data C67 - Routing Transit Number Not From Original Entry Detail Record C68 - Account Number Not From Original Entry Detail Record C69 - Incorrect Transaction Code Keyword: CE
Correction Data	The correct information. If the correction code is C01, type the correct account number in the Account Number field. If the correction code is C02, type the correct routing/transit number in the Routing/Transit field. If the correction code is C03, type the correct account number in the Account Number field and the correct routing/transit number in the Routing/Transit field. If the correction code is C05, select the correct transaction code from the Transaction Code drop-down list. If the correction code is C06, type the correct account number in the Account Number field and select the correct transaction code from the Transaction Code drop-down list. If the correction code is C07, type the correct account number in the Account Number field, type the correct routing/transit number in the Routing/Transit field, and select the correct transaction code from the Transaction Code drop-down list. If the correction code is C09, type the correct individual ID in the Individual ID field. If the correction code is C13, type the correct addenda information in the Addenda field. Length: 35 alphanumeric Keyword: CF
Type	The foreign exchange conversion methodology applied to a cross-border item. The valid values are: FV - Fixed to variable exchange type. VF - Variable to fixed exchange type. FF - Fixed to fixed exchange type. The Foreign Exchange Reference field must be spaces.) Length: 2 alphabetic Keyword: EI
Reference	The foreign exchange rate used to execute the foreign exchange conversion of a cross-border item or a reference to the foreign exchange transaction. Length: 15 alphabetic Keyword: ER
Receiving ID	The receiving ID used to identify the cross border item. Length: 11 alphanumeric Keyword: FR
Payment	The amount for which the item was originated in the foreign currency. If the Cross Border check box is selected, this field cannot be blank. Length: 18 numeric Keyword: FP
Reference Indicator	The contents of the Foreign Exchange Reference field. The valid options are: Click the Rate option if the reference is a foreign exchange rate. Click the Number option if the reference is a foreign exchange number. Click the Not Used option is a reference is not used. Keyword: EC
Original Currency Cd	The original ISO currency code for the foreign exchange item. Length: 3 alphabetic Keyword: OC
Destination Currency CD	The destination ISO currency code for the foreign exchange item. Length: 3 alphabetic Keyword: DC
Country Code	The ISO destination country code for the foreign exchange item. Length: 2 alphabetic Keyword: CC

Click Save to the save the ACH NOC item.

Click Delete to delete an ACH NOC item.

Click New to clear the fields and add a new ACH NOC item.

Click Copy to create a new ACH NOC item using the information from an existing item.

To stop a NOC, access the Notification of Change window for the account number involved in the ACH transaction. Clear the NOC has been sent to Federal Reserve check box and click Save. The record will remain on the system, but it will not be processed by the system.