Services Detail: Adding a New Share Draft Account

The Effective Date field will default to today's date. You can change the effective date by clicking the Effective Date down arrow to select a date from the pop-up calendar or entering a date in MM/DD/YYYY format (Keyword: ED). Dividend and interest calculations are based on this effective date. While future effective dating is not allowed on most transactions, you can specify a future effective date on some transactions. The system will allow you to specify an effective date in the past when opening an account. The effective date cannot be less than the last post date of dividends.

Click the down arrow to select the share type of the new share account. Then, click the green arrow.

The total amount to be deposited to the new share account.

If the share account is an IRA, click the IRA Deposit Code down arrow to select the appropriate deposit code. Click here to view the valid list of IRS deposit codes.

If the share account is an HSA, click the HSA Deposit Code down arrow to select the appropriate deposit code.

The personal nickname specified by the member to identify the account.

Length: 38 alphanumeric

Click the From Product down arrow to select the source of the initial account deposit.

For an HSA, select the HSA coverage type from the HSA Coverage drop-down list. The valid values are:

S – Self-only

F – Family

Blank – Not specified (Family). You can use the Blank – Not specified (Family) option if the member did not specify Self or Family for the coverage type.

If you do not select an option from the HSA Coverage drop-down list, an error message will appear when you click Submit. You cannot complete the transaction until an HSA coverage type is selected and you cannot bypass the error message with an override.

The teller ID of the user logged into Portico when the account is opened. You can maintain the teller ID and branch on the Shares - General tab.

The branch of the user logged into Portico when the account is opened. You can maintain the teller ID and branch on the Shares - General tab.

Select the Opt in for ATM/Debit Card Processing and Fees check box if the member chooses to opt-in for overdraft processing of ATM and one-time debit card transactions. System default is not checked.

If selected, when an ATM transaction exceeds the current balance of the account, Portico will check to see if the account has overdraft protection from another account or multiple account(s) and exhaust the funds in those accounts and charge an overdraft fee. If the overdraft account does not have sufficient funds, Portico will check to see if the account has available uncollected funds or Courtesy Pay funds and assess fee. If the item is paid into negative, Portico will assess an NSF fee.

If not selected, the member chooses to opt-out of overdraft processing of ATM and one-time debit card transactions. If an ATM transaction exceeds the current balance of the account, Portico will check to see if the account has overdraft protection from another account or multiple account(s) and exhaust the funds in those accounts and charge an overdraft fee. If the overdraft account does not have sufficient funds, Portico will deny the transaction as insufficient funds. Portico will NOT check to see if the account has available uncollected funds, Courtesy Pay funds, or pay the item into negative.

The Courtesy Pay options on the Shares - Draft Info tab, in conjunction with the Opt In for ATM/Debit Card Processing and Fees field, control online ATM/Debit Courtesy Pay processing. The Opt In for ATM/Debit Card Processing and Fees field only controls if Courtesy Pay processing should be invoked for ATM and debit card transaction processing. If the Opt in for ATM/Debit Card Processing and Fees check box is selected, the Courtesy Pay process will follow and abide by all the credit union and member parameters setup for the account.

Note: The Opt In for ATM/Debit Card Processing and Fees field only applies to ATM and debit card transactions. The Opt In for ATM/Debit Card Processing and Fees field does not impact Courtesy Pay or Uncollected Funds processing for other items such as share drafts, ACH, and Bill Pay transactions.

The reason for the postponed contribution. For IRA owners who were affected by a federally declared disaster area, the postponed code is FD. For qualifying Armed Forces members, use the appropriate code for the owners’ area of operations. The valid options are:

EO12744 - Arabian Peninsula

EO13119 – Federal Republic of Yugoslavia

EO13239 - Afghanistan

FD - Federal Designated Disaster Extension Contribution

Be sure to select deposit code E from the IRA Deposit Code drop-down list to report postponed contributions.

The original year of the postponed contribution must be entered for each of the postponed contribution types. This cannot be the current year and can only be up to two years in the past. For example, if the current year is 2018, you can enter 2017 or 2016.

To charge a new member fee, enter the fee amount in the New Member Fee field.

If you select Cash/Check Received as the From Product, enter the amount in the Cash Amount field. Depending on your User Profile settings, the Cash Received dialog box will appear when you click in the Cash Amount field or when you click the CR button.

If you select Cash/Check Received as the From Product, enter the amount in the Check Amount field. Depending on your User Profile settings, the Check Log dialog box will appear when you click in the Check Amount field or when you click the CL button. In the Check Information group box, enter the hold amounts and number of hold days, as needed. Select the Print Hold Days on Receipt check box to print the hold information on the deposit receipt.

The amount of local check funds to be held for the specified local hold days. The local check amount is determined using the following calculation: CHECK AMT - NON-LOCAL AMT - NO HOLD AMT = LOCAL CHECK HOLD AMT.

Length: 12 numeric including decimal

The number of days to hold the amount of the check deposit considered as local funds. If blank, this field will default to the number of days specified in the Local field in the Holds section on the Credit Union Profile - Teller tab.

Length: 2 numeric

The amount of on-us check funds.

The amount of exception check funds to be held for the specified exception hold days. Refunds are not allowed on amounts held as exception funds.

Length: 12 numeric including decimal

Keyword: NL

The number of days to hold the amount of the check deposit considered as exception funds. This field will default to the number of days specified in the Exception field in the Holds section on the Credit Union Profile - Teller tab.

Length: 2 numeric

The amount of the refund due for this transaction. The refund amount may be calculated by the system as the difference between the total of the cash and check amounts, and the total of the transaction and fee amounts.

Length: 12 numeric including decimal

Keyword: RA

Funds deposited through non-local checks are not available for refund.

The type of refund to be disbursed. The valid options are:

Cash refund. System default.

Check refund

To charge a deposit fee, enter the fee amount in the Deposit Fee field.

The general account number that will be credited the deposit fee.

If you select Cross Account Transfer or one of member's existing share or share draft accounts as the From Product, enter the deposit amount in the Amount field.

For a Cross Account Transfer, enter the member number in the Member Number field. Click the Member Search button to locate a specific member.

Click the Share Account down arrow to select the share account that will supply the funds.

If the share account is an IRA, click the IRA Withdrawal Code down arrow to select the appropriate withdrawal code.

If the share account is an HSA, click the HSA Withdrawal Code down arrow to select the appropriate withdrawal code.

If the share account is an IRA, enter the Federal withholding amounts.

If the share account is an IRA, enter the State withholding amounts.

If the share account is an IRA, enter the amount of the withdrawal that is considered non-taxable.

Length: 10 numeric including decimal

If the share account is an IRA, enter the amount of the IRA withdrawal that is excess earnings. Excess earnings is the dividend amount earned on excess contributions during a given tax year. This amount is taxable.

You should enter an amount in this field only if you are using one of the following IRA distribution codes:

Removal of excess contributions for same year:

Traditional - 8, 81 (With exception)
Roth - 8J
Coverdell - 8M

Removal of excess contributions for prior year:

Traditional - P, P1 (With exception)
Roth - PJ
Coverdell - PM

Length: 10 numeric including decimal

To charge a transfer fee, enter the fee amount in the Transfer Fee field.

The general account number that will be credited the cross-account transfer fee.

To close the share account, enter a close reason in the Close Reason field.

Select the Close Account check box to close the account.

Select the Reg D Indicator check box to increment the share account's Regulation D transaction counter (Keyword: RD). The number of transactions is stored in the Period-to-Date Reg D Txns field on the Shares - Activity tab. If the share account's Period-to-Date Reg D Txns field on the Shares - Activity tab is greater than the limit defined in the Reg D Transactions field on the Share Profiles - Account Information tab, you must enter a teller override to complete the transaction.

Select the EFT Indicator check box if this is an EFT transaction (Keyword: ET). The system will automatically select the Force at Month End Because of EFT/Misc Activity check box on the Stmts/Reporting/Notices tab. If the EFT Indicator check box is selected, you must type a statement message in the Statement Messages 1 field.

Select the Update Withdrawal Counter check box to increment the share account's withdrawal counter (Keyword: WD). The number of withdrawals is stored in the Period-to-Date Withdrawals field on the Shares - Activity tab.

The member number of the account where the funds originated.

The share or share draft type of the account providing the funds.

The unique identifier used to post ACH transactions directly to the member share or share draft type. The ACH ID can be up to 17 alphanumeric characters and contain spaces and special characters. The Post by ACH ID check box must be selected in the ACH section on the tab to use the ACH ID to post ACH items. Depending on your ACH table, the ACH ID must match the ID located within the individual ID or bank account number position on an incoming ACH file in order to post to the correct share type. System edits will prevent an ACH ID from matching an existing ACH ID, member number, or draft ID. However, an ACH ID can match the member number associated with share or share draft account containing the ACH ID.

Length: 17 alphanumeric characters

Keyword: SI

The number of signatures required to withdraw funds from the account.

Length: 1 numeric

Keyword: SG

Reporting Analytics: NUM SIGNATURES (Located in Month-end Information/Share Month-end/ME Share Base subject)

The draft ID for the share account. The draft ID identifies the member share draft account incoming drafts should post against. The share draft identification is MICR coded on all drafts. Each share draft account must have a unique draft ID. Share draft IDs must also be unique within a credit union. Fiserv recommends making loan draft IDs and share draft IDs unique. If the loan draft ID and share draft ID are the same, drafts will process by the serial number range and transaction code:

If the serial number is 0-8999 or 10000-99999 and the draft transaction code is 40, process as a share draft.

If the serial number is 9000-9999 and the draft transaction code is 88, process as a loan draft.

Enter 0 to automatically assign a draft ID using the criteria defined on the Credit Union Profile - Shares tab.

Length: 11 numeric or 17 numeric if the Uses 17 Digit Draft IDs check box is selected on the Credit Union Profile - Shares tab

Keyword: DI and I2

Reporting Analytics: SHR DFT ID and SHR DFT ID 2 (Share Draft Record subject in the Share folder, All Share Draft Record subject in the Share\All Share folder, ME Share Draft Record subject in the Month-end Information\Share Month-end folder, and All ME Share Draft Record subject in the Month-end Information\Share Month-end\\All Share Month-end folder)

Click the down arrow to select the Courtesy Pay option. The valid options are:

• N - Not Allowed. Select this option to exclude specific members from Courtesy Pay.
• D - Default Limit (Share Rule Level). Courtesy Pay allowed using the default negative balance limit from the Share Profiles - Courtesy Pay tab. System default.
• O - Specified Limit (Member Share Level). Courtesy Pay allowed using the negative balance limit specified in the Limit field. Select this option to override the default negative balance limit from the Share Profiles - Courtesy Pay tab.
• M - Member Declined Courtesy Pay. Select this option to exclude a member's share type from courtesy pay at their request.
• R - Revoked by Credit Union. Select this option to exclude a member's share type from courtesy pay due to the feature being revoked by the credit union.
• E - Waive New Acct Period, Use Specified Limit. Waive the new account eligibility period and use the negative balance limit specified in the Limit field.
• W - Waive New Acct Period, Use Default Limit. Waive the new account eligibility period and use the default negative balance limit from the Share Profiles - Courtesy Pay tab.

If the Courtesy Pay Option field is Waive New Acct Period, the account can use Courtesy Pay funds during the new account period, regardless of whether the Account Went Negative check box is selected or the account does not meet the minimum deposit requirement in the Courtesy Pay New Acct Period group box. The Courtesy Pay Option field is not changed to Revoked until the end of the new account period.

Keyword: CP

The Account Went Negative checkbox is automatically selected if the share draft account went negative during the new account period.

Keyword: WN

Security Permission: Shares - Fields - Courtesy Pay Info - Maintain

Security Group: Member Services - User

If the Total All Deposits check box is selected on the Share Profiles - Courtesy Pay tab and the member's total deposits to the share draft type during the new account period meet the minimum deposit amount specified in the Deposits Minimum field on the Share Profiles - Courtesy Pay tab, the member is eligible for Courtesy Pay processing. If the minimum deposit amount is not met, the Courtesy Pay Option field on the Shares - Draft Info tab will be changed to R - Revoked at the end of the new account period.

To override the minimum amount of deposits required for Courtesy Pay eligibility at the member account level, select the Override Minimum Deposits Required check box and enter a value in whole dollars 0 to 9999999.

Keywords: AO (check box) and AM (amount field)

Security Permission: Shares - Fields - Courtesy Pay Info - Maintain

Security Group: Member Services - User

If the Age check box is selected, Portico will add Courtesy Pay to the share draft account, regardless of the member’s age. If the credit union is set up to exclude members from Courtesy Pay because of age, this check box will allow the member to access their Courtesy Pay funds even though the member may be in the age group being excluded from Courtesy Pay.

Keyword: OA

Security Permission: Shares - Fields - Courtesy Pay Info - Maintain

Security Group: Member Services - User

If the Delinquency check box is selected, Portico will add Courtesy Pay to the share draft account, regardless if the member has a delinquent loan. If the credit union is set up to exclude member's from Courtesy Pay because of loan delinquency, this check box will allow the member to access their Courtesy Pay funds even though the member may have a delinquent loan.

Keyword: OD

Security Permission: Shares - Fields - Courtesy Pay Info - Maintain

Security Group: Member Services - User

If a value exists in the Suspend if Negative Days > field on the Share Profiles - Courtesy Pay tab and the account is negative greater than the number of days specified, Courtesy Pay processing is suspended for the member. You can override this restriction at the member account level by selecting the Days Negative check box in the Restriction Overrides group box.

Keyword: NO

Security Permission: Shares - Fields - Courtesy Pay Info - Maintain

Security Group: Member Services - User