Reviewing Activity Counters and Average Balances
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The Shares - Activity tab displays the monthly balances and activity counters for the share account selected in the Select a Share Account drop-down list.
To access the Activity tab, under Member Services on the Portico Explorer Bar, click Account Information. The Overview tab appears on top. Click the Shares tab. Locate the member using the search tool on the top menu bar. Select the down arrow to select the search method, then enter the search criteria. Select the green arrow or press ENTER to locate the member.
On the Shares tab, click the Select a Share Account down arrow to select a share type and description. Then, click the green arrow. Click the Activity tab.
How do I? and Field Help
The Daily Average Balance for the Month grid displays the member's average daily balance for the six months specified.
You can maintain some of the transaction counters in the General Transaction Counters grid.
| Activity Counter | Description |
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The number of withdrawals performed on this share account during the current period. The following withdrawals update this field:
Share to share transfers, share to loan transfers, and certificate add-ons from a share do not update this field. The counter reset is determined by the Reset Counter field in the Shares section of the Credit Union Profile – Shares tab. Length: 3 numeric Keyword: OC |
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The number of Reg D transfers transactions performed against this share account. These transactions include share draft and ACH withdrawals, overdraft protection transfers from the account, automatic transfers to another account of the member at the credit union or to a third party, and online transactions performed with the Regulation D check box selected. The number can also include transactions initiated through online banking, audio response, debit card purchases, and overdraft transfers for self service transactions if the Reg D Transaction Processing field is Y or P on the Credit Union Profile – Self Service tab. Length: 3 numeric Keyword: TF |
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The number of withdrawals performed against this share account in the current year. Share to loan transfers and certificate add-ons do not update this field. This field cannot be maintained. Length: 3 numeric |
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The number of ACH debit items processed since the last fees were assessed. The option to count ACH debit items is controlled by your ACH Tables at the originating financial institution (OFI) level. Length: 3 numeric Keyword: AD |
If you determine that a member’s frequent Reg D violations require that you remove excess Reg D withdrawal capabilities from an account, select the Exclude From Unlimited Reg D for Self Service Transactions check box to prevent self service transactions after the Period-to-Date Reg D Txns counter reaches 6. Selecting this check box will exclude the share account from unlimited self service Reg D activity when the Reg D Transaction Processing field is set to P – Update Reg D Counter and Allow Excess Transactions on the Credit Union Profile - Self Service tab.
You can maintain some of the counters in the Draft Activity Counters grid.
| Activity Counter | Description |
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Exceptions |
The number of exceptions that have appeared on the Share Draft Exception Items window during the time period listed. The NSF Counters field on the Credit Union Profile - Shares tab specifies whether the system will increment the Exceptions counter based on the number of exceptions on a per day or per item basis. Month to Date: The number of exceptions that have appeared on the Share Draft Exception Items window during the current month. If you add records using the New Return Item window or delete records from the Share Draft NSF/Return History, the system will update this field appropriately. The system resets this number to zero at month end. Length: 3 numeric Previous Month: The number of exceptions that appeared on the Share Draft Exception Items window during the previous month. Length: 3 numeric/Reporting Analytics: YTD NSF DRAFT CNT1 NNN Days: The number of times a member has had exceptions appear on the Share Draft Exception Items window during a credit union-defined period. The credit union-defined period is specified in the NSF Counter Frequency field on the Credit Union Profile - Shares tab and appears as the field name on the Shares - Activity tab. Length: 5 numeric 12 Months: The number of times a member has had exceptions appear on the Share Draft Exception Items window during the past twelve months. The twelve-month period does not include the current month. At month end, the system will reduce the count by the number of exceptions for the oldest month and increase the count by the number specified in the Month to Date Exceptions field. Length: 5 numeric Life to Date: The number of exceptions that have appeared on the Share Draft Exception Items window since opening the account. You can maintain this field. The system will reset this field to zero when the number of exceptions exceeds 99999. Length: 5 numeric Reporting Analytics Location: Month-end Information > Share Month-end > ME Share Draft Information |
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Returns |
The number of drafts returned during the time period listed. The NSF Counters field on the Credit Union Profile - Shares tab specifies whether the system will increment the Returns counter based on the number of returns on a per day or per item basis. Month to Date: The number of drafts that have been returned during the current month. If you add records using the New Return Item window or delete records from the Share Draft NSF/Return History, the system will update this field appropriately. The system resets this number to zero at month end. Length: 3 numeric Previous Month: The number of drafts that were returned during the previous month. Length: 3 numeric/Reporting Analytics: YTD RTN DRAFT CNT1 NNN Days: The number drafts that have been returned during a credit union-defined period. The credit union-defined period is specified in the NSF Counter Frequency field on the Credit Union Profile - Shares tab and appears as the field name on the Shares - Activity tab. Length: 5 numeric 12 Months: The number drafts that have been returned during the past twelve months. The twelve-month period does not include the current month. At month end, the system will reduce the count by the number of returns for the oldest month and increase the count by the number specified in the Month to Date Returns field. Length: 5 numeric Life to Date: The number drafts that have been returned since opening the account. You can maintain this field. The system will reset this field to zero when the number of returns exceeds 99999. Length: 5 numeric Reporting Analytics Location: Month-end Information > Share Month-end > ME Share Draft Information |
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Rejects |
The number of share draft exception items that were not paid online or during back-office processing during the time period listed. This counter will only appear if the NSF Counters field is I – Per Item in the Share Draft section of the Credit Union Profile – Shares tab. Month to Date: The number of share draft exception items that were not paid online or during back-office processing during the current month. If you add records using the New Return Item window or delete records from the Share Draft NSF/Return History, the system will update this field appropriately. The system resets this number to zero at month end. Length: 3 numeric Previous Month: The number of share draft exception items that were not paid online or during back-office processing during the previous month. Length: 3 numeric NNN Days: The number of share draft exception items that were not paid online or during back-office processing during the credit union-defined period. The credit union-defined period is specified in the NSF Counter Frequency field on the Credit Union Profile - Shares tab and appears as the field name on the Shares - Activity tab. Length: 5 numeric 12 Months: The number of share draft exception items that were not paid online or during back-office processing during the 12-month period. The twelve-month period does not include the current month. At month end, the system will reduce the count by the number of returns for the oldest month and increase the count by the number specified in the Month to Date Rejects field. Length: 5 numeric Life to Date: The number of share draft exception items that were not paid online or during back-office processing since opening the account. The number shown includes current month activity. The system will reset this field to zero when the number of rejects exceeds 99999. Length: 5 numeric Reporting Analytics Location: Month-end Information > Share Month-end > ME Share Draft Information |
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Paid Negative |
The number of times during the time period listed that a member had non return items paid bringing the account negative. The count is incremented when an item is paid during the back-office cycle and assigned an exception code of A3 or A4, or when a reject item is paid online with non-return code 80. The NSF Counters field on the Credit Union Profile - Shares tab specifies whether the system will increment the Paid Negative counters based on the number of paid negative items on a per day or per item basis. Month to Date: The number of times during the current month that a member has had non return items paid bringing the account negative. If you add records using the New Return Item window or delete records from the Share Draft NSF/Return History, the system will update this field appropriately. The system resets this number to zero at month end. Length: 3 numeric Previous Month: The number of times during the previous month that a member had non return items paid bringing the account negative. Length: 3 numeric/Reporting Analytics: PAID NEG NR CNT 1 AGO NNN Days: The number of times a member has had a share draft paid bringing the account negative during the credit union-defined period. The credit union-defined period is specified in the NSF Counter Frequency field on the Credit Union Profile - Shares tab and appears as the field name on the Shares - Activity tab. Length: 5 numeric 12 Months: The number of times during the past 12 months that a member has had non return items paid bringing the account negative. The twelve-month period does not include the current month. At month end, the system will reduce the count by the number of paid negative non return items for the oldest month and increase the count by the number specified in the Month to Date Paid Negative field. Length: 5 numeric Life to Date: The number of times a member has had non return items paid bringing the account negative since opening the share draft account. The number shown includes current month activity. The system will reset this field to zero when the number of paid negative items exceeds 99999. You can maintain this field. Length: 5 numeric Reporting Analytics Location: Month-end Information > Share Month-end > ME Share Draft Information |
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Paid Miscellaneous |
The number of times during the time period listed that a member had non return items paid using miscellaneous funds. The count is incremented when an item is paid online during the current month without a non-return code, or when a reject item is paid online with non-return code 82. The NSF Counters field on the Credit Union Profile - Shares tab specifies whether the system will increment the Paid Miscellaneous counters based on the number of paid miscellaneous items on a per day or per item basis. Month to Date: The number of times during the current month that a member has had non return items paid using miscellaneous funds. If you add records using the New Return Item window or delete records from the Share Draft NSF/Return History, the system will update this field appropriately. The system resets this number to zero at month end. Length: 3 numeric Previous Month: The number of times during the previous month that a member had non return items paid using miscellaneous funds. Length: 3 numeric/Reporting Analytics: MISC NR CNT 1 AGO NNN Days: The number of times a member has had a share draft paid using miscellaneous funds during the credit union-defined period. The credit union-defined period is specified in the NSF Counter Frequency field on the Credit Union Profile - Shares tab and appears as the field name on the Shares - Activity tab. Length: 5 numeric 12 Months: The number of times during the past 12 months that a member has had non return items paid using miscellaneous funds. The twelve-month period does not include the current month. At month end, the system will reduce the count by the number of miscellaneous fund non return items for the oldest month and increase the count by the number specified in the Month to Date Paid Miscellaneous field. Length: 5 numeric Life to Date: The number of times a member has had non return items paid using miscellaneous funds since opening the share draft account. The number shown includes current month activity. The system will reset this field to zero when the number of paid miscellaneous items exceeds 99999. You can maintain this field. Length: 5 numeric Reporting Analytics Location: Month-end Information > Share Month-end > ME Share Draft Information |
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Paid Uncollected |
The number of times during the time period listed that a member had non return items paid using uncollected funds. The count is incremented when an item is paid during the back-office cycle and assigned an exception code of A2 or A5,or when a reject item is paid online with non-return code 81. The NSF Counters field on the Credit Union Profile - Shares tab specifies whether the system will increment the Paid Uncollected counters based on the number of paid uncollected items on a per day or per item basis. Month to Date: The number of times during the current month that a member has had non return items paid using uncollected funds. If you add records using the New Return Item window or delete records from the Share Draft NSF/Return History, the system will update this field appropriately. The system resets this number to zero at month end. Length: 3 numeric Previous Month: The number of times during the previous month that a member has had non return items paid using uncollected funds. Length: 3 numeric/Reporting Analytics: UNCOLL NR CNT 1 AGO NNN Days: The number of times a member has had a share draft paid using uncollected funds during the credit union-defined period. The credit union-defined period is specified in the NSF Counter Frequency field on the Credit Union Profile - Shares tab and appears as the field name on the Shares - Activity tab. Length: 5 numeric 12 Months: The number of times during the past 12 months that a member has had non return items paid using uncollected funds. The twelve-month period does not include the current month. At month end, the system will reduce the count by the number of uncollected fund non return items for the oldest month and increase the count by the number specified in the Month to Date Paid Uncollected field. Length: 5 numeric Life to Date Paid: The number of times a member has had non return items paid using uncollected funds since opening the share draft account. The number shown includes current month activity. The system will reset this field to zero when the number of paid uncollected items exceeds 99999. You can maintain this field. Length: 5 numeric Reporting Analytics Location: Month-end Information > Share Month-end > ME Share Draft Information |
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Paid Courtesy Pay |
The number of times during the time period listed that a member had non return items paid using Courtesy Pay funds. The count is incremented when an item is paid during the back-office cycle and assigned an exception code of CA, CO, CP or CU, or when a reject item is paid online with non-return code 83. The NSF Counters field on the Credit Union Profile - Shares tab specifies whether the system will increment the Paid Courtesy Pay counters based on the number of paid Courtesy Pay items on a per day or per item basis. Month to Date: The number of times during the current month that a member has had non return items paid using Courtesy Pay funds. If you add records using the New Return Item window or delete records from the Share Draft NSF/Return History, the system will update this field appropriately. The system resets this number to zero at month end. Length: 3 numeric Previous Month: The number of times during the previous month that a member had non return items paid using Courtesy Pay funds. Length: 3 numeric/Reporting Analytics: CP NR CNT 1 AGO NNN Days: The number of times a member has had a share draft paid against the Courtesy Pay limit during the credit union-defined period. The credit union-defined period is specified in the NSF Counter Frequency field on the Credit Union Profile - Shares tab and appears as the field name on the Shares - Activity tab. Length: 5 numeric 12 Months: The number of times during the past 12 months that a member has had non return items paid using Courtesy Pay funds. The twelve-month period does not include the current month. At month end, the system will reduce the count by the number of Courtesy Pay non return items for the oldest month and increase the count by the number specified in the Month to Date Paid Courtesy Pay field. Length: 5 numeric Life to Date : The number of times a member has had non return items paid using Courtesy Pay funds since opening the share draft account. The number shown includes current month activity. The system will reset this field to zero when the number of paid Courtesy Pay items exceeds 99999. You can maintain this field. Length: 5 numeric Reporting Analytics Location: Month-end Information > Share Month-end > ME Share Draft Information |
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Times Negative |
The number of times during the time period listed that the share draft account has been brought negative. Month to Date: The number of times during the current month that the share draft account has been brought negative. The system will add one to this field when the member's account goes from a positive balance to a negative balance because of online activity or activity during the back-office cycle; however, the system will not update this field if the account goes from a negative balance to a more negative balance. The system updates this field during the back-office cycle. You can maintain this field. Length: 3 numeric Previous Month: The number of times during the previous month that the share draft account was brought negative. You cannot maintain this field. Length: 5 numeric| Reporting Analytics: YTD NEG BAL CNT1 3 Month: The number of times during the past 3 months that the share draft account was brought negative. You cannot maintain this field. Length: 5 numeric 12 Months: The number of times during the past 12 months that the share draft account was brought negative. The twelve-month period does not include the current month. At month end, the system will reduce the count by the number of times the account was brought negative during the oldest month and increase the count by the number specified in the Month to Date Negative field. You can maintain this field. Any maintenance to this field also updates the 3 Month field. Length: 5 numeric Life to Date: The number of times since opening the account that the share draft account was brought negative. The number shown includes current month activity. The system will reset this field to zero when the number exceeds 99999. Maintenance to this field occurs during the back-office cycle. You can maintain this field. Length: 5 numeric |
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Cleared |
The total number of drafts that have cleared during the time period listed. The number of drafts cleared includes drafts cleared by online and back-office processing. Month to Date: The total number of drafts that have cleared during the current month. You can maintain this field. Length: 3 numeric Previous Month: The total number of drafts that have cleared during the previous month. You cannot maintain this field. Length: 5 numeric/Reporting Analytics: YTD DRAFT CNT1 3 Month: The total number of drafts that have cleared during the past 3 months. You cannot maintain this field. Length: 5 numeric 12 Months: The total number of drafts that have cleared during the past 12 months. The twelve-month period does not include the current month. At month end, the system will reduce the count by the number of cleared drafts for the oldest month and increase the count by the number specified in the Month to Date Cleared field. You can maintain this field. Maintenance to this field also updates the 3 Month field. Length: 5 numeric Life to Date: The total number of drafts that have cleared since opening the account. The number shown includes the current month. The system will reset this field to zero when the number of cleared drafts exceeds 99999. You can maintain this field. Length: 5 numeric Reporting Analytics Location: Month-end Information > Share Month-end > ME Share Draft Information |
The Deposited Check Counters grid displays the number of on us, local (plus immediate release), and exception checks presented by the member for the current month and the previous month (Length: 5 numeric). The number of immediate release checks are combined with the number of local hold checks and entered in the Local column. To display the Deposited Check Counters grid, the Deposited Items Count check box must be selected on the Credit Union Profile - Teller tab and the share account must be listed in the Include Share Draft Types fields. If the member only owns one of the share draft accounts listed, the deposited check will be recorded automatically in the Local, On-us and Exception counters on the Shares – Activity tab. If the member owns more than one of the share draft accounts listed, you can click the Check Count down arrow on the Check Log dialog box to select the share draft type used to track deposited item counts. A Flexible Fee program may be created to consolidate the counters for Local, Exceptions and On-Us deposited items and charge a fee in excess of credit union-defined parameters. This is a common practice for small business accounts and does not require the credit union to use Account Analysis to automate the count of the deposited items. The Deposited Check Counters grid will not appear if the member has Account Analysis.
The Average Daily Dividend Balance grid appears if the share type's dividend method is average daily balance. All months, except the current month, contain the average balance for the month. The current month contains a zero balance until the month-end cycle when the system calculates the average balance and stores it in this field. This field is for informational purposes only and is not used in dividend calculations. The Total field indicates the sum of the balance buckets for the twelve months.
The system updates the monthly values immediately if the share profile criteria dictates a change.
Click Share Draft NSF icon button to display the Share Draft NSF/Return History dialog box.
Click Save to save your changes to the activity counters.
General Ledger Effects: none | Related Reports: Non-Financial Transaction Register Report 030
- ADB 1months Ago - ADB 12months Ago (Located in Share Information > Average Daily Balance and Month-end Information > Share Month-end > ME Average Daily Balance)
- REG D Restricted (Located in Share > Share Base and Month-end Information > Share Month-end > ME Share Base)
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