Reviewing Vendor History

The Vendor Disbursal History window displays up to 13 months of vendor history in vendor code order. History is automatically retained for a vendor when a vendor code is entered in the Vendor Code field on the Miscellaneous Teller Disbursals tab when the transaction is processed.

Vendor history remains on the system for a rolling 13 months. Use the Vendor Code Report 306 to retain a permanent copy of vendor history information.

General ledger history only appears if the transaction was performed within the GL History retention period as defined in the History Options section on the History/Reversals tab.

A reversed transaction that was originally completed using a vendor code on the Miscellaneous Teller Disbursals tab will appear on the Vendor Disbursal History window along with the original transaction. Transaction reversals are indicated by a - (negative sign) after the amount. The Last Amount field on the Vendors window and the Last Posted Information Amount field on the Vendor Information window also show reversal information with a negative sign.

To access the Vendor Disbursal History window, click General Ledger within the Accounting menu on the Portico Explorer Bar. On the General Ledger menu bar, click Accounts Payable, then click Vendor Disbursal History.

How do I? and Field Help

Click Search to view all the vendor disbursal history. You can refine your search criteria using the Selection Criteria group box...

• To search for a specific vendor code, enter the vendor code in the Beg Vendor Code field. To specify a vendor code range, enter a beginning vendor code in the Beg Vendor Code field. Then, enter an ending vendor code in the End Vendor Code field. Length: 6 alphanumeric / Keyword: BV for Beg and EV for End
• To search for a specific date, click the Beg Date down arrow to select the date from the calendar or enter the date in MM/DD/YYYY format. To enter a date range, click the Beg Date down arrow to select a beginning date from the calendar or enter the date in MM/DD/YYYY format. Then, click the End Date down arrow to select an ending business date from the calendar or enter the date in MM/DD/YYYY format. Keyword: BD for Beg and ED for End
• To search for a specific amount, enter the amount in the Beg Amount field. To specify an amount range, enter a beginning amount in the Beg Amount field. Then, enter an ending amount in the End Amount field. Length: 15 numeric / Keyword: BA for Beg and EA for End
• To search for a specific check number, enter the check number in the Beg Check Nbr field. To specify a check number range, enter a beginning check number in the Beg Check Nbr field. Then, enter an ending check number in the End Check Nbr field. Length: 6 numeric / Keyword: BK for Beg and
• To search for a specific CAN, enter the CAN in the Beg CAN field. To specify an CAN range, enter the lowest CAN in the Beg CAN field. Then, enter the highest CAN in the End CAN field. Length: 7 numeric / Keyword: BC for Beg and EC for End
• Click the Ascending Vendor Name Order option to view the vendor disbursal history in ascending vendor name order.
• Click the Descending Date Order option to view the vendor disbursal history in descending date order.

Click Reset to clear the fields in the Selection Criteria group box.

Click Search to view the vendor disbursal history that meets the selection criteria.

The Accounts Payable Vendor History grid displays the vendor code, payee name, check amount, check number, business date, and computer-assigned number. Click the export icon to export the information to Microsoft Excel.

Column Heading	Description
Vendor Code	The code that represents the vendor. The vendor code can be made up of one, two, three, four, five, or six alphanumeric characters. The code must not contain spaces between characters. The vendor code is used on the Transactions - Miscellaneous Teller Disbursals tab. This code is credit union-defined. Length: 6 alphanumeric Keyword: VC Reporting Analytics: General Ledger » Accounts Payable Vendor History » CODE
Vendor Payee Name	The vendor payee for the specified transaction. Length: 29 alphanumeric Reporting Analytics: General Ledger » Accounts Payable Vendor History » PAYEE
Last Amount	The transaction amount that posted to the specified vendor. Length: 13 numeric including decimal Reporting Analytics: General Ledger » Accounts Payable Vendor History » TRANSACTION AMOUNT
Last Check #	The check number processed on the last transaction for this vendor. If the credit union does not use the Check Disbursal window or Forms Management, this field will be blank. It will also be blank if the vendor invoice was paid using the Transactions -Miscellaneous Teller Disbursals tab. Length: 6 numeric Reporting Analytics: General Ledger » Accounts Payable Vendor History » CHECK NUMBER
Business Date	The business date that a transaction last posted for this vendor. Length: 6 numeric Reporting Analytics: General Ledger » Accounts Payable Vendor History » BUSINESS DATE
CAN	The computer-assigned number (CAN) that was assigned to the vendor transaction. Length: 7 numeric Reporting Analytics: General Ledger » Accounts Payable Vendor History » ORIGINAL CAN
Rev CAN	The computer-assigned number (CAN) that was assigned to the reversal transaction. Length: 7 numeric Reporting Analytics: General Ledger » Accounts Payable Vendor History » CAN
History	Click the button in the History column to open the GL History - Prior Day window.

Click the printer icon to print the vendor history.

Click the vendor list icon button to open the Vendors window and view the vendor list.

Click the vendor information icon button to open the Vendor Information window and maintain the vendor information.

Click the export icon to export the information to Microsoft Excel.

Click the button in the History column to open the GL History - Prior Day window.

General Ledger Effects: none | Related Reports: Vendor Code Report 306

Portico Host: APH

Additional Reporting Analytics Query Items:

Reporting Analytics: General Ledger » Accounts Payable Vendor History » UNIQUE

Reporting Analytics: General Ledger » Accounts Payable Vendor History » JU CUID

Reporting Analytics: General Ledger » Accounts Payable Vendor History » JU RECORD TYPE

Reporting Analytics: General Ledger » Accounts Payable Vendor History » JU SUB RECORD TYPE

Reporting Analytics: General Ledger » Accounts Payable Vendor History » JU UNIQUE

Reporting Analytics: General Ledger » Accounts Payable Vendor History » JU CODE

Reporting Analytics: General Ledger » Accounts Payable Vendor History » JU SEQUENCE

Reporting Analytics: General Ledger » Accounts Payable Vendor History » LAST TXN CODE

Reporting Analytics: General Ledger » Accounts Payable Vendor History » LAST TXN TELLER

Reporting Analytics: General Ledger » Accounts Payable Vendor History » LAST TELLER BR

Reporting Analytics: General Ledger » Accounts Payable Vendor History » CUID