Reviewing the General Ledger List

The general ledger account number. When adding a general ledger account, consult the National Credit Union Association (NCUA) chart of accounts to ensure that the assigned number properly categorizes the account. This number dictates whether the Portico general ledger system classifies the account as income, expense, asset, liability, or capital. Portico does not allow a general ledger account number beginning with 0, 5, or 6.

Length: 6 numeric (XXX-XXX format)

The branch corresponding with the general ledger account number.

Length: 3 numeric

The description of the general ledger account.

When the General Ledger Order – Total option is selected, the GL Description field is the description for the GL found in the first branch on file.

Length: 35 alphanumeric

The current balance of the general ledger account number. If you clicked the General Ledger Order - Total option to view the general ledger accounts in balance order, the system will display the sum for all the branches in the Current Balance field.

Length: 14 numeric including decimal

Indicates if the general ledger account is:

A - Active

I - Inactive

D - Delete Pending

When you change a GL account status to Inactive, be sure that the GL is not assigned to an active product code or that it is being used on active share, loan, certificate, ACH, or share draft processing rules. Portico will attempt to prevent online transactions that affect an inactive general ledger directly. There are some online transactions that may bypass the direct affect on a general ledger and, therefore, the transaction will be processed successfully. When an online transaction is attempted using an inactive GL account, the error message “GL Account XXX-XXX, is Inactive in Branch XXX” will appear. All back-office transactions that are setup to use an inactive general ledger will be posted to prevent back-office processing errors.

When the General Ledger Order – Total option is selected, the Status field will display ‘Branches have different values’ if the values are different, if they are the same it will display the value.

Indicates if the Transfer Balance to Branch 000 check box has been selected on the GL Account Maintenance dialog box.

If selected, Portico will transfer the balance of this general ledger to the corresponding general ledger account in branch 000 during the back-office cycle.

Balance Information: Portico will transfer the general ledger balance at the beginning of the back-office cycle and prior to any back-office general ledger entries. All entries will have an effective date of the current day. No prior month entries will be made. The maximum transfer amount is 999,999,999.99. If a general ledger account balance exceeds this amount, a partial transfer will occur for the maximum amount. Portico will transfer any remaining balance each night until the general ledger account balance is zero.

Limits: The following general ledger accounts cannot be selected for balance transfer to branch 000:

• Any general ledger account that exists in the share, certificate or loan profiles.
• Any interbranch general ledger account beginning with 998.
• Any general ledger account where the corresponding general ledger account does not exist in branch 000 or is marked for deletion in branch 000.

When the General Ledger Order – Total option is selected, the Transfer Balance to Branch 000 field will display an ‘*’ if the values are different, if they are the same it will display the value.

Indicates if the ACH general ledger transactions, 42 for ACH general ledger credits and 47 for ACH general ledger debits, are allowed to post against this general ledger account. The valid values are:

C - Allow ACH GL transactions to post on this general ledger account for credits only.

D - Allow ACH GL transactions to post on this general ledger account for debits only.

N - Do not post ACH GL transactions against this general ledger account. System default.

Y - Allow ACH GL transactions to post on this general ledger account for both debits and credits.

If N, transaction codes 42 and 47 will be processed as ACH exceptions, crediting or debiting ACH suspense.