Closing a Member Account

To delete a relationship, select the Delete check box next to the relationship you wish to remove, then click Save. Select the check box in the column heading to select all the relationships.

To remove the relationships from the member's share or certificate accounts on the Member Close dialog box, select the Delete check box in the column heading and click Delete. Since non-members can be co-borrowers on loans, co-borrower relationships on loans will not be removed using the Delete check box. You must access the Borrowers dialog box to remove the co-borrower relationship.

On the Member Relationships dialog box, the Delete check box in the Co-Owner/Relationship Account List grid is disabled.

The name of the member, non-member or beneficial owner.

Purged-Deleted will appear for broken account relationships in which the taxpayer ID number (TIN) associated with a relationship is changed, but the TIN is not updated throughout Portico resulting in issues for other members with the same relationship.

The taxpayer ID number of the member, non-member or beneficial owner. Portico partially masks taxpayer ID numbers.

The member number, if the individual or beneficial owner is a member of the credit union.

The ownership type on the associated account. The valid values are:

• Agency (A)
• Business (B)
• Corporate (C)
• Deferred Compensation (D)
• Estate (E)
• Guardianship or Custodial (G)
• Individual (I)
• Joint (J)
• UTMA - Uniform Transfer to Minors Act also known as UGMA (M)
• Organization (O)
• Public Unit (P)
• Revocable Trust (T)
• Uninsurable (U)
• Irrevocable Trust (V)
• Miscellaneous (*)

If the Business Account has Beneficial Owners check box is selected on the Contact Information tab or Member Verification tab in New Members & Services, Portico will limit the valid options available. For the Account Indicator field, the valid options are: Agency (A), Business (B), Corporate (C), and Individual (I).

Keyword: AI

The individual's relationship to the member account. The valid values are:

• Authorized Signer (A)
• Sibling Beneficiary (B)
• Child or Grandchild Beneficiary (C)
• Custodian (D)
• Executor of Estate Account (E)
• Power of Attorney (F)
• In Trust For (I)
• Joint Owner (J)
• Successor Custodian (K)
• Club Account (L)
• Other Beneficiary (O)
• Parent Beneficiary (P)
• Successor Trustee (R)
• Spouse Beneficiary (S)
• Trustee (T)
• Uninsurable (U)
• Owner of Funds - grantor, plan participant, minor or ward (X)

If the Business Account has Beneficial Owners check box is selected on the Contact Information tab or Member Verification tab in New Members & Services, Portico will limit the valid options available. For the Relationship Indicator field, the valid options are:

• Account Holder (1)
• Aggregated to (2)
• Beneficial Owner (3)
• Known Transactor (4)
• Controlling Interest (5)
• Doing Business As (6)
• Guarantor (7)
• Member of (8)
• Power of Attorney (F)
• Signatory (9)
• Ultimate Beneficial Owner (Z)

If the business account has authorized signers, add the authorized signers first. Then, select the Business Account has Beneficial Owners check box, and add the beneficial owners.

To view the valid values based on account type, refer to the Account Relationships Table.

Keyword: RI

The share, loan or certificate type and corresponding description of the associated account. This column does not appear when viewing the Co-Owner Account List for a specific share, loan or certificate, or viewing a business account with beneficial owners.

The type of relationship associated with the business account. For the ownership relationship, select Ownership from the Prong drop-down list. For the control relationship, select Control from the Prong drop-down list. This field appears if the Business Account has Beneficial Owners check box is selected on the Contact Information tab or Member Verification tab in New Members & Services.

If the same individual is both the control prong and ownership prong, you must add two account relationships for the individual. The Account Indicator field can be the same, but the Relationship Indicator field must be different. For example, John Member is both the control prong and ownership prong for a business. The Account Indicator field can be Individual for both the control prong record and ownership prong record. If the Relationship Indicator field for the control prong record is Ultimate Beneficial Owner, the Relationship Indicator field for the ownership prong record must be different.

Multiple individuals can be set up with a control prong relationship. Multiple individuals can be set up with an owner prong relationship using the % field to indicate the percentage of ownership (25%, 50%, etc.).

Reporting Analytics: Owner Prong Type (Joint Cross Reference subject in the Member Information folder)

The title for the beneficial owner. The default list of valid values are: Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, General Partner, Managing Partner, President, Treasurer, or Vice President. You can customize this field and make it a required field in New Members & Services using the Customized Fields window. A title must be selected for the beneficial owner if the Prong field is Control. This field appears if the Business Account has Beneficial Owners check box is selected on the Contact Information tab or Member Verification tab in New Members & Services.

Reporting Analytics: Title (Joint Cross Reference subject in the Member Information folder)

The time period the beneficial owner has a relationship with the business account. The Start Date field will default to the current date, but can be changed to a date in the past. Click the down arrow to select the date from the pop-up calendar or enter the date in MM/DD/YYYY format. This field appears if the Business Account has Beneficial Owners check box is selected on the Contact Information tab or Member Verification tab in New Members & Services.

Reporting Analytics: Relationship Start Date (Joint Cross Reference subject in the Member Information folder)

The time period the beneficial owner has a relationship with the business account. The End Date field can be left blank or a date in the future when you know the relationship will end. Click the down arrow to select the date from the pop-up calendar or enter the date in MM/DD/YYYY format. This field appears if the Business Account has Beneficial Owners check box is selected on the Contact Information tab or Member Verification tab in New Members & Services.

Reporting Analytics: Relationship End Date (Joint Cross Reference subject in the Member Information folder)

For a beneficiary relationship, this is the percentage of the account funds that the beneficiary on the account will receive.

For the ownership prong of a beneficial owner relationship, enter the percentage of ownership in the % field. The % field appears if the Business Account has Beneficial Owners check box is selected on the Contact Information tab or Member Verification tab in New Members & Services.

Valid option are 000-100.

Length: 3 numeric

The priority of the account relationship. This is a credit union-defined field. Any value between 01 and 99 is valid, where 01 is the highest priority and 99 is lowest priority. When the account has multiple joint owners within the same relationship/derived group, the priority can be used to determine the joint name that appears in the account listing and in documents generated through Document Preparation. Portico determines the name using the following criteria:

1. Are there account relationships with an Account Indicator field of Individual, Joint, Guardianship or Miscellaneous?
2. If yes, do the account relationships also have a Relationship Indicator field of Joint, Authorized Signer, Owner of Funds, or blank (all)?
3. If yes, then Portico will look at the priority number of the account relationship(s). Since the accounts are in SSN numerical sequence, the first account relationship within the derived group with a priority of 1 will be used as the joint name. Portico will use the priority to sort the order of the relationships in highest to lowest, where 1 is the highest priority, followed by priority number 2, and so on.
4. If none of the account relationships meet this criteria (account indicator, relationship indicator and priority of 1), then Portico will look at the Share Joint Name field on the Shares - Relationships tab. If a name is entered in the Share Joint Name field, that name will be used as the joint name.

When a business account has multiple beneficial owner relationships within the same relationship/derived group, the priority can be used to determine the name that appears in documents generated through Document Preparation. Portico determines the name using the following criteria:

1. Are there account relationships with an Account Indicator field of Agency, Business, Corporate, or Individual?
2. If yes, do the account relationship also have a Relationship Indicator field of Account Holder, Aggregated to, Beneficial Owner, Known Transactor, Controlling Interest, Doing Business As, Guarantor, Member of, Power of Attorney, Signatory, or Ultimate Beneficial Owner?
3. If yes, then Portico will look at the priority number of the account relationship(s). Since the accounts are in SSN numerical sequence, the first beneficial owner relationship within the derived group with a priority of 1 will be entered in the mapped field. Portico will use the priority to sort the order of the beneficial owners in highest to lowest within the derived group, where 1 is the highest priority, followed by priority number 2, and so on.

Length: 2 numeric

Reporting Analytics: Joint Owner Priority (All Joint Cross Reference subject in the Member Information folder)

In the Co-Owner Account List grid, the ellipsis icon button indicates that the co-owner is not a member of the credit union. The member icon button (green shirt) indicates that the co-owner is a member of the credit union. The beneficial owner icon button (purple shirt) indicates that the member or non-member has a beneficial owner relationship with the business account. If the associated account is a loan, click the ellipsis icon button or the member icon button to display the Borrowers dialog box. If the associated account is a share or certificate, click the ellipsis icon button or the member icon button to display the Account Relationships dialog box.

The account number of the member.

The ownership type on the associated account. The valid values are:

• Agency (A)
• Business (B)
• Corporate (C)
• Deferred Compensation (D)
• Estate (E)
• Guardianship or Custodial (G)
• Individual (I)
• Joint (J)
• UTMA - Uniform Transfer to Minors Act also known as UGMA (M)
• Organization (O)
• Public Unit (P)
• Revocable Trust (T)
• Uninsurable (U)
• Irrevocable Trust (V)
• Miscellaneous (*)

If the Business Account has Beneficial Owners check box is selected on the Contact Information tab or Member Verification tab in New Members & Services, Portico will limit the valid options available. For the Account Indicator field, the valid options are: Agency (A), Business (B), Corporate (C), and Individual (I).

Keyword: AI

The individual's relationship to the member account. The valid values are:

• Authorized Signer (A)
• Sibling Beneficiary (B)
• Child or Grandchild Beneficiary (C)
• Custodian (D)
• Executor of Estate Account (E)
• Power of Attorney (F)
• In Trust For (I)
• Joint Owner (J)
• Successor Custodian (K)
• Club Account (L)
• Other Beneficiary (O)
• Parent Beneficiary (P)
• Successor Trustee (R)
• Spouse Beneficiary (S)
• Trustee (T)
• Uninsurable (U)
• Owner of Funds - grantor, plan participant, minor or ward (X)

If the Business Account has Beneficial Owners check box is selected on the Contact Information tab or Member Verification tab in New Members & Services, Portico will limit the valid options available. For the Relationship Indicator field, the valid options are:

• Account Holder (1)
• Aggregated to (2)
• Beneficial Owner (3)
• Known Transactor (4)
• Controlling Interest (5)
• Doing Business As (6)
• Guarantor (7)
• Member of (8)
• Power of Attorney (F)
• Signatory (9)
• Ultimate Beneficial Owner (Z)

If the business account has authorized signers, add the authorized signers first. Then, select the Business Account has Beneficial Owners check box, and add the beneficial owners.

To view the valid values based on account type, refer to the Account Relationships Table.

Keyword: RI

The share, loan or certificate type and corresponding description of the associated account. This column does not appear when viewing the Co-Owner Account List for a specific share, loan or certificate, or viewing a business account with beneficial owners.

Click the green arrow button to display the Overview tab for the member selected. Not available on the Member Close dialog box.

The type of hold on the share account. When adding a new hold, click the down arrow to select a hold code. You can create a customized list of valid share amount hold codes using the Share Amount Hold Code window.

When a deposit with a check hold is performed online or via ATM, Portico will look at the Check Hold Release Amount field on the Credit Union Profile – Teller tab to determine the hold amount. The amount immediately available can appear in the Share Amount Hold Detail grid with an * in the Hold Code column. If you accidentally delete amount, you can manually add it to the Share Amount Hold Detail grid by typing * in the Hold Code column, entering the current date, and entering an amount. Default check hold days for existing members and new members appear on the Credit Union Profile – Teller tab.

Reporting Analytics: Check Hold Ind (Check Hold subject located in the Share folder and the ME Check Hold subject in the Month-end Information\Share Month-end folder)

The date the hold will expire. When adding a new hold, click the down arrow to select the expiration date or enter the date in MM/DD/YYYY format. If a check hold is placed with an expiration date of 7/30, the funds will be available the morning of 7/30. The hold is removed prior to any financial processing, making the funds available for any share drafts or ACH items.

Reporting Analytics: Hold Expiry Date (Check Hold subject located in the Share folder and the ME Check Hold subject in the Month-end Information\Share Month-end folder)

The serial number of the check.

Reporting Analytics: SD Serial Number (Check Hold subject in the Share folder and ME Check Hold subject in the Month-end Information\Share Month-end folder)

The amount of funds restricted by the current hold. The system will automatically reduce the available balance of the share account by this dollar amount.

Length: 10 numeric

Reporting Analytics: Check Hold Amount (Check Hold subject located in the Share folder and the ME Check Hold subject in the Month-end Information\Share Month-end folder)

The priority of the closing member's account in the overdraft process.

The member number where the member you are closing is listed as an overdraft account.

The closing member's account that is listed as an overdraft account.

The 10-digit debit ID embossed and encoded on the member's debit card. The value entered in the Check Digit field on the EFT Processing Rules tab on the EFT Processing Rules window is used to calculate the check digit in the tenth position of the debit ID.

The date the debit hold transaction or refund authorization was initiated by the merchant.

The time the debit hold transaction or refund authorization was initiated by the merchant.

The Reg E data that was received as merchant identification on the debit authorization request. It includes the merchant type, merchant identifier and location.

Length: 59 alphanumeric

The status code indicates a settlement or reversal of a debit hold authorization transaction was received and the system was unable to match it exactly with the hold authorization. The valid status codes are:

C - Debit hold canceled by system after two hours for gas sales merchants only. The authorized amount will be subtracted from total debit holds.

D - Indicates debit hold was deleted by teller. The authorized amount will be subtracted from total debit holds.

E - Debit hold expired after the credit-union defined number of days. The authorized amount will be subtracted from total debit holds.

I - TID (Transaction Identifier) that Visa assigns during the original authorization request message is used to match pre-authorizations to settlements to release a debit hold. The authorized amount will be subtracted from total debit holds.

R - If the settlement transaction is a debit hold reversal, it will occur when the reversal transaction matches the original authorization transaction system trace number and local date and time. An authorization transaction is being reversed by Fiserv Card Services. The authorized amount will be subtracted from total debit holds.

S - If a transaction exactly matches the authorization transaction on local transaction date, merchant type and approval code information, the debit hold will be settled. The authorized amount will be subtracted from total debit holds.

M - If a settlement transaction matches the authorization transaction on merchant type and amount, the debit hold will be settled. The authorized amount will be subtracted from total debit holds.

N - If a settlement transaction matches the authorization transaction on local date and amount, the debit hold will be settled. The authorized amount will be subtracted from total debit holds.

T - If a settlement transaction matches the authorization transaction on merchant type and approval code, the debit hold will be settled. The authorized amount will be subtracted from total debit holds.

F - If an authorization transaction is not an e-debit transaction and a settlement transaction matches on system trace number, retrieval reference number, and card acceptor terminal ID, the debit hold will be settled. Visa and MasterCard transactions are considered e-Debit transactions. The authorized amount will be subtracted from total debit holds.

Refund Pending - Indicates a refund authorizations pending settlement. Refund authorization amounts will not affect the share available balance

Blank - No matches to S, M, N, T, or F combinations were found. No debit hold will be settled and the hold will remain in place.

Holds with exception codes E (expired by back-office) or C (canceled) will be reviewed for overdraft transfer, uncollected funds, and courtesy pay processing to ensure that the appropriate fee is assessed for the settlement items based on the overdraft option used during authorization.

Note: All the codes listed will appear on the 247 Report.

The authorized amount of the debit transaction. This amount will be held against the member's share available funds until a settlement transaction is received or this authorization expires. Refund authorization amounts will not affect the share available balance

Length: 9 numeric

Click the view details icon button to display the Self Service Transaction Information dialog box.

The type of the account that has funds pledged against the loan. The valid values are:

S - Share account

C - Certificate account

* - All accounts

Keyword: ST

The share type or certificate number and the corresponding account description.

The member that has the pledged loan.

Keyword: PM

The note number of the loan that the share or certificate account is pledged.

Keyword: PN

The share or certificate amount pledged against the loan. The system will automatically reduce this amount as loan payments are made if B or T appears in the Depledge field on the Loan Profiles - Account Information tab. If N appears in the Depledge field, you must use the Pledge Information dialog box to adjust or remove the pledged amount. To remove a pledge associated with a purged loan, type 0.00 in the Pledge Amount field and click Save.

Length: 12 numeric including decimal

Keyword: GA

The payroll group number.

The description of the payroll.

The member's total payroll amount received from the payroll sponsor company.

The last date the system posted the payroll.

Click the magnifying glass button in the Details column to transfer to the Member Payroll Maintenance dialog box.

The payroll group number.

The description of the payroll.

The payroll distribution amount to be applied to the specified account.

Length: 10 numeric including decimal

Keyword: DA

The member number sending the distribution.

The receiving account type. The valid options are:

C - Certificate

G - General ledger account. Cross-account distributions are not allowed for account types G and W.

L - Loan account

M - Mortgage loan account (resides on vendor package)

S - Share account

W - IRA withholding account. Cross-account distributions are not allowed for account types G and W.

Keyword: ST

The receiving share type, certificate number, note number, or general ledger account.

The last date the system posted the payroll.

The last date a change was made to the payroll distribution.

Click the magnifying glass button in the Details column to transfer to the Member Payroll Maintenance dialog box.

Identifies the account information on the row as the From account or To account.

The selection process that will be used to determine which accounts to transfer the funds from. Transfers will not be allowed from escrow share types. The valid values are:

1 - Search all regular share accounts belonging to this member from the lowest share type to the highest.

2 - Search all share draft accounts belonging to this member from the lowest to the highest.

3 - Search all IRA share accounts belonging to this member from the lowest to the highest.

4 - Search all regular share accounts first, then all Non-IRA certificates from the lowest to the highest certificate number.

5 - Search all IRA share accounts belonging to this member first, then search all IRA certificates from the lowest to the highest certificate number.

6 - Search all IRA certificates belonging to this member from the lowest to the highest certificate number, then search all IRA share accounts.

7 - Search all IRA certificates belonging to this member from the lowest to the highest certificate number.

8 - Search all Non-IRA certificates belonging to this member from the lowest to the highest certificate number.

Blank - Not used

Keyword: SY

The type of account that the funds will be transferred from and to. The valid values are:

Share

Certificate

Loan

Check

GL

Safe Deposit Box

Keyword: TT

The share type, certificate number, note number or general ledger number of the account that the funds will be transferred from or to.

For share, certificate, loan, or commercial loan, click the down arrow to select the share type, certificate number, or note number.

For general ledger, enter the account number.

For sweep processing, enter the interest-bearing share account information in the Acct Type/Acct ID field. The interest-bearing account must be for the same member number.

For a safe deposit box, the default general ledger account that will receive safe deposit box rental fees Credit Union Profile - Products & Services tab will appear in this field.

Keyword: TC

The type of transfer scheduled for the member. The valid values are:

A - All Available Funds. Transfer amount is all of the available funds in the share type specified in the Account ID field at the time of the transfer.

L - Loan Amount Due. Transfer funds based on the loan amount due at the time of the transfer instead of the regular payment amount. The Transfer Type field cannot be L - Loan Amount Due for FICS loans.

O - Loan Payoff. Transfer amount is the loan payoff amount at the time of the transfer.

P - Scheduled Loan Payment. Transfer amount is the scheduled payment amount on the loan record at the time of the transfer.

S - Sweep Excess Funds for sweep processing. Transfer amount is the difference in the available balance minus the target amount defined in the Amount/Target Balance field. Any excess available funds be moved to another specified interest bearing account.

X - ACH Excess. Transfer amount is the ACH deposit amount defined in the Amount/Target Balance field. Any ACH deposit amount in excess of the amount specified will be transferred.

Blank - Fixed Amount. System default. Transfer amount is the fixed amount defined in the Amount/Target Balance field. The Transfer From Selection Type or Account Type field must specify a share or share draft account.

Keyword: AY

The fixed amount that will be transferred.

The Amount field must be blank or zero if the Transfer Type field is A - Available Funds, O - Loan Payoff or P - Scheduled Loan Payment, or L - Loan Amount Due.

If the Transfer Type field is X-ACH Excess, the dollar amount specified will remain in the target account.

For sweep processing, enter the target minimum balance in the Amount/Target Balance field. The amount in the Amount/Target Balance field must be greater than 0.00. The system calculates if there is an amount in excess of the target balance, and a one-way sweep of funds is performed daily when the transaction account has a balance in excess of the target amount. The system will consider check hold amounts and minimum balance requirements when calculating the target balance. The excess funds will be swept to the account specified in the Acct Type/ID fields.

Length: 12 numeric including decimal

Keyword: TA

The effective date of the transfer. If the post date and effective date on the Member Transfer File Information dialog box are the same, the transfer will be performed in the PM pass of the back office cycle. If the post date is one day less than the effective date, the transfer will be performed in the AM pass of the back-office cycle. The effective date can not be more than one day greater than the post date. Click the down arrow to select the date from the pop-up calendar or enter the date in MM/DD/YYYY format.

Keyword: ED

The order in which Portico will post the member's transfer items effective the same day. Valid transfer priority codes are 01 through 99. Transfer priorities occur in ascending order, starting with 1. The second field of XX indicates the total number of transfers that this member has set up. If the Frequency field is C-ACH Scheduled, the Priority field is system-assigned to automatically insert the ACH transfer before any non-ACH transfers. For sweep processing, set the transfer as the last priority in the Priority field. You can only specify a priority when creating the transfer. Once you click Save, you cannot maintain the Priority field. You must delete the transfer record, then re-create the transfer to change the priority.

Length: 2 numeric

Keyword: DP

The member number that the funds will be transferred to or from.

Length: 12 numeric

Keyword: M2

Click the icon button to open the Member Transfer File Information dialog box and view the transfer detail.

Select the Del check box to delete the item.

The specific share type for posting directly to a specified share or share draft account.

The batch ID from the Batch Maintenance window.

The number of ACH record spaces available for this application. If a member or general ledger account has more than one return the item count will be incremented for each new record added.

The dollar amount of the ACH transaction. For batch SEC code ENR, ACK, or ATX, the amount is 0.00.

The frequency in which the member item is processed. Valid values are: Weekly, Biweekly, Semimonthly, Monthly, Quarterly, Annually, Request, or Same Day.

The beginning settlement date for the ACH item.

The account number at the receiving financial institution that will receive the offset to the member's activity at the credit union.

The receiving account holder's name. A name must be entered for Standard Entry Class code WEB .

Indicates if Porticosecured funds for the outgoing ACH credit in an early morning ACH posting that occurs immediately after the back-office cycle. Portico will verify that funds are available before creating an ACH outgoing credit to another financial institution.

The required NACHA transaction code for the type of transaction to be sent to the receiving institution. The valid options are:

05 - Loan Advance

22 - Credit to share draft/checking - valid for micro-entries, valid receiving transaction for same-day outgoing ACH credit item

23 - Prenote or ENR of credit to share draft checking

24 - Acknowledgment to share draft/checking

27 - Debit to share draft/checking - valid for micro-entries, valid back-office transaction for Person-to-Person (P2P) credit transactions and same-day outgoing ACH debit items.

28 - Prenote of debit to share draft/checking - valid receiving transaction for micro-entries, frequency must be Request, and effective date must be 3 business days in the future.

32 - Credit to shares/savings - valid for micro-entries, valid receiving transaction for same-day outgoing ACH credit item

33 - Prenote or ENR of credit to shares/savings

34 - Acknowledgment to shares/savings

37 - Debit to shares/savings - valid for micro-entries, valid back-office transaction for Person-to-Person (P2P) credit transactions and same-day outgoing ACH debit items.

38 - Prenote of debit to shares/savings - valid receiving transaction for micro-entries, frequency must be Request, and effective date must be 3 business days in the future.

42 - Automated general ledger deposit (credit) - valid receiving transaction for same-day outgoing ACH credit item

43 - Prenotification of general ledger credit authorization

47 - Automated general ledger payment (debit) - valid back-office transaction for same-day outgoing ACH debit items.

48 - Prenotification of general ledger debit authorization

52 - Automated loan account deposit (credit) - valid receiving transaction for same-day outgoing ACH credit item

53 - Prenotification of loan account credit authorization

54 - Acknowledgment to loan

55 - Debit to loan (reversal only)

Length: 2 numeric

Keyword: TC

The NACHA transaction code that will determine how the transaction will be processed in the back office cycle. The valid options are:

05 - Loan Advance

22 - Credit to share draft/checking - valid for micro-entries, valid receiving transaction for same-day outgoing ACH credit item

23 - Prenote or ENR of credit to share draft checking

24 - Acknowledgment to share draft/checking

27 - Debit to share draft/checking - valid for micro-entries, valid back-office transaction for Person-to-Person (P2P) credit transactions and same-day outgoing ACH debit items.

28 - Prenote of debit to share draft/checking - valid receiving transaction for micro-entries, frequency must be Request, and effective date must be 3 business days in the future.

32 - Credit to shares/savings - valid for micro-entries, valid receiving transaction for same-day outgoing ACH credit item

33 - Prenote or ENR of credit to shares/savings

34 - Acknowledgment to shares/savings

37 - Debit to shares/savings - valid for micro-entries, valid back-office transaction for Person-to-Person (P2P) credit transactions and same-day outgoing ACH debit items.

38 - Prenote of debit to shares/savings - valid receiving transaction for micro-entries, frequency must be Request, and effective date must be 3 business days in the future.

42 - Automated general ledger deposit (credit) - valid receiving transaction for same-day outgoing ACH credit item

43 - Prenotification of general ledger credit authorization

47 - Automated general ledger payment (debit) - valid back-office transaction for same-day outgoing ACH debit items.

48 - Prenotification of general ledger debit authorization

52 - Automated loan account deposit (credit) - valid receiving transaction for same-day outgoing ACH credit item

53 - Prenotification of loan account credit authorization

54 - Acknowledgment to loan

55 - Debit to loan (reversal only)

Length: 2 numeric

Keyword: TC

The name of the member associated with the member account number.

The loan note number affected by the transaction. Only used with transaction code 52. For FICS loan payments, enter the note number of the mortgage loan. In addition, the Rec Txn field must be 27 or 37 and the BO Txn field must be 52 on the Member/GL Items window.

The credit union-defined description of the ACH member item. If the batch SEC code is RCK, this the check serial number. This field is optional for all other SEC codes.

The fee amount manually entered on the Member/GL Items window.

For ENR, this is the name of the receiving federal agency for the US government.

For ATX and ACK, this is the item trace number of the original CCD or CTX transaction that is being acknowledged. Only the last 7 digits (including any leading zeroes) of the trace number on the 170 Report will appear.

This field will be blank for a same-day ACH items.

The discretionary data (DD) code as specified on the ACH file that is used to additionally qualify an ACH item. This field will be blank if there is not a DD code on the ACH file.

The receiving institution's route and transit number. This field is required, but not validated. For ENR, the route and transit numbers are as follows:

65506004 Social Security/Supplement Security

11173699 VA Benefit, Civil Service CSA, Civil Service CSF, Railroad Ret BD, Railroad Uisi

Length: 8 numeric

Keyword: RR

The effective day for items scheduled with a semi-monthly, monthly, quarterly or annual frequency on the ACH origination record. You can change the Day field to update the Effective Date field to a new day during the item’s next origination cycle. For example, if an item has a current effective date of 09/06/2010, but you need to originate the item on the 10th of each month beginning in October, you can change the Day field from 6 to 10 prior to the 09/06/2010 origination cycle to ensure that the effective date will be updated to 10/10/2010.

The date the ACH origination item was requested. The date will default to the teller's open date when the item is added.

The member who has an included or transfer to member listed on the Audio ID Maintenance dialog box or Online Banking Maintenance dialog box.Length: 12 numericKeyword: I1

The logon ID, identifying the Online Banking user to the system. The credit union defines the default Virtual Branch User ID option on the Credit Union Profile - Self Service tab. These options define the parameters allowed when creating a Virtual Branch user ID.Length: 20 alphanumeric

The type of account access the member has. The valid values are:

Both Online Banking and Bill Pay
Bill Pay
Online Banking
Self Service/Audio ID
Transfer

When a member number is entered in the Transfer to Accounts group box on the Audio ID Maintenance dialog box, the Transfer to Accounts number, no user ID and Transfer appears in the Access column.

The hot card icon indicates that the debit ID, ATM ID, audio ID, or online banking ID has been hot carded.

Click the view detail icon to open the Maintenance window for the debit ID, ATM ID, audio ID, or online banking ID.

The credit union branch number where the safe deposit box is located.

Length: 3 numeric

Keyword: LO

The credit union-defined ID associated with the safe deposit box.

Length: 6 alphanumeric

Keyword: SB

The credit union-defined size of the safe deposit box.

Length: 10 alphanumeric

Keyword: SZ

Click the button in the Details column to display the Details tab on the Maintain Safe Deposit Box dialog box and review the owner, rental and payment information.

Click the button in the Transfer File column to display the Transfer File tab on the Maintain Safe Deposit Box dialog box and set up a transfer to pay for the safe deposit box.

Click the button in the History column to display the History tab on the Maintain Safe Deposit Box dialog box and review events, such as the date and time the safe deposit box was accessed and by whom.

Click the button in the Payment column to display the Safe Cash/Check Payment tab on the Maintain Safe Deposit Box dialog box and process a payment for a safe deposit box.

Click the button in the Document column to display the Documents tab on the Maintain Safe Deposit Box dialog box and generate any forms or agreements required by your credit union for the safe deposit box.

The certificate and interest.

The certificate amount and interest earned.

Length: 12 numeric

Keyword: AP

Click the down arrow to select a valid IRA withdrawal code if the certificate is an IRA account. Click here to view the list of valid IRA withdrawal codes.

Click the Disbursal Choices down arrow to select cash, check or a member share/share draft account.

Keyword: CS for share transfer

For a certificate surrender, click the CP button to automatically calculate the surrender penalty.

The Protect Original Balance check box on the Certificate Profiles - Account Information tab is not part of the overall penalty calculation. It is used to determine if the financial withdrawal can be completed. If the withdrawal would bring the certificate below the original purchase amount, the transaction will not complete. The penalty calculation is the same whether the Protect Original Balance check box is selected. Some examples:

Scenario 1: Current balance = 52047.52/ Purchase amount = 54047.51/ Transaction amount = 2000.00/
Protect Original Balance check box is not selected/ Penalty amount = 25.53 (which is calculated on the full 2000.00)

If transaction amount = 2000.00 and Protect Original Balance check box is selected, the message E-PENALTY MAY NOT BE TAKEN FROM ORIGINAL CERT BALANCE will appear.

Scenario 2: Current balance = 55047.51/ Purchase amount = 54047.51/ Transaction amount = 2000.00/
Protect Original Balance check box is not selected/ Penalty amount = 12.76 (which is calculated on the 1000.00, not the full 2000.00)

If transaction amount = 2000.00 and Protect Original Balance check box is selected, the penalty amount = 12.76. The partial surrender does not complete because the transaction would take the balance below the purchase amount.

Scenario 3: Current balance = 55047.51/ Purchase amount = 54047.51

Any transaction amount less than 1000.40 will not calculate a penalty. A penalty is not calculated until the transaction amount is greater than or equal to 1000.40.

Portico's Certificate Penalty Calculation for partial surrenders is as follows:

1. Calculate the difference between the effective date and the maturity date (may be negative, zero or positive). If the difference is >= 0 there is no penalty to calculate - exit the algorithm
2. Calculate CD total days of interest. Calculate difference between purchase date and maturity date
3. Calculate the amount on which the penalty will be based
   • If the CD balance is <= purchase amount move the transaction amount to CALCDIV . Otherwise calculate TOTAL = CD BALANCE TRANSACTION AMOUNT.
   • If then the PURCHASE AMOUNT <= TOTAL OR TOTAL < 0 do not calculate a penalty exist the algorithm. Otherwise CALCDIV = (TOTAL PURCHASE AMOUNT) * -1
4. DIVFACTOR = number of days + 1 (maturity - purchase)
   • If then the DIVFACTOR > 366 and the penalty code is 1 move greater term to the DIVFACTOR
   • If then the DIVFACTOR IS NOT > 366 and the penalty code is 1 move lesser term to the DIVFACTOR
5. If the Calculate Dividends on 360-Day Year check box is selected, move 360 to DIVCDAYS, otherwise move 365 to DIVCDAYS
6. PENALTY = ((CALCDIV * CDIRTE(MM7A)) * DIVFACTOR)/DIVCDAYS
7. PENALTY ROUNDED = PENALTY / 100

Keyword: CP

If the share account is an IRA account, click the down arrow to select a valid IRA deposit code. Click here to view the list of valid IRA deposit codes.

The disbursal amount.

Length: 10 numeric including decimal

The penalty collected when all or part of a certificate is surrendered prior to the maturity date.

Length: 8 numeric including decimal

Keyword: PA

The Federal Withholding amount for this certificate. The system will look at the Federal Withholding Percent field on the IRA Profile dialog box to determine the percentage to use to calculate the IRA federal withholding. If the Federal Withholding Percent field displays 00.00, and the Federal Withholding check box is selected, the system will use the default rate of 10.00%. The system will multiply the percentage times the interest earned to calculate the IRA federal withholding amount.

Length: 10 numeric including decimal

Keyword: WH

The From Product column will display the available payment options based on your selection in the Payoff By group box.

Enter the amount that will be used to payoff the loan. Length: 10 numeric including decimal.

If you selected cash, the Cash Received dialog box will pop up automatically when the cursor is in the From Amount column. You can also access the Cash Received dialog box by clicking the CR button in the transaction area grid. You can activate the Cash Received dialog box on the User Profile – Popups tab.

If you selected check, the Check Log dialog box will pop up automatically when the cursor is in the From Amount column. You can also access the Check Log dialog box by clicking the CL button in the transaction area grid. You can activate the Check Log dialog box on the User Profile – Popups tab.

The column allows displays Principal and Interest. To add a refund to the transaction or assess a fee, click the To Product down arrow to select the refund method or fee type. Then, enter the amount in the To Amount column.

The principal and interest amount due on the loan. If desired, enter the amount of late charges, refund, or commission. Length: 10 numeric.

If you selected Commission as the To Product, enter a general ledger account in the Check/GL Number column. If you selected Refund to Check as the To Product, the Check/GL Number column displays the credit union check number.

The response from Portico indicating that the loan has been paid off

The member number associated with the source of the loan payoff

The name of the member associated with the source of the loan payoff

The note number identifying the loan that was paid off

The share account that will receive a refund amount if a transaction amount or fee was refunded to the member

The amount of the loan payoff received

The computer assigned-number identifying the loan payoff transaction

If a share transfer was used to payoff the loan, the member number associated with the share account used for the loan payoff

If a share transfer was used to payoff the loan, the amount transferred from the share account to payoff the loan

If a share transfer was used to payoff the loan, the share type associated with the share account used for the loan payoff

If a share transfer was used to payoff the loan, the remaining balance of the share account after the funds are transferred for the loan payoff

If a share transfer was used to payoff the loan, the fee amount assessed for the loan payoff

If a share transfer was used to payoff the loan, the amount refunded to the share account if a transaction amount or fee was refunded to the member

If a share transfer was used to payoff the loan, the state withholding amount collected for the loan payoff transaction

The member number associated with the loan that was paid off

The note number identifying the loan that was paid off

The remaining balance of the loan after the loan payoff

The total amount of the loan payoff

The amount of the loan payoff designated for late charges

The amount of the loan payoff designated for principal

The amount of the loan payoff designated for interest

If a transaction amount or fee was refunded to the member, the amount of the refund

The share account that will be closed and the dividends due.

The amount in the share account that will be closed.

The amount of dividends due. This accumulator is the calculated value up to the dividend date.

If the dividend method is Average Daily Balance (ADB), this field will contain the accumulated daily balance. In the month end cycle, the total accumulated daily balance will be divided by the number of days in the month to determine the ADB. The actual ADB is stored in the appropriate month field on the Shares - Activity tab.

If the dividend method is Date of Deposit/Date of Withdrawal (DOD/DOW), this field will contain the calculated dividend amount.

Length: 12 numeric including decimal

Keyword: DV

The IRA withdrawal code if the share account being closed is an IRA account. Click here to view the valid IRA withdrawal codes.

Keyword: IW

The member number of the member that will receive the funds. Click Go to list the member's available accounts in the To Product drop-down list. Type zero in the To Member column to transfer funds to the same member.

Keyword: TM

The disbursal options available to receive the funds. You can disburse funds by cash, check or transfer to one of the following types of accounts.

• General ledger account or product code
• Another share account for the member
• Another member's share account
• IRA share account for the member or for another member
• A certificate account for the member
• Another member's certificate account
• IRA certificate account for the member or for another member

Keyword: CA (cash), Check (CK), Transfer (TR)

The amount to be distributed or transferred.

The product code if the funds will be transferred to a product code. The general ledger account number if the funds will be transferred to a general ledger account.

The Product Code option must be selected on the Teller Information window to display the product code drop-down list in the GL/Prod Code column. The General Ledger option must be selected on the Teller Information window to allow entry of a general ledger account in the GL/Prod Code column. If the Branch Entry Allowed check box is selected on the Teller Information window, the fund transfer JV entry will default to the teller branch.

Length: 6 numeric

Keyword: GL

The IRS deposit code if the receiving account is an IRA, ESA, or HSA account. Click here to view the valid IRS deposit codes.

Keyword: TC

The fee amount to be assessed. The fee description is defined on the Product Code Information window. For withdrawals, the product code used is tied to master code GIH. For deposits, the product code used is tied to master code GIG.Length: 10 numeric including decimalKeyword: FA

The amount of Federal withholding that will be subtracted from the IRA transaction amount. This amount is automatically calculated if the Calculate Federal check box is selected on the tab.

Length: 8 numeric including decimal

Keyword: WH

The amount of state withholding that is subtracted from the IRA transaction amount. This amount is automatically calculated if the Calculate State field on the Credit Union Profile - Shares tab is greater than 0.00 or you may manually enter the amount

Length: 8 numeric including decimal

Keyword: SW