Entering Documents Presented as ID

To verify a member using the Documents Presented as ID dialog box, click the Documents Presented as ID icon on the Transactions tab.

How do I? and Field Help

Complete the following information on the Documents Presented as ID dialog box:

1. Click the down arrow to select the type of document presented:
   • Badge
   • Drivers license
   • Passport
   • Signature Card
   • Military ID
2. Then, enter the ID number in the # field. If you selected Driver's License as the document presented, specify the valid 2-character state code in this field. (Length: 15 alphanumeric) Portico masks driver license numbers. You can click inside the field to show the driver license number. When you tab out of the field, the driver license number will be masked. The driver's license number will remain unmasked as long as the field has focus. Portico will log each time a user clicks inside a field to view a driver license number in the View Sensitive Data Audit report.
3. If the Expiration Date field appears, click the down arrow to select the ID expiration date from the pop-up calendar or enter the date in MM/DD/YYYY format. The field is only visible when you access the Documents Presented as ID dialog box from the Shared Service Center Transactions tab. The field will not appear when the dialog box is accessed for the sale of a money order or traveler's check within Shared Service Center.
4. Click OK. The identification information entered on the Documents Presented as ID dialog box remains associated with the guest member until a member look up is performed for a different guest member.

Click Cancel to reject your changes and close the window.

Portico recommends that you enter the document number if the amount of cash used to purchase non-monetary instruments (credit union checks, cashier's checks, money orders, and traveler's checks) equals or exceeds the amount specified in the Purchase Limit field in the Teller Administration section on the Credit Union Profile - Teller tab. Non-monetary cash instruments are credit union checks, cashier's checks, money orders, and traveler's checks. The document type, ID number, and expiration date are reported on the Shared Service Center Settled Activity Report 924. The identification information entered on the Documents Presented as ID dialog box will be reported on the 924 Report with the member verification and financial transactions for the member. You can use this information at a later date to identify the person who presented the on-us check(s) or purchased the cashier's checks, money orders, or traveler's checks to ensure your credit union is in compliance with the Bank Secrecy Act.