Defining Print Preferences

The Print Profile - Preferences dialog box lets you define the information that will appear on your printed receipts and checks. On the menu bar, click Tools, point to Profiles, point to Print Profile, and click Preferences. The Print Profile - Preferences dialog box appears.

Print Profile - Preferences - Receipts

How do I? and Field Help

On the Print Profile - Preferences - Receipts tab, you can select the information that should appear on the printed receipts, define when duplicate receipts should be printed, and indicate if receipts should be printed for dividend checks and for checks generated using check writer.

Select the Generate Receipts check box to print receipts or send email receipts. If the Generate Receipts check box is not selected, a receipt will not print or be sent via email regardless of the member’s receipt delivery preference; however, the receipt will be imaged to Nautilus Essentials.

The Additional Information to Print group box lists the optional information you can print on the receipt. The selections in the Additional Information to Print group box do not apply to email receipts. Portico uses the credit union-level settings defined on the Electronic Receipt Settings window for email receipts.

Select the Balance check box to print the account balance on receipts.
Select the Name check box to print the member's name will print on roll-type receipts only.
Select the Address check box to print the member's address on continuous-form receipts only. If the Name check box is not selected and the credit union uses continuous-form receipts, the name will still print on the bottom of the continuous-form receipt.
Select the General Ledger Account Number check box to print the general ledger account on the receipt for adjustments made using the Adjustments tab.
Select the Checks received detail check box to print checks received on receipts.
Select the Cash received bills detail check box to print bills received on receipts.
Select the Cash received coins detail check box to print coins received on receipts.
Select the Cash disbursed bills detail check box to print bills disbursed on receipts.
Select the Cash disbursed coins detail check box to print coins disbursed on receipts.
In the Separator Character field, enter the character used to separate information on the receipt.
Select the Print Envelope for Receipts check box to print an envelopes for receipts.

You can choose to print duplicate receipts for all receipts or for bond redemptions. From the Generate Duplicate Receipts drop-down list, select Bonds to print duplicate receipts for bond redemptions only. Select All to print duplicate receipts for all receipts, or select None to not print duplicate receipts.

You can also print receipts for dividend checks and credit union checks generated using check writer.

Select the Dividend Checks check box to print receipts for dividend checks.
Select the Check Writer check box to print receipts for check writer.

On the Print Profile - Preferences - Checks tab, you can indicate what should be printed on checks and money orders.

Select the Fill check amount with *** check box to enter *** in the check amount.
Select the Print Payee Name on Money Orders check box to print the payee name on money orders.
Select the Print Signature check box to print signatures on checks of a specific amount.
In the Signature Name field, enter the name of the signature file required on checks
In the Signature for amounts less than field, enter the check amount that will require a signature.

Print Profile - Preferences - Checks

On the Print Profile - Preferences - Other tab, you can define when member numbers should be printed and indicate if cash movements, teller open reports, teller closing reports, and adding machine information should be printed.

Print Profile - Preferences - Other

The fields in the Print Member Number group box determine when the member number should be printed.

From the On Receipt drop-down list, select how member numbers should be printed on receipts. The selection in the On Receipt drop-down list will not apply to email receipts. Portico uses the credit union-level settings defined on the Electronic Receipt Settings window for email receipts.
From the On Check drop-down list, select how member numbers should be printed on checks.
From the On Endorsement drop-down list, select how member numbers should be printed on endorsements.
From the On Member History/Status drop-down list, select the default secure member number option used when printing member history, member status, loan status and collection status. The value selected will appear in the Secure Member Number drop-down list on the Print Member History, Print Member Status, Print Loan Status and Print Collection Status dialog boxes.

From each drop-down list, you can select:

No Member Number - No member number will print. The taxpayer ID number will be masked.
Member Number - The complete member number and taxpayer ID will be printed.
Secure Member Number - Suffix - A secure member number will be printed. The first 4 digits of the member number followed by three asterisks will be printed. The taxpayer ID will be masked.
Secure Member Number - Prefix - A secure member number will be printed. Three asterisks followed by the last 4 digits of the member number will be printed. The taxpayer ID will be masked.

The Teller Open Reports group box lets you select the sections of the Teller Administration Teller Open Reports you wish to print. The check boxes in the Teller Open Reports group box will default to selected (print). If you do not want the reports to print, you must clear the check boxes.

Select the Teller Drawer Open check box to print the Teller Drawer Open report. The Teller Drawer Open report will print to the receipt printer.

Select the Physical Cash Count check box to print the Physical Cash Count. The Physical Cash Count report will print to the printer specified in the TA Teller Open/Close & Cash Movement field on the Print Profile - Assigned - Online tab. This report will only print if the Verify Cash check box is selected on the Credit Union Profile - Teller tab.

When the teller close process is complete and the reports are generated, the option selected in the Other Print Routing Information group box determine how the information is routed to the desired printer(s).

Select the Cash Movements to Receipt Printer check box to print Cash Movements on the receipt printer. When the Cash Movements to Receipt Printer check box is selected, the Cash Movements (ACM/ACS) and Physical Cash Count (ACP) will print to the Receipt Printer. Requires that the receipt printer uses slip inserts to print.

Select the Teller Open/Close Rpts to Receipt Printer check box to print the teller open and teller close reports on the receipt printer. The print location(s) for the teller close reports is based on the check boxes selected:

Teller Close Report	Only the Teller Open/Close Rpts to Receipt Printer check box is selected	All or some of the check boxes are selected in the Teller Close Reports group box
Teller Drawer Close (ATC)	Receipt Printer	Teller Close Printer
Teller Journal Batch Recap (ATB)	Does Not Print	Teller Close Printer
Checks/Voucher Balance Request (ATK)	Receipt Printer	Teller Close Printer
Receipt Balance Request (ATR)	Receipt Printer	Teller Close Printer
Forms Register (AFI)	Does Not Print	Teller Close Printer
Deposit Letter for Cash/Checks (DL)	Teller Close Printer	Teller Close Printer
Physical Cash Count (ACP)	Teller Close Printer	Teller Close Printer
Cash Movements (ACM/ACS)	Teller Close Printer	Teller Close Printer
Teller Overrides (ATJ)	Teller Close Printer	Teller Close Printer
Teller Drawer Status (Receipt)	Receipt Printer	Receipt Printer

Select the Adding Machine to Receipt Printer check box to print the adding machine tape on the receipt printer.

In the Cash Movements group box, you can define the system defaults for the Print Cash Voucher check box on the Cash Control – Movements tab and Print Vault Close check box on the Vault Balancing tab. If your credit union archives your teller close reports to Nautilus Essentials Documents, the cash voucher and the vault close report will be imaged automatically to Nautilus Essentials Documents in the Teller Work repository. You can access the cash vouchers and vault close reports using the View Documents dialog box

The system default for the Print Cash Voucher check box is selected/checked. Clear the Print Cash Voucher check box on the Other tab to set the Print Cash Voucher check box on the Cash Control – Movements tab to not selected.
The system default for the Print Vault Close check box is selected/checked. Clear the Print Vault Close check box on the Other tab to set the Print Vault Close check box on the on the Vault Balancing tab to not selected.

Select the Show Endorsement Quick Print Confirmation check box to display the endorsement confirmation message.

In the Teller Close Reports group box, you can select the sections of the Teller Administration Teller Close Reports you wish to print.

Select the Teller Drawer Close check box to print the Teller Drawer Close Report.

Select the Teller Close Receipt check box to print the Teller Close Receipt.

Select the Teller Journal Batch Recap check box to print the Teller Journal Batch Recap.

Select the Checks/Voucher Balance Request check box to print the Checks/Voucher Balance Request.

$Checks\Voucher Balance Request$

Select the Receipt Balance Request check box to print the Receipt Balance Request.

Select the Forms Register check box to print the Forms Register.

Select the Deposit Letter for Cash/Checks check box to print the Deposit Letter for Cash/Checks.

Select the Physical Cash Count check box to print the Physical Cash Count.

Select the Cash Movement check box to print the Cash Movement.

Select the Teller Overrides check box to print the Teller Overrides.

If the Archive Open/Closing Reports check box is selected on the Print Profile - Printers - Other Print tab, the Teller Drawer Open (ATO), Physical Cash Count (ACP), and the Teller Closing reports will be archived to the location specified. This option should only be used when a credit union does not have Nautilus Essentials. If your credit union uses Nautilus Essentials and the Archive Open/Closing Reports check box is selected, the opening and closing reports will print.

If your credit union uses Portico's printing functionality and Nautilus Essentials Documents, the reports can be archived in Nautilus Essentials Documents in the Teller Work repository accessible using the View Documents dialog box.

Contact Portico Customer Service if you are interested in storing your Teller Close Reports in the Teller Work repository in Nautilus Essentials Documents. The teller close information also appears on the Audit Trail Report 990.

Click Apply to apply your changes to the Print Profile - Preferences dialog box.

Click OK to save your changes and close the dialog box.

Click Cancel to cancel your changes and close the dialog box.