Viewing Detail Journals

The Detail Journals dialog box lets you view the Bond Redemption Journal, Cash Journal, Cash Disbursed Detail Journal, Cash Received Detail Journal, Checks Disbursed Journal, Checks Received Journal, Money Order Journal, Traveler's Checks Journal, and Cancelled Transactions Journal. (Portico print functionality only).

How do I? and Field Help

To access the Detail Journals dialog box, under Teller Management on the Portico Explorer Bar, click Tasks & Activities. The Open tab appears. Click the Teller Journaling tab. The Transaction Journal tab appears on top. Click Detail Journals to display the journal dialog box.

Click the Type of Journal down arrow to select the journal type: Bond Redemption Journal, Cash Journal, Cash Disbursed Detail Journal, Cash Received Detail Journal, Checks Disbursed Journal, Checks Received Journal, Money Order Journal, Traveler's Checks Journal, and Cancelled Transactions Journal.

Checks Received Journal

Checks Disbursed Journal

Teller Item Capture

If your credit union uses Teller Item Capture to scan checks received, an additional search criteria and new columns appear on the Checks Received Journal to let you view check transactions and scan the associated checks. The Transaction ID column will display the check transaction reference ID if the associated checks have been scanned. If the Transaction ID column is blank, you can click the Check Scan icon to display the Check Scan dialog box.

Select the Checks Not Scanned check box to display the check transactions in which the physical checks have not been scanned.

If your credit union uses Teller Item Capture to scan savings bonds, additional columns appear on the Bond Redemption Journal to let you view bond redemption transactions and view the savings bond images. The Transaction ID column will display the bond redemption transaction reference ID. Click the icon button next to the Transaction ID column to view the savings bond images.

Bond Redemption Journal - Teller Item Capture

To search for specific activity, enter your search criteria in the Selection Criteria group box.

Field	Description
Teller	The teller number of the teller you wish to display transactions for. To access this field, your security group must have this permission: TlrMg - User Can Perform Other Teller Task and Activities. Length: 2 alphanumeric
All Tellers	Select the All Tellers check box to view the journal detail for all tellers.
All/Received/Disbursed	For the Cash Journal... Click the All option to view cash received and disbursed. Click the Received option to view the cash received only. Click the Disbursed option to view the cash disbursed only.
Credit Union Checks	For the Checks Disbursed Journal, select the Credit Union Checks check box to view credit union checks.
Cashier's Checks	For the Checks Disbursed Journal, select the Cashier's Checks check box to view cashier's checks
Operating Checks	For the Checks Disbursed Journal, select the Operating Checks check box to view operating checks.
Check Type	For the Checks Received Journal, select the type of check received from the Check Type drop-down list. If your credit union is a Portico Shared Service Center acquirer, an additional Payroll check type will appear. During the checks received journal batch processing, payroll checks will be treated as no hold items and included in the No Hold total.
Begin/End Date	Click the down arrow to select the activity date from the pop-up calendar or enter the date in MM/DD/YYYY format. To view a specific activity, complete the field in the Begin row. To view a range of activity, complete the fields in the Begin row and End row. The system default for the Begin Date field is the teller's most recent open date. The system default for the End Date field is the current date.
Begin/End Branch	Enter the credit union branch associated with the transaction.
Begin/End CAN	Enter the computer-assigned number associated with the transaction. To view a specific activity, complete the field in the Begin row. To view a range of activity, complete the fields in the Begin row and End row. Length: 5 numeric
Begin/End Member/SSN	Enter the member number or Social Security number associated with the transaction. To view a specific activity, complete the field in the Begin row. To view a range of activity, complete the fields in the Begin row and End row. Length: 12 numeric
Begin/End Cash Amount	Enter the cash amount of the transaction. To view a specific activity, complete the field in the Begin row. To view a range of activity, complete the fields in the Begin row and End row. Length: 10 numeric including decimal
Begin/End Serial Number/Series	Enter the serial number associated with the money order or traveler's check. To view a specific activity, complete the field in the Begin row. To view a range of activity, complete the fields in the Begin row and End row. The series associated with the U.S. Savings Bond or the beginning series in the range. The valid options are: E - E series (1941 - 06/1980) EE - EE series (01/1980 - Present starting with 50 dollar denominations) I - I series (09/1998 - Present in 50, 75, 100, 500, 1,000 and 5,000 dollar denominations) (starting 05/01/1999 - 200 and 10,000 dollar denominations available) S - S Series (1967 - 1970 in 25, 50, 75, and 100 dollar denominations)
Begin/End Value	Enter the value of the money order or traveler's check. To view a specific activity, complete the field in the Begin row. To view a range of activity, complete the fields in the Begin row and End row. Length: 10 numeric including decimal
Begin/End Denomination	The denomination of the U.S. Savings Bond or the beginning value in the denomination range: 25, 50, 75, 100, 200, 500, 1000, 5000, or 10000. To view a specific activity, complete the field in the Begin row. To view a range of activity, complete the fields in the Begin row and End row. E series (1941 - 06/1980) EE series (01/1980 - Present starting with 50 dollar denominations) I series (09/1998 - Present in 50, 75, 100, 500, 1,000 and 5,000 dollar denominations) (starting 05/01/1999 - 200 and 10,000 dollar denominations available) S Series (1967 - 1970 in 25, 50, 75, and 100 dollar denominations) Length: 10 numeric including decimal

Click Search to display the journal results. Click Reset to clear the Selection Criteria group box and enter a new search criteria.

The journal grid can display the following information depending on the type of journal. Click More to view additional transactions that meet the selection criteria. Click the printer icon to print the information. Click the export icon to export the information to a Microsoft Excel spreadsheet.

Column Heading	Description
Date	The date the transaction occurred.
Time	The time the transaction occurred.
Branch	The branch where the transaction occurred.
TL	The teller associated with the transaction.
CAN	The computer-assigned number (CAN) assigned to the transaction.
Offline CAN	The offline computer-assigned number (CAN) if the transaction was completed using Offline Processing or Store and Forward Processing. All Offline computer-assigned numbers start with 999. All Store and Forward computer-assigned numbers start with 888.
Member Number	The member number associated with the transaction.
Cash Received	The amount of cash received
Cash Disbursed	The amount of cash disbursed
Details	The details of the cash received or disbursed.
Cash Drawer	The amount disbursed from the cash drawer.
Bills	The amounts of each bill disbursed or received.
Total	The total amount of cash disbursed or received.
Check Payee	The payee listed on the check disbursed.
Check Nbr/Number	The check number of the check disbursed.
Amount	The amount of the check disbursed or check received. The types of checks that make up a batch total will appear in a tooltip on the Checks Received Journal. The tooltip will appear when you hover your mouse over the Amount field for a batch total and display the item count and total for each check type. The check type totals also will be printed on the receipt. For Shared Service Center, payroll checks will be treated as no hold items and included in the No Hold total for the batch. Negative check amounts indicate the reversal of a received check. Portico looks at the CAN, branch and original transaction time when identifying the reversal of a received check.
View	Click the icon button in the View column to display an image of the check or a signed receipt. (Portico Print only) For credit unions using Teller Item Capture to scan savings bonds, click the icon button next to the Transaction ID column to view the savings bond images.
Sequence	The sequence of the check received.
Check Type	The type of check received.
Serial Number	The serial number of the money order or traveler's check.
Value	The value of the money order or traveler's check.
Series	The series associated with the U.S. Savings Bond
Denomination	The denomination of the U.S. Savings Bond.
Checks Received	The amount of the checks received.
Transaction ID	For credit unions using Teller Item Capture, the Transaction ID column will display the check transaction reference ID if the associated checks have been scanned, or the bond redemption transaction reference ID.
Check Scan	For credit unions using Teller Item Capture, if the Transaction ID column is blank, you can click the Check Scan icon to display the Check Scan dialog box.

The total amount of cash received, cash disbursed, and journal transactions will appear below the journal grid.

For the Checks Received Journal, click Batch to total the received checks in the Checks Received grid , and add a row with the Batch Total. Hover your mouse over the batch total amount to view the checks contained in the batch. The Batch button will be enabled when you clear the Check Type field and click Search.

For the Checks Received Journal, click Delete Batch to delete the batch.

Click Close to close the dialog box.

Offline Processing

To access the offline detail teller journals, click down arrow next to the Quick Balance icon and select Detail Journals. Portico will only display the activity completed in Offline Processing for the current day, teller and branch. The journal information is only available while you are in your initial offline session. You cannot display the offline activity from previous days. After you post the transactions during the Re-Entry process, the journal records and your totals from the Quick Balance dialog box will no longer appear. The posted transactions can be found in your online teller detail journals. The Cancelled Transaction Journal displays offline transactions that are cancelled rather than posted.